2 Fresher Office Assistant Jobs – Refugee Law Project (RLP)

Organization: Refugee Law Project (RLP)
Duty Station: Mbarara and Hoima, Uganda
Reports to: Human Resource and Administration
About US:
The
Refugee Law Project (RLP) is an outreach project of the School of Law, Makerere
University. Our Mission is to empower asylum seekers, refugees, deportees, IDPs
and host communities to enjoy their human rights and lead dignified lives.
Refugee Law Project’s work is currently structured in five thematic areas:
Access to Justice; Conflict, Transitional Justice & Governance (CTJ&G),
Gender & Sexuality; Mental Health & Psychosocial Wellbeing; and Media
for Social Change.
Job Summary: The Office Assistant will mainly be responsible
for high quality cleaning service that includes tasks such as vacuuming,
mopping, dusting, emptying bins, and polishing surfaces in order to ensure that
the office premises, toilets, kitchen and stairs are kept in a clean and
orderly condition that facilitate effective and efficient operations.
Key Duties and Responsibilities: 
Administrative Support:
  • Ensure that at the end of each working day,
    during weekends and public holidays the office premises are securely
    locked;
  • Keep safe custody of all office keys and the
    entire premises, ensuring that not one key falls into the hands of
    criminals; run errands like providing tea/coffee or refreshments for
    guests/visitors to the organized meetings as appropriate; perform office
    administrative duties as required.
Documentation Support:
  • Support staff in photocopying, distribution
    of mails received to staff, including office correspondence from reception
    to every staff member and receive visitors and directing them to the
    relevant offices in a cordial manner;
  • Maintain a record system and inventory of all
    items in the office and also assist other field staff with overflow work,
    including data entry as required;
Safety and Hygiene:
  • The Office Assistant will dust/polish all
    surfaces including equipment and exhibits in the offices, kitchen and
    corridors;
  • Sweep, brush and mop the floors, ramps,
    verandas and stairways;
  • Clean all kitchen utensils, jerricans,
    buckets and basins;
  • Maintain clean office toilets/latrines;
    notify administration when cleaning materials are running low so that they
    can be ordered; empty all bins
Others:
  • Ensure that RLP’s rules and regulations are
    implemented with relevance to the activities as well as policies and
    procedures;
  • Actively participate in necessary meetings
    and reviews and also perform any other tasks that may be identified or
    assigned.
Qualifications, Skills and Experience: 
  • The applicant for the Refugee Law Project
    (RLP) Office Assistant job placement should hold a Diploma/ Certificate in
    any relevant field
  • A minimum of two years’ experience as an
    Office Assistant
  • Excellent interpersonal skills in a work
    environment or similar customer/client care situation
How to Apply:
If
you meet the above requirements and are interested, we encourage you to address
motivation letter and updated CV to the Human Resources Manager via E-mail to
recruitment@refugeelawproject.org. Please indicate the position applied for in
the subject line of the email. Copies of certificates should not be attached,
but will be requested for from short-listed candidates only.
Deadline: Friday 29th July 2016 by 5.00pm

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