UN Career Jobs – National Administrative Officer at United Nations High Commissioner for Refugees (UNHCR)

Organisation: United Nations High Commissioner for Refugees
(UNHCR)
Reports to: Deputy Head of Office
Duty Station: Kampala, Uganda
Job ID: 4351
About UNHCR:
The
Office of the United Nations High Commissioner for Refugees was established on
December 14, 1950 by the United Nations General Assembly.  UNHCR’s mandate under the Statute of the
Office of the United Nations High Commissioner for Refugees is to lead and
co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.
Key Duties and Responsibilities: Under the direct supervision of the
Deputy Head of Office, Office of the High Commissioner for Human Rights in
Uganda, the National Administrative Officer will perform the following main
functions:
1. Budget and Finance:
  • Offer support in the preparation of budget
    and/or cost estimates against the Programmes/projects work plans, in
    accordance with OHCHR procedures;
  • Offer timely support in the preparation of
    requests for allotments and/or allotment revisions and follows up on the
    necessary authorizations with OHCHR Geneva;
  • Keenly monitor budgetary allocations through
    regular reviews; preparation of periodic reports of expenditures;
  • Offer support in the implementation of
    accounting and financial management controls and ensure their consistency
    with the UN rules and regulations;
  • Prepare and submit ad-hoc reports for donor
    reporting, in accordance with OHCHR practices.
  • Certify payment memos and tracking with UNDP.
  • Ensure timely disbursement of advances for
    expenditure and working advances.
  • Support OHCHR grantees and track all grants
    to ensure reports are obtained timely.
2. Procurement Functions:
  • Conduct procurement and logistical
    arrangements, perform daily procurement actions for the implementation of
    Programme activities such as procurement of meeting venue, equipment,
    goods and services, providing all documents in time and in compliance with
    UNDP procurement procedures and rules;
  • Ensure that all necessary procurement related
    data are properly recorded;
  • Update vendor profiles and covers all support
    aspects of Local Purchase Order processing (RFQ, collection of supporting
    documentation, analyse quotations for approval or forward quotations to
    competent staff member for analysis, and forward to AO for issuance).
  • Follow-up on delivery of ordered items.
  • Collects all receipts of purchases and
    ensures that payments are done on time.
3. Human Resources
Management:
  • Undertake actions related to the administration
    of human resources activities in relation to programme implementation
    e.g., consultants;
  • Offer support in the screening of applicants
    and preparation of shortlists of candidates ensuring that applications are
    consistent with recruitment criteria and post requirements;
Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations
    UNHCR National Administrative Officer job opportunity should have
    completed a University degree in business administration, finance,
    accounting or other related areas.
  • A minimum of five years of combined
    progressively responsible experience in related areas, i.e. human resources,
    general administration, financial administration, and field operations.
  • Broad knowledge and understanding of relevant
    administrative, financial and accounting policies and procedures.
  • Language: Fluency in oral and written English.
Personal Competencies:
  • Professionalism: Demonstrated conceptual analytical
    and evaluation skills, ability to conduct independent research and
    analysis, identify issues, formulate opinions, make conclusions and
    recommendations.
  • Technology awareness: Solid computer skill, including
    proficiency in word processing, spreadsheets, IMIS, and relevant software
    packages.
  • Communication: Proven ability to write in a clear
    and concise manner in English and to communicate effectively orally in the
    same language. Ability to draft correspondence and reports.
  • Teamwork: Demonstrated interpersonal skills
    and the ability to work in a conflict-ridden, multicultural, multi-ethnic
    environment with sensitivity and respect for diversity.
How to Apply:
All
suitably qualified and interested candidates who so desire to join the United
Nations High Commissioner for Refugees (UNHCR) in the aforementioned capacity
should endeavor to Apply Online by Clicking on the link below. Please further
review job requirements and if competent Click Apply Now.
Deadline: 27th June 2016
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