Fresher Administrative Assistant Jobs – Uganda Law Society (ULS)

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Job Title:       Administrative Assistant
Organization: Uganda Law Society (ULS)
Duty Station: Uganda
About US:
Uganda
Law Society is a membership organization established by an Act of Parliament to
provide services to its members in particular and to the people of Uganda in
general.  Its vision is to excel as a
professional body in the development of the legal profession and promotion of
justice in Uganda. Its mission is to improve the professional standards of
members of the legal profession and to promote human rights and the rule of
law, by assisting the government and the judiciary in the administration and practice
of law in Uganda. Uganda Law Society operates a Legal Aid Project.
Job Summary: The Administrative Assistant will provide administrative
support to the Uganda Law Society Kabale Office.
Key Duties and Responsibilities:  
  • The incumbent will manage the clinic
    reception area and clinic tidiness
  • Prepare and manage work plans and budgets for
    the clinic
  • File all clinic correspondences
  • Prepare clinic minutes and run all
    appointments
  • Manage all clinic correspondences and telephone
    calls
  • Handle and type letters
  • Ensure accountability of the funds allocated
    to the clinic.
  • Ensure operation of clinic equipment by
    following up on service and repair needs
  • Maintains supplies inventory by checking
    stock to determine inventory level; anticipating needed supplies; placing
    and expediting orders for supplies; verifying receipt of supplies.
  • Manage the clinic vehicle needs such as
    service, fuel and keys
Qualifications, Skills and Experience:
  • The applicant for the Uganda Law Society Administrative
    Assistant should preferably hold a bachelor’s degree in Business Administration
    or related course
  • One to two years of proven admin or assistant
    experience
  • Broad knowledge and understanding of office
    management systems and procedures
  • Excellent time management skills and ability
    to multi-task and priorities work
  • Keen attention to detail
  • Good problem solving skills
  • Excellent written and verbal communication
    skills
  • Excellent organisational and planning skills
  • Proficiency in MS Office
  • High level of integrity, professionalism
    & confidentiality
  • Excellent reporting skills.
How to Apply:
All
suitably qualified and interested persons should submit hard copies of their
application letter, resume with three professional referees, academic
credentials and salary expectations addressed to the:
Human
Resource Manager
Uganda
Law Society
Plot
5a, Acacia Avenue
P.O.
Box 426, Kampala
Or
via E-mail to our on- line address below;
Human
Resources Department,
Uganda
Law Society,
Plot
5a, Acacia Avenue
P.O.
Box 426, Kampala
E-mail
to: recruitment@uls.or.ug as one pdf document and include in the subject: “Administrative
Assistant”
NB: Your name and the position you are applying for
should be indicated in the subject field of your email. The applications MUST
NOT EXCEED 2MB.
Deadline: 15th July, 2016 by 4:00PM
For
more of the latest jobs, please visit https://www.theugandanjobline.com
or find us on our facebook page https://www.facebook.com/UgandanJobline

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