Procurement and Logistics Officer Non-profit Jobs – Danish Refugee Council (DRC)

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Job Title:       Procurement and Logistics Officer  
Organisation: Danish Refugee Council (DRC)
Duty Station: Uganda
Funding Source: European Union Emergency Trust Fund for Africa
Reports to: Area Manager
About US:
The
Danish Refugee Council (DRC) is a private, independent, humanitarian
organization working on all aspects of the refugee cause in more than 36
countries throughout the world. The aim of DRC is to protect refugees and
internally displaced persons (IDPs) against persecution and to promote durable
solutions to the problems of forced migration, on the basis of humanitarian
principles and human rights. DRC works in accordance with the UN Conventions on
Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.
About EU Project:
DRC
is presently leading a Consortium of four NGOs (DRC, ZOA, Save the Children,
and CEFORD) which has been selected to implement a program in Northern Uganda
to support the self-reliance, resilience and social stability of
displacement-affected communities, South Sudanese refugees and their host
communities. The Consortium is implementing a 3-year project implemented by a
consortium of NGOs and funded under the European Union Emergency Trust Fund for
Africa to respond to refugee settlements in West Nile of Uganda.
Job Summary: The Procurement and Logistics Officer will be responsible
for Adjumani Office Logistics operation. The incumbent will offer technical support
to DRC/DDG operations and coordination with program staff on support, training,
guidelines and standard operating procedure as set by Danish Refugee Council
(DRC).
Key Duties and Responsibilities: 
1. Procurement:
  • Using guideline in the DRC Operation
    Handbook: procure, obtain quotations and carry out all Logistics and
    Procurement related task as instructed by the Area Manager.
  • Ensure that Procurement table is updated on
    weekly basis and share with Kampala every Thursday.
2. Fleet Management:
  • Ensure that all repairs, service &
    maintenance performed on vehicles/equipment/machinery are in accordance to
    the required standard established to achieve maximum reliability with
    minimum downtime and at best value for money.
  • Ensure that all repairs and servicing
    performed on all vehicles and equipment is recorded on Job cards and that
    vehicle histories are maintained. Keep and maintain all maintenance report
    and submit them on monthly basis to Area Manager & Country   Procurement and Logistics Coordinator.
  • Maintain a clear overview of DRC vehicles in
    the Adjuman Office and regularly update as/when needed the vehicles in use
    template.
  • Keenly monitor fuel consumption for Vehicle
    fleet/Motorcycles/Generators through ensuring weekly calculation of the fuel
    consumption.
  • Prepare fuel consumption and maintenance
    report for vehicle, motorcycles and generators at the Adjumani Office and
    share this with Area Manager and Country Procurement & Logistics
    Coordinator on monthly basis by 5th of every month.
  • Ensure that insurance policies for Vehicles
    & Motorcycles are renewed on timely basis.
  • Drive the assigned vehicle in a correct and
    sensible manner in adherence to weather and road condition at all time.
    Adhere to the maximum speed limit for DRC/DDG Vehicles – 50 km/h on dirt
    road, 100 km/h on a tarmac. When the road conditions are poor, drive as
    slowly as necessary to facilitate safe passage to the passenger and ensure
    no damage to the vehicle.
  • Supervise and build capacity with drivers.
    Ensure vehicle log sheets are completed according to guidelines on weekly
    basis and submitted to Area Manager.
  • Systematically coordinate the movement plans
    in the Adjumani Office.
3. Inventory and Asset
Transfer:
  • Update inventory list in the Adjumani Office
    on a monthly basis and submit to the Area Manager and Country Procurement
    & Logistics Coordinator by 5th of every month.
  • Ensure all assets in the Adjumani are
    properly tagged as soon as the Asset are procured.
  • Bi-annually conduct physical asset
    verification to confirm the condition of the assets in the Adjumani
    Office.
  • Ensure assets transfer forms are properly
    completed during movement of goods from Adjumani Office to other Offices.
    Further, ensure that proper stock records are kept and updated regularly.
4. Other:  Ensure that DRC safety in the office is
observed, visitor check at the gate, fire extinguishers and smoke detectors are
up to date
Qualifications, Skills and Experience: 
  • The ideal candidate for the Danish Refugee
    Council (DRC) Procurement and Logistics Office c    areer opportunity should hold a degree in
    Procurement & Logistics Management or the equivalent.
  • At least five years’ experience, preferably
    working in a busy organization and well versed with NGO’s values.
  • Excellent interpersonal skills and ability to
    work with minimum supervision
  • Computer literacy skills i.e. proficiency in MS
    word & excel and other accounting software
  • Show commitment to accountable practices.
  • Knowledge of working in challenging
    environments.
  • Demonstrated ability to manage large varied
    workloads and deal constructively with stress and periods with long hours.
  • Demonstrated ability to prioritize tasks,
    meet deadlines and work with limited supervision
  • Proactive, stable and robust character and a
    good team player.
  • A good sense of humour
  • Excellent communication in English both
    written and oral.   
  • Excellent interpersonal skills and
    demonstrated ability to establish effective working relations at all
    levels.      
How to Apply:
All
suitably qualified and interested candidates should send their applications
including;
  • A cover letter (1 page) in which you explain
    why you are interested in the position and how you meet the qualities and
    qualifications criteria and please indicate your salary expectations
  • Updated and detailed (maximum 3 pages). The
    CV should include information about your qualifications, relevant training
    courses, work experience, and name and contact details of three relevant
    references.
The
complete application package should be uploaded online, Click
Here
Deadline: 7th June 2016
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