Job Title: Office Assistant
Organization: Department for International Development (DFID)
Duty Station: Kampala, Uganda
Salary Range: UGX 24,833,639 – 38,814,484 per annum
About DFID:
The
Department for International Development (DFID) leads the UK’s work to end
extreme poverty. We’re ending the need for aid by creating jobs, unlocking the
potential of girls and women and helping to save lives when humanitarian
emergencies hit. The Department for International Development (DFID) has been
working in Uganda to improve the quality of essential services and help protect
the most vulnerable. Uganda aspires to be a middle income country by 2040.
Revenue from oil production and successful regional economic integration could
help achieve this sooner. Since 2005, economic growth has averaged 7% annually
and inward investment has doubled. Less than a quarter of the population now
lives below the national poverty line, down from a third in 2006.
Department for International Development (DFID) leads the UK’s work to end
extreme poverty. We’re ending the need for aid by creating jobs, unlocking the
potential of girls and women and helping to save lives when humanitarian
emergencies hit. The Department for International Development (DFID) has been
working in Uganda to improve the quality of essential services and help protect
the most vulnerable. Uganda aspires to be a middle income country by 2040.
Revenue from oil production and successful regional economic integration could
help achieve this sooner. Since 2005, economic growth has averaged 7% annually
and inward investment has doubled. Less than a quarter of the population now
lives below the national poverty line, down from a third in 2006.
Job Summary: The Office Assistant will be responsible for
ensuring DFID Uganda’s office is run efficiently and effectively. The incumbent
will also support colleagues to deliver a qualify service to our stakeholders. The
incumbent will be managing incoming visitors, general queries and
administrative duties. The Office Assistant will act as the face of DFID Uganda
by providing a professional welcome to all visitors.
ensuring DFID Uganda’s office is run efficiently and effectively. The incumbent
will also support colleagues to deliver a qualify service to our stakeholders. The
incumbent will be managing incoming visitors, general queries and
administrative duties. The Office Assistant will act as the face of DFID Uganda
by providing a professional welcome to all visitors.
Key Duties and Responsibilities:
- Assist with the organisation of official
events and functions as necessary. - Collate replies to official events and
provide regular updates to teams on attendance. - The Office Assistant will arrange meeting
rooms lay-outs as appropriate including equipment (IT and video/telephone
conference) and ensure meeting rooms are kept tidy and clean. - Request and coordinate refreshments for
meetings. - Work closely security in managing office
visitors. - In charge of managing incoming and outing
mail and diplomatic bag as well as newspaper distribution. - Responsible for managing office stationery
requests for DFID and submit those to FCO corporate services for
processing. - Update and maintain DFID Uganda’s telephone
lists. - Greet and welcome internal and external
visitors to office and inform relevant staff member. - Provide a high level of customer care, keep
visitors updated on any delays to their meeting and assist with any
queries. - Provide general office management and any
other administrative support when required.
Qualifications, Skills and Experience:
- The ideal applicant for the DFID Programme
Officer job vacancy should hold a Diploma or equivalent qualification in
Office Administration, Front Desk Management or Secretarial Studies. - A minimum of three years’ experience in an
Office Assistant role in a busy environment. - Office administrative/logistics experience.
- Computer literacy i.e. proficiency in the use
of Microsoft Office (Word, excel and outlook). - Excellent spoken and written English.
- Excellent interpersonal skills
- Excellent organisational skill
- Excellent customer care skills
How to Apply:
All
suitably qualified and interested candidates should request the Application
Form from this E-mail [email protected]. The subject line must
read “C2 Office Assistant – Uganda.” The candidate must complete and send back
the form with a copy of their most recent CV. The subject line must read “C2
Office Assistant – Uganda.”
suitably qualified and interested candidates should request the Application
Form from this E-mail [email protected]. The subject line must
read “C2 Office Assistant – Uganda.” The candidate must complete and send back
the form with a copy of their most recent CV. The subject line must read “C2
Office Assistant – Uganda.”
Deadline: 13th May 2016
NB: All applicants who don’t hear from us by 27th
May should consider their applications unsuccessful.
May should consider their applications unsuccessful.
For
more of the latest jobs, please visit https://www.theugandanjobline.com
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more of the latest jobs, please visit https://www.theugandanjobline.com
or find us on our facebook page https://www.facebook.com/UgandanJobline