Job Title: Senior Program Coordinator (SPC)
Organisation: American Refugee Committee (ARC)
International
International
Duty Station: Kampala, Uganda
Reports to: Country Director
About ARC:
The American Refugee Committee (ARC)
International is an international non-profit, nonsectarian organization that
provides humanitarian assistance and training to millions of beneficiaries
around the world. The ARC seeks to promote peaceful and safe communities where
men and women have equal rights and communities can access locally owned,
high-quality services.
International is an international non-profit, nonsectarian organization that
provides humanitarian assistance and training to millions of beneficiaries
around the world. The ARC seeks to promote peaceful and safe communities where
men and women have equal rights and communities can access locally owned,
high-quality services.
Job Summary: The
Senior Program Coordinator will acts as the focal point for the program
department and will be in charge of the oversight, management and leadership of
ARC Uganda programs and new programs development including program designing
and proposal writing, and M&E portfolio
Senior Program Coordinator will acts as the focal point for the program
department and will be in charge of the oversight, management and leadership of
ARC Uganda programs and new programs development including program designing
and proposal writing, and M&E portfolio
Key Duties and Responsibilities:
1.
Program Management, M&E and Reporting – 50%
Program Management, M&E and Reporting – 50%
·
Develop
a grant management plan (work plan, spending plan and targets) soon after the
grant is approved by donor in collaboration the finance, HR and operations
department
Develop
a grant management plan (work plan, spending plan and targets) soon after the
grant is approved by donor in collaboration the finance, HR and operations
department
·
The job
holder will provide leadership and management support including project
planning, implementation and control
The job
holder will provide leadership and management support including project
planning, implementation and control
·
Closely
monitor program implementation and budget utilization/ burn rate and ensure
that program and spending targets are met working programs personnel and
provincial coordinator on monthly spending plan based on budget Vs actual
analysis
Closely
monitor program implementation and budget utilization/ burn rate and ensure
that program and spending targets are met working programs personnel and
provincial coordinator on monthly spending plan based on budget Vs actual
analysis
·
Keenly
monitor compliance with donor and ARC regulations and policies in the course of
program implementation
Keenly
monitor compliance with donor and ARC regulations and policies in the course of
program implementation
·
Ensure
meeting deadline of ARC Kampala office and ARC HQ requests with regards to
programmatic issues and others
Ensure
meeting deadline of ARC Kampala office and ARC HQ requests with regards to
programmatic issues and others
·
Ensure
timely production of high quality donor report
Ensure
timely production of high quality donor report
·
Ensure
regular communications between programs and field support as well Kampala
office support department with regards to finance, HR and operation (logistics,
procurement, IT and security) on-time support.
Ensure
regular communications between programs and field support as well Kampala
office support department with regards to finance, HR and operation (logistics,
procurement, IT and security) on-time support.
·
Ensure
on-time monthly report including other reports to Country Director
Ensure
on-time monthly report including other reports to Country Director
·
Provide
leadership in developing /strengthening and managing a strong result-based
monitoring and feedback tools/system
Provide
leadership in developing /strengthening and managing a strong result-based
monitoring and feedback tools/system
·
Work
closely with donors
Work
closely with donors
·
Ensure
that an evidence based evaluation system is in place to learn the impacts
Ensure
that an evidence based evaluation system is in place to learn the impacts
·
Make
monthly and quarterly financial forecast in consultation with Provincial
Coordinator and submit to finance department in ARC Kampala
Make
monthly and quarterly financial forecast in consultation with Provincial
Coordinator and submit to finance department in ARC Kampala
·
Build
capacity of programs staff as required
Build
capacity of programs staff as required
·
Oversee
program implementing partner issues in the field
Oversee
program implementing partner issues in the field
·
Actively
participate in project budget review
Actively
participate in project budget review
2.
Program Development – 40%
Program Development – 40%
·
Act as
the focal point for program development and lead out in the development of high
quality and innovative proposals according to donor’ requirement and liaise
with ARC HQ programs development department as well as donors as required
Act as
the focal point for program development and lead out in the development of high
quality and innovative proposals according to donor’ requirement and liaise
with ARC HQ programs development department as well as donors as required
·
Work
in liaison with the Country director and core programs personnel to implement,
monitor and evaluate the ARC Uganda program strategy in order for shaping the
strategic direction and growth of the ARC Uganda programs.
Work
in liaison with the Country director and core programs personnel to implement,
monitor and evaluate the ARC Uganda program strategy in order for shaping the
strategic direction and growth of the ARC Uganda programs.
