The Ugandan Jobline

• Receive shipments and ensure both quality and
  quantity
• The Assistant Logistics Officer will trace,
  track and expedite purchase processes
• Create and maintain contact with vendors and customers
  to ensure timely delivery of goods
• Interact with third party logistics service
  providers
• In charge of audit freight cost and
  documentation
• Ensure accuracy of all inventories
• Maintain communication with warehouse staff
  to ensure proper working order
• Keenly review bills, invoices and purchase
  orders
• Ensure all payments are processed in time
• Support customers with inquiries
• Create packing lists and update shipment
  information in database
• Organize files both manually and
  electronically
• Regularly monitor and facilitate repair
  orders
• Coordinate deliveries for repaired or
  returned items
• Ensure that the warehouse has sufficient
  space for incoming deliveries
• Ensure that all items are properly numbered
  and tagged
• Dispose of unserviceable or damaged items
• Conduct safety procedures for outbound
  shipment vehicle
• Reconcile hand receipts
• The incumbent will manage warehouse security
  related work such as preparing badges, passes and identification cards

• Supervise the loading of the vehicle so that
  products are safely loaded and secured to minimize chances of damage.
• Ensure with Transport Manager/Branch Manager
  and Loader that the load is correct against the customers’ orders.
• Ensure that on arrival the delivery is safe
  to make and respect customer’s property; if in doubt, consult with
  customer and/or Transport Manager, and use disclaimers if necessary.
• Check goods off with Customers and obtain
  signature and print.
• If any errors, mark ticket accordingly and
  consult with Transport Manager/Branch Manager or Sales Assistant as
  appropriate.
• Provide excellent customer service.
• Handle customer issues on delivery
  effectively and avoid getting over-involved in discussion. Contact
  Transport Manager/Branch Manager for assistance if required.
• Carry out multi-drop deliveries in a timely
  and safe manner.
• Drive the vehicle safely and in accordance
  with the law.
• Drive within the tachygraphy law and driver
  hours limits.
• Look after the vehicle and ensure that it is
  not subjected to any unnecessary damage.
• Maintain the cleanliness of the driving cab.
• Operate any vehicle mounted attachment safely
  and in accordance with the correct procedures.
• Comply with fuel directives from the
  Operations Department.
• Ensure accidents are kept to a minimum.
• Report any accidents as soon as possible and
  in compliance with the company’s accident reporting procedure.
• Complete vehicle daily inspection sheet and
  give to Transport Manager/Branch manager.
• Be aware of the vehicle inspection Rota for
  servicing and MOT and bring to the Operations Department and Branch
  Managers attention if necessary.
• Attend essential training in order to carry
  out the driver role.

• Unload goods that have been delivered to John
  Nicholls in a safe manner.
• Check loads against delivery notes and check
  against customer orders on screen.
• If all tally up, book in, including the
  locations, and manually write out labels to put on the products (order
  numbers and description).
• Ensure all returns have a debit note and
  supplier return attached, and consult with the Branch Administrator if the
  relevant paperwork is absent.
• Items to return to be stored in the supplier
  returns bay awaiting collection.
• On returns collected by the supplier, attach
  debit note to signed copy from supplier and pass onto the Branch
  Administrator.
• Go through all returns with the Branch
  Administrator on a weekly basis, so that any outstanding items can be
  chased accordingly.
• Pick loads in accordance with delivery notes.
• Produce customer paperwork using the computer
  system.
• Load the delivery vehicles so that products
  are safely loaded and secured to minimize chances of damage.
• Ensure the load is correct against the
  customer’s order.
• Ensure the warehouse is kept tidy at all
  times.
• Load customer vehicles safely.
• Unload supplier vehicles safely.
• Safely operate the forklift truck.
• Check supplier delivery notes against actual
  delivered goods received.
• Ensure all returns have a debit note and
  supplier return attached, and consult with the branch Administrator if the
  relevant paperwork is absent.
• Items to return to be stored in the supplier
  returns bay awaiting collection.
• Support the Yard Supervisor/Manager in day to
  day duties.
• Ensure the yard area and entrance is kept
  clean, tidy and safe at all times and ensure that goods are maintained
  appropriately.
• Responsible for delivering excellent customer
  services

• Deliver branch sales and GP in line with
  sales and GP targets by actively selling and promoting company products.
• Contribute to achieving branch performance
  targets.
• Deal with customers both in person and on the
  telephone, taking orders and helping to resolve customer’s problems,
  offering advice where possible.
• Negotiate with suppliers and monitor customer
  orders to ensure smooth delivery for customers and 100% satisfaction.
• Obtain quotes for stock items from suppliers
  to ensure most cost effective option.
• Audit quotations to ensure these are pursued
  and followed through.
• Ensure adequate stock levels on shelves and
  carry out stock checks when required.
• Assist with checking goods in and take action
  when required.
• Cash up at the end of the day when required.
• Maintain an up to date knowledge of products
  in order to deliver exceptional customer service.
• Support marketing campaigns and promotions to
  ensure the maximum benefit is gained.
• Actively monitor the general housekeeping of
  the counter and trade shop area and ensure that all company health and
  safety policies and procedures are adhered to.
• Adhere to all company policies and
  procedures, to include the Company Dress Code Policy, Standards of
  Performance Policy and Health and Safety Policy.

• The applicant should preferably hold a Degree/Diploma
  in Logistics & Supply chain, Accounts & Procurement, BBA or any
  related field
• A minimum of two to three years’ experience
  in logistics and supply chain, accounts or marketing
• Driver’s license and well knowledgeable in
  fleet management
• Computer skills in word, excel
• Knowledge of business and management
  principles
• Excellent communication skills
• Good problem analysis and assessment skills
• Good judgment
• Highly analytical and decision making skills
• Good planning and organizational skills
• Work & time management
• Information gathering &monitoring skills
• High level of Integrity
• Teamwork & collaboration

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