The Ugandan Jobline

• Support the program with all MC
  Administration logistical arrangements
• Actively contribute to the office strategic
  planning process and provide regular updates.
• Interface with stakeholders and local
  partners in a manner consistent to the program team in terms of paperwork
  and documentation of goods.
• Build and maintain productive relationships
  with all staff, stakeholders, vendors, partners, etc.
• Maintain high ethical standards and treat
  people with respect and dignity.
• Demonstrate an awareness of his/her own
  strengths and development needs.
• Develop the capacity of his/her team and
  assist with continued development of a career path for his/her staff.
• Work closely with all Mercy Corps staff to
  ensure smooth introduction and adoption of MC Staff handbook,
  Administration and Warehousing policy.
• Work with finance compliance to mitigate
  fraud, conflict of interest and legal ramifications of Mercy Corps
• Adhere to Mercy Corps mandated, procedures and
  controls including: Field Administration, Field Procurement, Logistics,
  Asset Management and Finance procedures.
• Offer support in training and orientation of
  new staff in those procedures.
• Prepare and implement guidelines for support
  functions of the reception, photocopies, translation services, office
  cleaning and maintenance.
• Ensure proper functioning and maintenance of
  the office and guesthouses equipments like photocopiers, printers,
  Cookers, fridges etc
• Facilitate timely payments for electricity,
  water, DSTV and any other related bills for the facilities.
• Responsible for maintaining an accurate
  inventory of office supplies to include stationery, Consumables and
  Catridges/Tonner.
• Overall responsible for all travel and
  accommodation arrangements for Mercy Corps Guests and staff in Kotido.
• Responsible for managing maintaining
  confidentially an appropriate and up to date filing system including the
  following; Staff/personnel files, Employment & Service contracts, leave
  database, stock/inventory files, staff meeting minutes
• Assist in collecting monthly staff
  timesheets.
• Work closely with the respective supervisors
  prepare staff position description, recruitment processes & contracts,
• Actively participate in disciplinary actions,
  hiring and termination meeting for the Kotido office as necessary, advise
  staff (national and international) on disciplinary procedures.
• Prepare and attend staff general and
  coordination meetings and compile the minutes as discussed and agreed upon
  by chairperson/supervisor.
• Assist in conducting or arranging for
  trainings and or other human resource development activities.
• Support in managing and renewal of office and
  guesthouse rental agreements.
• Administer all health insurance issues for
  Kotido staff as well as follow up on staff Identity Cards, Medical cards
  and business card issues.

• The ideal candidate for the Mercy Corps Administration
  Officer job vacancy should preferably hold a degree in Human Resource,
  Business Administration, Social Work, Public Administration, Education, or
  other related field
• At least three years’ experience in a similar
  position and or similar roles preferably with International Non-Government
  Organization and in a multi-cultural environment
• Demonstrated excellence in human resource
  management, particularly in a multi-cultural environment, including
  techniques for staff development, training, motivation, and disciplinary
  handling
• Very good writing and communications skills.
• Good negotiation, representation, skills and
  the ability to work comfortably with an ethnically diverse staff.
• Keen attention to detail, ability to follow
  procedures, meet deadlines and work independently and cooperatively with
  team members.
• Proven ability to innovatively solve
  problems.

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