The Ugandan Jobline

• Line manage the HR and Admin Officer,
  Procurement officer, Finance Officer, IT Assistant and Transport Assistant
  and indirectly manage all support staff in Karamoja
• Ensure Concern’s systems policies, Standard
  Operating Procedures, donor policies and applicable local regulations are
  understood and complied with at all times.
• Work closely with Systems Director (SD) and
  Country Financial Controller to mitigate fraud, conflict of interest and
  ensure accountability
• Visit, assess and support field sites to
  ensure operational systems are maximized

• Assist the Finance Officer in ensuring that
  financial records are properly maintained, monthly accounts and financial
  returns including monthly cash flows are produced and submitted in an
  accurate and timely fashion to Finance Kampala within agreed deadlines,
  that operational advances are managed appropriately so that they are
  liquidated promptly, and properly accounted for.

• Ensure that transparent and accountable
  procurement systems are in place, with appropriate controls and that
  policies are being followed, manage relationships with key vendors, and
  ensures procurement activities are properly and fully documented.
• Conduct regular prequalification of suppliers
  and service providers.
• Oversee and implement Concern standard
  warehouse/stores management procedures and monitoring stock levels and
  advise on appropriate stocking to meet project demands.
• Support programme managers in development of
  distribution plans and distribution of project goods/items
• Implement Concern Fleet Management policy and
  oversee the proper control and operation of the fleet including ensuring
  weekly transport plans are submitted and consolidated.

• Oversee facility and assets management;
  ensuring that security standards are maintained at all premises.
• Ensure that effective and efficient HR and
  administrative systems are in place in line with Concern’s policies
• Ensure core Concern policies including the
  Programme Participant Protection Policy (P4) and Code of Conduct are
  upheld by all members of the team, ensuring all staff and partners are
  well informed and trained on the various policies and report actual or
  suspected cases of breaches to the CMT for action

• Ensure all appropriate IT equipment and
  infrastructure is in place, well-maintained, safeguarded, and properly
  functioning, and that staff are properly trained on all IT related
  procedures.
• Security
• Serve as the primary security liaison for
  Karamoja, manage day to day security and update the H&N Director and
  the SD on any changes to the security situation in the location
• Participate in review and development of
  Security Management plans and ensure operations and programme teams are
  kept informed of security risks and developments

• The applicants for the Concern Worldwide Field
  Operations Manager job opportunity should possess a BA/BS in Business
  Administration, HR, Supply Chain management or any other relevant discipline.
• A minimum of five years of relevant field
  experience managing administration, procurement, logistics, and HR systems
  with humanitarian NGOs. Two years supervisory experience.
• Good knowledge of donor rules e.g. USAID, EU
  etc.
• Excellent computer and communication skills
• Leadership qualities, personnel and team
  management including mediation and conflict resolution

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