·
Co-lead
with the Finance Controller and programs personnel in the development of budget
of new projects ensuring donor and ARC HQ requirement and met
Co-lead
with the Finance Controller and programs personnel in the development of budget
of new projects ensuring donor and ARC HQ requirement and met
·
Conceptualize,
design and develop project concept notes through coordinating and analyzing
needs assessment in coordination with program personnel and provincial
coordinator
Conceptualize,
design and develop project concept notes through coordinating and analyzing
needs assessment in coordination with program personnel and provincial
coordinator
·
Maximize
the efficient use of resources and efficacy in meeting the needs if
beneficiaries
Maximize
the efficient use of resources and efficacy in meeting the needs if
beneficiaries
·
Steer
the writing up and submission of proposals on time to submit to ARC HQ for
review and ensure that proposal are submitted to donors on time through
appropriate HQ and fed contact
Steer
the writing up and submission of proposals on time to submit to ARC HQ for
review and ensure that proposal are submitted to donors on time through
appropriate HQ and fed contact
·
Render
support to the ARC department to
coordinate and ensure programmatic linkages at every stage of the program
design and implementation stage
Render
support to the ARC department to
coordinate and ensure programmatic linkages at every stage of the program
design and implementation stage
·
Follow
up with ARC HQ and donors as required
Follow
up with ARC HQ and donors as required
·
Build
capacity of local staff in the area of program development
Build
capacity of local staff in the area of program development
·
Lead
out in identifying sources of funding for new program initiatives to expand
donor base
Lead
out in identifying sources of funding for new program initiatives to expand
donor base
3.
Presentation and Coordination – 10%
Presentation and Coordination – 10%
·
Represent
ARC in meetings with local authorities, donors, and other members of the
humanitarian community.
Represent
ARC in meetings with local authorities, donors, and other members of the
humanitarian community.
·
Attend
cluster meetings, as appropriate and other coordination forums, to coordinate
and prevent duplication with UN bodies, international, and national
organizations.
Attend
cluster meetings, as appropriate and other coordination forums, to coordinate
and prevent duplication with UN bodies, international, and national
organizations.
·
Support
the Country Director with strategic planning, representation and developing and
implementing a clear country-level plan.
Support
the Country Director with strategic planning, representation and developing and
implementing a clear country-level plan.
·
Project
the image of ARC’s work in Uganda
Project
the image of ARC’s work in Uganda
4.
Other:
Other:
·
Other
duties as assigned by the country Director
Other
duties as assigned by the country Director
·
Participate
in core management team activities
Participate
in core management team activities
Qualifications, Skills and Experience:
·
The ideal
candidate should preferably hold a Master’s degree and a four year degree in a
relevant field (International Development)
The ideal
candidate should preferably hold a Master’s degree and a four year degree in a
relevant field (International Development)
·
A minimum
of seven years’ experience with humanitarian or development programs in complex
emergency or post-conflict settings.
A minimum
of seven years’ experience with humanitarian or development programs in complex
emergency or post-conflict settings.
·
Significant
experience working closely with and building the capacity of national program
managers.
Significant
experience working closely with and building the capacity of national program
managers.
·
Broad
technical knowledge and practical experience with international humanitarian
programming.
Broad
technical knowledge and practical experience with international humanitarian
programming.
·
Previous
exposure and experience with program development, design, monitoring and
evaluation, and proposal writing.
Previous
exposure and experience with program development, design, monitoring and
evaluation, and proposal writing.
·
Strong
coordination and leadership skills with proven ability to work across multiple
technical areas simultaneously, supporting multiple staff members.
Strong
coordination and leadership skills with proven ability to work across multiple
technical areas simultaneously, supporting multiple staff members.
·
Prior
experience working with donors (OFDA, USAID, UNHCR, BPRM, international and
national NGOs, and government agencies).
Prior
experience working with donors (OFDA, USAID, UNHCR, BPRM, international and
national NGOs, and government agencies).
·
Excellent
interpersonal skills.
Excellent
interpersonal skills.
·
Previous
experience working in Uganda preferred
Previous
experience working in Uganda preferred
·
Computer
literacy skills i.e. proficient in Microsoft Office
Computer
literacy skills i.e. proficient in Microsoft Office
·
Ability
to travel with short notice
Ability
to travel with short notice
·
Commitment
to ARC’s mandate and objectives
Commitment
to ARC’s mandate and objectives
·
Experience
working with diverse communities
Experience
working with diverse communities
·
Highly
developed organizational, liaison and communication skills
Highly
developed organizational, liaison and communication skills
·
Ability
to work under own initiative and as part of a team
Ability
to work under own initiative and as part of a team
·
Ability
to multi-task and work under pressure
Ability
to multi-task and work under pressure
·
Demonstrated
ability to be administratively self-sufficient
Demonstrated
ability to be administratively self-sufficient
·
Available
for some evening and weekend hours
Available
for some evening and weekend hours
·
Fluency
in written and spoken English.
Fluency
in written and spoken English.
·
Exhibit
the values of respect, team-spirit, non-violence, impartiality, humor,
simplicity in work-style and integrity – transparency, accountability and
ethical behavior in daily organizational activities.
Exhibit
the values of respect, team-spirit, non-violence, impartiality, humor,
simplicity in work-style and integrity – transparency, accountability and
ethical behavior in daily organizational activities.
How to Apply:
All applicants who desire to be placed by
the American Refugee Committee International in the aforementioned capacity should
express interest by clearly following the instructions at the web page below.
the American Refugee Committee International in the aforementioned capacity should
express interest by clearly following the instructions at the web page below.
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