The Ugandan Jobline

• Have a full understanding of MC procurement
  policies and systems; and be able to provide training to staff on these
  policies, procedures, systems and best practices
• Assist in regular procurement planning
  meetings and program activity reviews.
• Manage the tendering processes for
  procurements requiring Open tender processes
• Maintain appropriate databases to truck and
  manage running contracts under works, Consultancy and services within
  required threshold
• Handle all consultancy contracts, and
  processes and ensure that correct process is followed by requestor
• Ensure that correct documentation for
  procurement and contracts are completed and filed to MC standards.
• Regularly contract status reports using the
  PR Master lists and Contracts Database
• The incumbent will chair tendering processes
  as required, ensuring processes are transparent, provide value for money
  and are properly documented
• Work in liaison with Contracts Manager and
  Mercy Corps Engineers to ensure contract terms are observed by
  contractors, constantly making follow ups and providing necessary
  amendments for contracts
• Ensure timely, and accurate payment
  processing and documentation of consultancy and works contract payments
  procurements
• Responsible for vendors and contractors
  Prequalification for MC Uganda for construction, and Consultancies
  ensuring that they meet the required MC Conditions and Legal standards
• Maintain a database of prequalified and
  contractors used by MC Uganda
• Support the Procurement Manager from time
  with ongoing procurements

• Support the Transport Manager as necessary to
  ensure that vehicle repairs, insurance, and payments are made on time and
  in accordance with MC policy.
• Offer technical support in monthly vehicle
  and fuel reporting as may be required
• Establish preferred supplier agreements for
  Vehicle maintenance, Insurance, Fuel and Vehicle Kits.
• Actively participate in hiring and
  disciplinary measures for drivers.

• Ensures that procedures outlined in the Mercy
  Corps Asset Management Manual will be implemented in Mercy Corps Offices.
• Responsible for logging all new Mercy Corps
  assets in MC Uganda Program in the asset register and ensuring the
  appropriate coding and tags are placed on each item. Regularly updates
  asset register with changes and new acquisitions;
• Responsible for coordinating with the
  procurement and finance office in identifying all details of assets such
  as buying price, ledger reference, PR, PO and GRN number etc. The asset
  register should be accurate and complete;
• Schedules and conducts physical count of
  assets on different locations, projects and sites;
• Update the electronic database monthly and
  provide an electronic copy to supervisor; A hard copy is printed, signed
  and filed in the assets folder;
• Ensure all lost, damaged, sold, stolen (or
  other) items are properly recorded in with an approved Disposal of Assets
  form. Ensure any necessary, supplement documentation is completed;

• Serve as security focal point for Kampala,
  update and implement security policies appropriate for the local context
• Ensure all national and international staff
  are well-informed of security policies and procedures, including emergency
  strategies and evacuation plans
• Train the hired security staff on Mercy Corps
  Security Standard Operating Procedures
• Prepare and submit regular security reports
  to SOM on occurring incidents and any security issues/concerns
• Provide supervisory support to Security
  guards, ensuring they are equipped, and are able to carry out their task

• Oversee the smooth flowing of routine,
  administrative work of the Mercy Corps Office and program support
  operation
• Ensure inventory list of all office
  furniture, stationery and equipments is maintained and updated frequently.
• Directly handle and maintain Lease matrix,
  ensure all Lease is settled in time, and Agreements renewed.
• Along with HR and Admin officer responsible
  for the orientation of all new, national staff on Mercy Corps systems,
  policies and procedures;
• Actively participate in disciplinary, hiring
  and termination meetings with program staff upon request;
• Ensure Admin. Systems are implemented as
  described in the Field Administration Manual.

• Conduct him/herself both professionally and
  personally in such a manner as to bring positive recognition to Mercy
  Corps and to not endanger Mercy Corps’ humanitarian mission.
• Other duties as assigned as assigned by
  supervisor.

• The ideal candidate for the Mercy Corps Procurement
  Officer career opportunity should hold a BA/S in Logistics, Procurement
  Management, or any relevant business field.
• At least three to five years’ experience in
  Procurement, Logistics and Administration management required.
• A minimum of four years’ experience working
  in international relief and development in logistics and administration,
  staff supervision and development, training, team building, finance &
  administration, donor relations, and inter/intra – agency communications.
  This includes experience living and working overseas and working in remote
  conditions.
• Excellent computer and communication skills
• Experience managing the development,
  implementation, administration, and compliance of US Government, ECHO/EC,
  UN, private foundation, and corporate grants, and related projects.
• Previous exposure and experience in managing
  the logistics components of a food distribution program
• A strong team player, with good communication
  and diplomatic skills.
• Excellent analytical and information
  management skills.
• Excellent organizational skills and ability
  to work under stress and in remote locations.
• Flexible and creative in planning and problem
  solving.
• Keen attention to detail, ability to follow
  procedures and meet deadlines and work independently and cooperatively
  with team members.
• Proven excellence maintaining professional
  internal and external relationships.
• A focus on building staff capacity.

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