The Ugandan Jobline

• Take part in the selection of candidates;
  including conducting roster searches for applicants and identifying
  short-lists of candidates, evaluating and screening applications,
  generating personal history profiles of candidates, facilitating the
  interview process and acting as ex-officio.
• Render support in the filling of vacant posts
  for all categories, including initiating and following-up on reference
  checks and academic qualifications, ensuring the completion of the
  pre-recruitment formalities, calculating salaries and related benefits,
  and preparing and dispatching offers of appointment and Statement of
  Emoluments.
• Provide input into policy development for HR
  policies for staff in the Field Service, General Service and related
  categories.
• Schedule and coordinate entry tests for
  locally-recruited staff.
• Supervise and support the maintenance of
  vacancy announcement files, staffing tables and tracking of status of
  recruitment cases.
• Keenly review and process personnel actions
  through UMOJA.
• Guide staff on visa matters.

• Review and process data pertaining to
  conditions of service.
• Review and process requests for a wide range
  of entitlements and exceptions to the Staff Rules and Regulations, e.g.
  travel entitlements, currency of payment of emoluments and rental subsidy.
• Monitor issues on conditions of service of
  staff and advise the supervisor of any developments.
• Guide staff on conditions of service and
  entitlements.

• Assist in reviewing and processing requests
  for classification by ensuring completeness of requests and liaising with
  requestors when required.
• Provide advice and answer general queries on
  classification procedures and processes.
• Assist in providing documentation and
  background materials relating to classification appeals by researching
  background information and liaising with relevant offices when required.

• Supervise the maintenance of automated
  databases and the centralized reference and filing systems by reviewing
  and approving entries by lower-level staff, ensuring that information is
  accurately and timely entered.
• Coordinate with Budget Section in preparation
  of the staffing component of mission’s annual budget.
• Carry out research on a range of Human
  Resources related issues and prepares notes/reports.
• Research background information and draft
  information circulars on Human Resources related issues.
• Undertake research on precedents, policy
  rulings and procedures.
• Compile data from different sources and
  prepare statistical reports on Human Resources related issues.
• Carry out exit briefings for separating staff
  and assist them in final arrangements.
• Provide general office support services;
  process, draft, edit, proofread and finalize for signature/approval a
  variety of correspondence and other communications; perform budget
  preparation, input, monitoring and implementation in information systems,
  sets up and maintains files/records (electronic and paper); schedules
  appointments/meetings, monitors deadlines
• Prepare written responses to queries
  concerning Human Resources related matters.
• Train and provide supervision to lower-level
  staff in the unit.
• Distribute routine work to junior support
  staff, ensuring efficient and timely execution of the work.

• The ideal candidate for the United Nations Human
  Resources Assistant job opportunity should have completed a High school or
  equivalent diploma. Technical or vocational certificate in human
  resources, business administration or personnel administration is a
  requirement.
• At least eight years of progressively
  responsible experience in human resources management or other related
  fields.
• Previous experience in the use of UMOJA and
  Field Support Suite (FSS) is desirable.
• Languages: Fluency in oral and written English
  is required.

• Professionalism: Substantive experience in, and
  thorough knowledge of, administrative functions (e.g., budget/ work
  programme, human resources, database management, etc). Extensive
  knowledge, regarding the application of financial, and staff regulations
  and rules. The skills and ability to analyze and interpret financial data.
  Ability to manage processes, maintain accurate records, interpret/analyse
  a wide variety of data, and identify/resolve data discrepancies and
  activity problems. Familiarity with all of the unit’s business operations
  and objectives. High degree of commitment to ensure the proper use of the
  unit’s financial resources. Shows pride in work and in achievements;
  demonstrates professional competence and mastery of subject matter; is
  conscientious and efficient in meeting commitments, observing deadlines
  and achieving results; is motivated by professional rather than personal
  concerns; shows persistence when faced with difficult problems or
  challenges; remains calm in stressful situations. Takes responsibility for
  incorporating gender perspectives and ensuring the equal participation of
  women and men in all area of work.
• Planning and Organizing: Develops clear goals that are
  consistent with agreed strategies; identifies priority activities and
  assignments; adjusts priorities as required; allocates appropriate amount
  of time and resources for completing work; foresees risks and allows for
  contingencies when planning; monitors and adjusts plans and actions as
  necessary; uses time efficiently.
• Client Orientation: Considers all those to whom services
  are provided to be “clients” and seeks to see things from clients’ point
  of view; establishes and maintains productive partnerships with clients by
  gaining their trust and respect; identifies clients’ needs and matches
  them to appropriate solutions; monitors ongoing developments inside and
  outside the clients’ environment to keep informed and anticipate problems;
  keeps clients informed of progress or setbacks in projects; meets timeline
  for delivery of products or services to client.

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