The Ugandan Jobline

• Provide receptionist services, including
  welcoming visitors and directing them to the appropriate staff, as well as
  responding to phone calls;
• The incumbent will type administrative
  correspondence, including memos and faxes, as requested by the Head of
  Sub-Office;
• Record, distribute and file in an efficient
  registry and filing system all incoming and outgoing correspondence;
• Prepare and submit accountability reports for
  expenditures such as petty cash, fuel and vehicle usage, military escorts
  if relevant, seminars and events, and other administrative lines;
• The incumbent will disseminate relevant
  administrative and substantive documents to international /national staff;
• Receive and format monthly information from
  field offices for the Head of Sub-Office;
• Ensure proper filing of all documents, both
  of an administrative and program nature;
• Support the Field Security Advisor in
  preparing all security authorization and prepare staff travel
  authorization/claim
• Keep an updated database of OHCHR
  contacts,  including UN, civil
  society and public authorities;
• Ensure the timely request, delivery and
  distribution of house-keeping, stationary and office supplies to both the
  Sub-Office and regional field offices;
• Ensure that all documents awaiting
  distribution to other offices are dispatched in a timely manner; liaise with
  UNDSS and other partners to coordinate pick-up and delivery times;
• The incumbent will develop and maintain a
  weekly schedule of staff/vehicle movements;
• Support staff in the preparation and
  organisation of programme events/workshops, as required, in particular
  provide logistical support by liaising with caterers, venue, hotels,
  material suppliers and printers, etc;
• Perform any other related tasks assigned by
  the Head of Sub-Office;

• The ideal candidate for the United Nations
  UNHCR Office Assistant job opportunity should have completed secondary
  education.
• A minimum of four years of combined
  progressively responsible experience in related areas, i.e. human
  resources, general administration, financial administration, and field
  operations. UN experience in the field and/or headquarters level a
  distinct advantage.
• Language: Fluency in oral and written English.
  Fluency in the language of the duty station is highly desirable.

• Professionalism – Comprehensive knowledge and
  understanding of human rights-related matters; ability to identify
  problems, i.e., political, ethnic, racial, gender-based, social, economic,
  etc., causing civil unrest in a country or geographic area; demonstrated
  research and analytical skills, including the ability to identify and
  participate in the resolution of relevant issues/problems; basic knowledge
  of institutional mandates, policies, guidelines, etc., related to human
  rights; skill in developing sources for data collection.
• Planning and Organizing – Ability to establish priorities and
  to plan, coordinate and monitor own work plan; Demonstrated ability to
  apply good judgment in the context of assignments given;
• Communication – Ability to speak and write in a
  clear and concise manner, including ability to draft a variety of reports,
  correspondence, etc.; Technological Awareness – Good computer skills,
  including proficiency in word processing, excel, spreadsheets, other and
  relevant software packages;
• Teamwork – Good interpersonal skills; ability
  to work in a multi-cultural, multi-ethnic environment with sensitivity and
  respect for diversity.

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