The Ugandan Jobline

• Minimize the risk of unauthorized persons
  gaining access into the official premises;
• Ensure all visitors show valid identification
  cards prior to gaining access to the premises;
• The incumbent will ensure that all visitors
  state the purpose of their visit and the name of the person they wish to
  visit, in consultation with the staff member;
• Grant access of visitors to the building only
  after clearance from staff member whom they intend to visit;
• Manage the telephone switchboard; updates and
  distributes the telephone lists;
• Ensure that all visitors wear badges issued
  to them while in the premises;
• The Business Support Assistant (Reception)
  will also ensure that visitors are 
  accompanied into the premises by the person they are visiting;
• Provide a welcoming environment for visitors,
  staff and suppliers;
• Manages meeting rooms bookings and
  refreshments; ensure all ongoing meetings have signs displayed both at the
  reception and at the meeting room door for guidance and that the meeting
  rooms are ready to use;
• Organize and plan reception backup during
  tea/lunch breaks, holidays and absences;
• Support the registry with receipt of incoming
  official mail;
• Work closely with Staff Assistants to arrange
  documentation for distribution at the meetings;
• Assist with booking accommodation for staff
  and visitors and advise on available transport for airport transfers;
• Assists Finance and Administration with any
  other duties as requested.

• The applicants for the United Nations UN
  World Food Programme (WFP) Business Support Assistant (Reception) job
  opportunity should hold a Uganda Advanced certificate of Education coupled
  with specialised training in customer service, office management or its
  equivalent or any other related course attained from a recognized
  institution;
• A minimum of three (3) years of relevant
  working experience handling administrative duties, gained from reputable
  organizations;
• Previous experience as switch board
  /telephone operator;
• Prior exposure and experience in customer
  care /customer service;
• Ability to use standard office equipment such
  as photocopiers,  scanners,
  shredder, binding machine among others;
• Excellent reporting and writing skills;
• Proficiency in both oral and written English
  is essential;
• Good working knowledge and experience using
  MS Office applications;

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