The Ugandan Jobline

• Take lead in coordinating and formulating
  annual budgets, preparing of periodic budgetary control reports and
  advising management on matters relating to compliance with approved budget
  estimates.
• The incumbent will also support technical
  staff in budget preparation in accordance with JAWCU and donors
  requirements and also to be responsible for implementing the financing
  strategy approved by senior management 
  

• To ensure proper accounting of all project
  transactions for both JAWCU and Partners transactions and to ensure that
  all financial transactions are supported by appropriate documents such as
  LPOs, orders, invoices, time sheets, contracts, vouchers and others and
  that they are properly secured and filed; and to maintain basic accounting
  books and records that give a true and fair view of the position and
  performance of JAWCU including cash books, journals, subsidiary ledgers,
  the general ledgers, inventory records, fixed assets register, other
  registers and other books and records in accordance the law, donor
  requirements as well as JAWCU regulations.
• The incumbent will ensure the posting of all
  transactions using QuickBooks or such other suitable accounting software
  and further ensure that the computer data is secure with frequent data
  backups done.

• Prepare periodic Financial Statements to keep
  management, funders and other stakeholders informed of the performance and
  position of JWCU and statutory annual financial reports that comply with
  the law and international accounting standards and to ensure that the
  reports are forwarded to management, donors and other recipients within
  the stipulated deadlines.

• Ensure that there are enough funds available
  to execute activities by supervising the relevant transactions such as
  funds requests, bank reconciliation, payments and the like.
• The jobholder will prepare short and long
  term cash flow forecasts to guide spending and to advise management on
  investing any excess cash reserves.
• The incumbent will also monitor commitments
  to suppliers and field offices and be overall responsible for the timely
  disbursement of installments to them when due.
• In addition, the job holder will be
  responsible for approval of all disbursements, petty cash and cheque
  payments; to prepare bank reconciliations and to present them to the
  Executive Director for final approval.

• Install and maintain a strong system of
  internal controls (financial and administrative) to ensure that all and
  only JAWCU transactions are recorded in the accounting books; and to
  safeguard all its assets and resources.
• The Finance Manager will develop financial
  guideline and procedures for all JAWCU offices and to regularly monitor
  compliance as well as to visit field offices to check and to verify
  accounts and provide support to the offices in their capacity building.

• Support and provide training to field and
  head office staff in finance and other related areas as appropriate for
  proper maintenance of their books of accounts, inventory and fixed assets
  records as well as accounting and financial management.
• The incumbent will supervise all staff in the
  finance section and to ensure that periodic staff appraisal are done on
  timely basis and remedial action taken.

• Keenly monitor the funds advanced to staff
  and ensure complete accountability as well as their effective and
  transparent use.
• Mentor and train accounting staff in the
  detailed financial guidelines and requirements in order to implement
  activities and execute their budgets accordingly.

• Manage payments of expenses executed by the
  Delegation and ensuring they fulfill JAWCU, donor and Ugandan Regulations.
• Manage all aspects of procurement and regular
  audit for the organization.
• Ensure the organization meets all its commitments
  to the donors and be the contact person for donors in all finance related
  matters
• The jobholder will be meeting JAWCU’s legal
  obligations e.g. supporting the annual audit and preparing returns for
  donors.
• Ensure all financial reports are checked for
  accuracy before they are submitted to the donors
• Ensure that all major financial (or other)
  commitments with other parties are covered by a legal written agreement.
• Perform any other duties as may be directed
  by the Executive Director from time to time.

• The ideal candidate should be a Certified
  Public Accountant (or equivalent) or a graduate in Accountancy or Business
  Administration/Commerce majoring in accountancy.
• Level III of Professional Certified
  Accountancy examinations i.e. CPA and / or ACCA
• The ideal candidate should have five years’
  working experience in a busy accounting or audit office
• Computer literacy i.e. proficient in Excel
  and QuickBooks with a working knowledge of Microsoft Word and PowerPoint.
• This position requires a person who is mature
  and able to command respect, with a firm personality.
• The applicant must be results-oriented and
  self-driven; trust worth, capable to work extra hours to meet deadlines
  whenever need arises.
• The candidate should be a good communicator,
  a team player and computer literate.
• Age: Preferably 30 years and above.

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