Job Title: Finance Manager
Organization: Justice and Advocacy for Women and Children Uganda
(JAWCU)
(JAWCU)
Duty Station: Kampala, Uganda
Reports to: Finance Director
About US:
Justice
and Advocacy for Women and Children Uganda (JAWCU) is a national non-governmental
organization based in Uganda. We believe in equality in dignity, and respect
for human rights. Our quest for equality is directed at marginalized groups.
JAWCU’s work revolves around promoting social justice and community development
by advocating for protection of the vulnerable groups’ rights. We believe that
if the vulnerable groups like women, children, youth, the disabled, people
living with HIV/AIDS and others are empowered, and made to realize their full
potential, they would be an asset to economic development.
and Advocacy for Women and Children Uganda (JAWCU) is a national non-governmental
organization based in Uganda. We believe in equality in dignity, and respect
for human rights. Our quest for equality is directed at marginalized groups.
JAWCU’s work revolves around promoting social justice and community development
by advocating for protection of the vulnerable groups’ rights. We believe that
if the vulnerable groups like women, children, youth, the disabled, people
living with HIV/AIDS and others are empowered, and made to realize their full
potential, they would be an asset to economic development.
Job Summary: The Finance Manager will provide financial support
to the organization such that adequate internal controls to safeguard and
account for the financial and other assets are in place. The job holder is
responsible for financial planning and control, maintenance of financial
records and recording of financial transactions; liquidity management,
financial reporting and general maintenance of related records and registers in
accordance with the law and international accounting standards. The Finance
Manager is also responsible for the day to day operation of the finance
section.
to the organization such that adequate internal controls to safeguard and
account for the financial and other assets are in place. The job holder is
responsible for financial planning and control, maintenance of financial
records and recording of financial transactions; liquidity management,
financial reporting and general maintenance of related records and registers in
accordance with the law and international accounting standards. The Finance
Manager is also responsible for the day to day operation of the finance
section.
Key Duties and Responsibilities:
1. Overall Financial Planning
and Control:
and Control:
- Take lead in coordinating and formulating
annual budgets, preparing of periodic budgetary control reports and
advising management on matters relating to compliance with approved budget
estimates. - The incumbent will also support technical
staff in budget preparation in accordance with JAWCU and donors
requirements and also to be responsible for implementing the financing
strategy approved by senior management
2. Maintenance of financial
records and accounting books:
records and accounting books:
- To ensure proper accounting of all project
transactions for both JAWCU and Partners transactions and to ensure that
all financial transactions are supported by appropriate documents such as
LPOs, orders, invoices, time sheets, contracts, vouchers and others and
that they are properly secured and filed; and to maintain basic accounting
books and records that give a true and fair view of the position and
performance of JAWCU including cash books, journals, subsidiary ledgers,
the general ledgers, inventory records, fixed assets register, other
registers and other books and records in accordance the law, donor
requirements as well as JAWCU regulations. - The incumbent will ensure the posting of all
transactions using QuickBooks or such other suitable accounting software
and further ensure that the computer data is secure with frequent data
backups done.
3. Preparation of
management and accounting reports
management and accounting reports
- Prepare periodic Financial Statements to keep
management, funders and other stakeholders informed of the performance and
position of JWCU and statutory annual financial reports that comply with
the law and international accounting standards and to ensure that the
reports are forwarded to management, donors and other recipients within
the stipulated deadlines.
4. Control over cash and
bank
bank
- Ensure that there are enough funds available
to execute activities by supervising the relevant transactions such as
funds requests, bank reconciliation, payments and the like. - The jobholder will prepare short and long
term cash flow forecasts to guide spending and to advise management on
investing any excess cash reserves. - The incumbent will also monitor commitments
to suppliers and field offices and be overall responsible for the timely
disbursement of installments to them when due. - In addition, the job holder will be
responsible for approval of all disbursements, petty cash and cheque
payments; to prepare bank reconciliations and to present them to the
Executive Director for final approval.
5. Safeguarding the Assets
and Resources:
and Resources:
- Install and maintain a strong system of
internal controls (financial and administrative) to ensure that all and
only JAWCU transactions are recorded in the accounting books; and to
safeguard all its assets and resources. - The Finance Manager will develop financial
guideline and procedures for all JAWCU offices and to regularly monitor
compliance as well as to visit field offices to check and to verify
accounts and provide support to the offices in their capacity building.
6. Staff Supervision:
- Support and provide training to field and
head office staff in finance and other related areas as appropriate for
proper maintenance of their books of accounts, inventory and fixed assets
records as well as accounting and financial management. - The incumbent will supervise all staff in the
finance section and to ensure that periodic staff appraisal are done on
timely basis and remedial action taken.
7. Overseeing the Finance
Staff:
Staff:
- Keenly monitor the funds advanced to staff
and ensure complete accountability as well as their effective and
transparent use. - Mentor and train accounting staff in the
detailed financial guidelines and requirements in order to implement
activities and execute their budgets accordingly.
8. Other general
administrative Duties: These include:
administrative Duties: These include:
- Manage payments of expenses executed by the
Delegation and ensuring they fulfill JAWCU, donor and Ugandan Regulations. - Manage all aspects of procurement and regular
audit for the organization. - Ensure the organization meets all its commitments
to the donors and be the contact person for donors in all finance related
matters - The jobholder will be meeting JAWCU’s legal
obligations e.g. supporting the annual audit and preparing returns for
donors. - Ensure all financial reports are checked for
accuracy before they are submitted to the donors - Ensure that all major financial (or other)
commitments with other parties are covered by a legal written agreement. - Perform any other duties as may be directed
by the Executive Director from time to time.
Qualifications, Skills and Experience:
- The ideal candidate should be a Certified
Public Accountant (or equivalent) or a graduate in Accountancy or Business
Administration/Commerce majoring in accountancy. - Level III of Professional Certified
Accountancy examinations i.e. CPA and / or ACCA - The ideal candidate should have five years’
working experience in a busy accounting or audit office - Computer literacy i.e. proficient in Excel
and QuickBooks with a working knowledge of Microsoft Word and PowerPoint. - This position requires a person who is mature
and able to command respect, with a firm personality. - The applicant must be results-oriented and
self-driven; trust worth, capable to work extra hours to meet deadlines
whenever need arises. - The candidate should be a good communicator,
a team player and computer literate. - Age: Preferably 30 years and above.
How to Apply:
All
suitably qualified and interested candidates are encouraged to send their
applications and updated CVs to:
suitably qualified and interested candidates are encouraged to send their
applications and updated CVs to:
Human
Resource Office,
Resource Office,
Justice
and Advocacy for Women and Children Uganda,
and Advocacy for Women and Children Uganda,
Plot
959 Block 216 Bukenya Zone,
959 Block 216 Bukenya Zone,
Buye
Village, Ntinda
Village, Ntinda
P.O.
Box 36601, Kampala. Uganda
Box 36601, Kampala. Uganda
Hard
copy documents to be delivered at the offices or send email to [email protected]
[email protected]
copy documents to be delivered at the offices or send email to [email protected]
[email protected]
NB: Only shortlisted candidates will be contacted.
Deadline: 15th July 2016
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