Job Title: Assistant Logistics Officer
Organization: Q-Sourcing Limited
Duty Station: Kampala, Uganda
About US:
Q-Sourcing
Limited is a manpower management solutions firm operating in the East African
Region in the countries of Uganda, Kenya, Rwanda and South Sudan.
Limited is a manpower management solutions firm operating in the East African
Region in the countries of Uganda, Kenya, Rwanda and South Sudan.
Key Duties and Responsibilities:
1. Major Roles:
- Receive shipments and ensure both quality and
quantity - The Assistant Logistics Officer will trace,
track and expedite purchase processes - Create and maintain contact with vendors and customers
to ensure timely delivery of goods - Interact with third party logistics service
providers - In charge of audit freight cost and
documentation - Ensure accuracy of all inventories
- Maintain communication with warehouse staff
to ensure proper working order - Keenly review bills, invoices and purchase
orders - Ensure all payments are processed in time
- Support customers with inquiries
- Create packing lists and update shipment
information in database - Organize files both manually and
electronically - Regularly monitor and facilitate repair
orders - Coordinate deliveries for repaired or
returned items - Ensure that the warehouse has sufficient
space for incoming deliveries - Ensure that all items are properly numbered
and tagged - Dispose of unserviceable or damaged items
- Conduct safety procedures for outbound
shipment vehicle - Reconcile hand receipts
- The incumbent will manage warehouse security
related work such as preparing badges, passes and identification cards
2. Coordinating fleet and
driver roles
driver roles
- Supervise the loading of the vehicle so that
products are safely loaded and secured to minimize chances of damage. - Ensure with Transport Manager/Branch Manager
and Loader that the load is correct against the customers’ orders. - Ensure that on arrival the delivery is safe
to make and respect customer’s property; if in doubt, consult with
customer and/or Transport Manager, and use disclaimers if necessary. - Check goods off with Customers and obtain
signature and print. - If any errors, mark ticket accordingly and
consult with Transport Manager/Branch Manager or Sales Assistant as
appropriate. - Provide excellent customer service.
- Handle customer issues on delivery
effectively and avoid getting over-involved in discussion. Contact
Transport Manager/Branch Manager for assistance if required. - Carry out multi-drop deliveries in a timely
and safe manner. - Drive the vehicle safely and in accordance
with the law. - Drive within the tachygraphy law and driver
hours limits. - Look after the vehicle and ensure that it is
not subjected to any unnecessary damage. - Maintain the cleanliness of the driving cab.
- Operate any vehicle mounted attachment safely
and in accordance with the correct procedures. - Comply with fuel directives from the
Operations Department. - Ensure accidents are kept to a minimum.
- Report any accidents as soon as possible and
in compliance with the company’s accident reporting procedure. - Complete vehicle daily inspection sheet and
give to Transport Manager/Branch manager. - Be aware of the vehicle inspection Rota for
servicing and MOT and bring to the Operations Department and Branch
Managers attention if necessary. - Attend essential training in order to carry
out the driver role.
3. Yard & Warehouse
Roles:
Roles:
- Unload goods that have been delivered to John
Nicholls in a safe manner. - Check loads against delivery notes and check
against customer orders on screen. - If all tally up, book in, including the
locations, and manually write out labels to put on the products (order
numbers and description). - Ensure all returns have a debit note and
supplier return attached, and consult with the Branch Administrator if the
relevant paperwork is absent. - Items to return to be stored in the supplier
returns bay awaiting collection. - On returns collected by the supplier, attach
debit note to signed copy from supplier and pass onto the Branch
Administrator. - Go through all returns with the Branch
Administrator on a weekly basis, so that any outstanding items can be
chased accordingly. - Pick loads in accordance with delivery notes.
- Produce customer paperwork using the computer
system. - Load the delivery vehicles so that products
are safely loaded and secured to minimize chances of damage. - Ensure the load is correct against the
customer’s order. - Ensure the warehouse is kept tidy at all
times. - Load customer vehicles safely.
- Unload supplier vehicles safely.
- Safely operate the forklift truck.
- Check supplier delivery notes against actual
delivered goods received. - Ensure all returns have a debit note and
supplier return attached, and consult with the branch Administrator if the
relevant paperwork is absent. - Items to return to be stored in the supplier
returns bay awaiting collection. - Support the Yard Supervisor/Manager in day to
day duties. - Ensure the yard area and entrance is kept
clean, tidy and safe at all times and ensure that goods are maintained
appropriately. - Responsible for delivering excellent customer
services
4. Counter key roles:
- Deliver branch sales and GP in line with
sales and GP targets by actively selling and promoting company products. - Contribute to achieving branch performance
targets. - Deal with customers both in person and on the
telephone, taking orders and helping to resolve customer’s problems,
offering advice where possible. - Negotiate with suppliers and monitor customer
orders to ensure smooth delivery for customers and 100% satisfaction. - Obtain quotes for stock items from suppliers
to ensure most cost effective option. - Audit quotations to ensure these are pursued
and followed through. - Ensure adequate stock levels on shelves and
carry out stock checks when required. - Assist with checking goods in and take action
when required. - Cash up at the end of the day when required.
- Maintain an up to date knowledge of products
in order to deliver exceptional customer service. - Support marketing campaigns and promotions to
ensure the maximum benefit is gained. - Actively monitor the general housekeeping of
the counter and trade shop area and ensure that all company health and
safety policies and procedures are adhered to. - Adhere to all company policies and
procedures, to include the Company Dress Code Policy, Standards of
Performance Policy and Health and Safety Policy.
Qualifications, Skills and Experience:
- The applicant should preferably hold a Degree/Diploma
in Logistics & Supply chain, Accounts & Procurement, BBA or any
related field - A minimum of two to three years’ experience
in logistics and supply chain, accounts or marketing - Driver’s license and well knowledgeable in
fleet management - Computer skills in word, excel
- Knowledge of business and management
principles - Excellent communication skills
- Good problem analysis and assessment skills
- Good judgment
- Highly analytical and decision making skills
- Good planning and organizational skills
- Work & time management
- Information gathering &monitoring skills
- High level of Integrity
- Teamwork & collaboration
How to Apply:
All
suitably qualified and interested are encouraged to send their cover letters
and updated CVs including three referees (two of whom should have been direct
supervisors) to our e-mail to: [email protected]
suitably qualified and interested are encouraged to send their cover letters
and updated CVs including three referees (two of whom should have been direct
supervisors) to our e-mail to: [email protected]
Address
all your applications to:
all your applications to:
Human
Resources Office,
Resources Office,
Q-Sourcing
Limited (U),
Limited (U),
Plot
14/16 Semawata Road, Ntinda
14/16 Semawata Road, Ntinda
P.O.
Box 12883, Ntinda, Kampala, Uganda
Box 12883, Ntinda, Kampala, Uganda
Note: Please kindly mark your application as
“Application _ Assistant Logistics Officer “In the subject line of your
email.
“Application _ Assistant Logistics Officer “In the subject line of your
email.
Deadline: 20th June 2016 by 5:00PM
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