The Ugandan Jobline

• Receive and respond to all Company visitors’
  inquiries, phone calls and correspondences as well as keep the front desk
  attended to at all times.
• Provide information about the Company
  services to visitors, by maintaining a consistent stock of Company
  brochures for all products and responding to requests for information.
• Manage all administrative aspects of seminars
  including registrations, confirmations, certificates, badges &
  evaluations, preparation and mailing of materials to seminar sights.
• The Administration Assistant/Receptionist
  will provide general administrative and clerical support including
  mailing, scanning, faxing and typing memo and other documents as directed from
  time to time.
• The jobholder will coordinate the receipt of
  external correspondences in addition distribute and account for all
  incoming and outgoing correspondences to the correct addressee or
  department
• Carry out filing of documents both soft and
  hard for safety and easy accessibility in line with best practices
• Schedule and coordinate meetings, appointments
  and travel arrangements as directed.
• Offer logistical support to staff and Company
  visitors/clients as required from time to time. 

• Update visitor log book
• Proper storage of files and soft copy
  correspondence
• Efficiently schedule meetings
• Correspondences are correctly delivered
• Liaise as required with all departments
• Ensure correct recording of minutes of
  meetings

• The ideal candidate for the Administration
  Assistant/Receptionist job opportunity should hold a Bachelor’s degree in
  Secretarial Studies or related field
• One year of experience in a busy organization
  as secretary / Administrative Assistant /Receptionist.
• Excellent written and verbal communication
  skills
• Good problem solving skills
• Keen attention to detail and customer
  relation skills  
• Computer literacy i.e. Proficiency in MS
  Word, MS Excel and MS Outlook a must

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