Job Title: Administrative Assistant
Organisation: A Global Healthcare Public Foundation (AGHPF)
Duty Station: Kampala, Uganda
Reports to: Operations Manager
About US:
A
Global Healthcare Public Foundation (AGHPF) is the premier non-profit
organization that works to strengthen laboratory quality management systems
leading to improved quality testing and accreditation of laboratories to internationally
recognized standards. AGHPF works internationally providing technical
assistance to develop effective diagnostic, research and public health
laboratory systems and expand access to quality diagnostic testing services. AGHPF is a nonprofit dedicated to improving lives of children; women, men and
their communities by enabling them reach their full health potential by
providing humanitarian assistance to desperately needy people and communities
most affected by HIV/AIDS.
Global Healthcare Public Foundation (AGHPF) is the premier non-profit
organization that works to strengthen laboratory quality management systems
leading to improved quality testing and accreditation of laboratories to internationally
recognized standards. AGHPF works internationally providing technical
assistance to develop effective diagnostic, research and public health
laboratory systems and expand access to quality diagnostic testing services. AGHPF is a nonprofit dedicated to improving lives of children; women, men and
their communities by enabling them reach their full health potential by
providing humanitarian assistance to desperately needy people and communities
most affected by HIV/AIDS.
Key Duties and Responsibilities:
- Maintain a database of planned purchases,
goods in movement and deliveries completed; - Prepare all necessary documentation for
handling procurement of goods and services and any other documents as
needed; - Update and maintain the records on
procurement process and related documents and files to ensure transparency
and accountability; - Maintain a record of equipment and ensure annual
verification is done and documented; - Draft all correspondence related to logistics
including letters to vendors, insurance claims, replacement of damage
goods as required; - The incumbent will raise purchase orders,
seek approval and dispatch to vendors and service providers as and when
required; - Regularly monitor deliverables under
contracts awarded and prepare documentation for authorization of payments
to vendors and service providers; - Follow-up with vendors to ensure timely and
safe delivery of goods and services procured and take up logistics
coordination responsibilities as and when required; - Prepare and submit reports and monitor
administrative and project expenditure as appropriate; - Keep abreast of relevant products/services
market developments; - Perform other duties as required.
Qualifications, Skills and Experience:
- The ideal candidate for the Administrative
Assistant job opportunity should hold a Bachelor’s degree in business
administration, Office Operations or related discipline - A minimum of two years’ experience in
logistics and operations management in a commercial setting or NGO. - Knowledge of finance and accounting
principles is an added advantage. - Competency in spoken and written
English. - Excellent interpersonal skills
- Good team player.
- Ability to work with a minimum of supervision
in a high pressure and complex environment. - Excellent computer skills.
- Logistics/ Inventory background.
- Personal Competencies: Technical
Capacity, Communication Proficiency, Leadership, Personal Initiative, Learning Orientation, Flexibility
How to Apply:
All
suitably qualified and interested candidates should send their E-mail
applications by to [email protected]
including a cover letter, updated C.V and full details of three professional referees (including their contacts.)
suitably qualified and interested candidates should send their E-mail
applications by to [email protected]
including a cover letter, updated C.V and full details of three professional referees (including their contacts.)
Please
indicate the Job title as the subject of the e-mail. Only shortlisted
applicants will be contacted within one week after the close of the application
period.
indicate the Job title as the subject of the e-mail. Only shortlisted
applicants will be contacted within one week after the close of the application
period.
Deadline: 27th June 2016
For
more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline
more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline