The Ugandan Jobline

• Oversee the consolidation of the Annual
  Procurement Plans in line with the organizational work plans and budgets,
  and monitor their implementation in line with the Business Plan.
• Take charge of the development and
  implementation of strategic procurement initiatives, including but not
  limited to a sourcing strategy, supplier selection and evaluation, quality
  assurance of goods and services, and excellent but transparent supplier
  relationship management.
• Develop the Strategy and budget for the
  Procurement department, ensure the implementation of the approved
  procurement strategy, as well as monitor and report on the progress of the
  implementation of the procurement strategy.
• Work closely with the respective end-users to
  forecast all UHMG procurements; proactively anticipate risks and eliminate
  any bottlenecks in the procurement process.
• The incumbent will also study UHMG’s
  requirements for goods, services, and works, and provide relevant
  strategies for efficient procurement.
• Supervise the consolidation of all
  procurement needs of UHMG and effectively collaborate with the various
  stakeholders to ensure timely execution.
• Ensure that all procurement processes and
  transactions are executed in line with UHMG’s approved policies and
  procedures, statutory regulations, and donor regulations, to ensure Value
  for Money.
• Periodically review and update the
  procurement policies and procedures to ensure relevance and congruence
  with UHMG’s business, PPDA Act, Statutory requirements, and donor
  regulations.
• Ensure regular compliance of procurement
  policies and procedures and carry out regular staff orientations.
• Carry out occasional field monitoring and
  support visits to our up-country regional offices and/or events.
• Establish and communicate procurement
  policies and guidelines that effectively balance the administrative
  burden, cost savings, and risk/liability.
• Continuously assess risks inherent in the
  procurement process and develop mitigating measures.
• Maintain accurate monthly records of
  procurement activities and pricing trends.
• The incumbent will actively facilitate the
  functioning of the Procurement Committee and provide adequate, timely, and
  correct information to the committee, to ensure implementation of
  procurement processes in accordance with established procurement policies
  and guidelines.
• Provide administrative support to the
  Evaluation Committees and technical support to management and staff where
  required.
• Coordinate random checks of the procurement
  and supply chain process flows, so as to ensure Value for Money.
• Take lead in carrying out vendor/supplier
  audit checks and verifications as per set criteria.
• Maintain constant liaison with internal and
  external stakeholders including contract management of suppliers and
  service providers.
• Work closely with the Finance Department to
  ensure that supplier payments are settled in a timely manner.
• Work closely with the Resource Mobilization
  unit to provide budget estimates for goods, services, and works to be
  included in financial mobilization proposals.
• Supervise and manage the performance and
  development of staff in the department in line with the Organisation’s
  goals, objectives, policies and regulations.
• Purposefully obtain data on Most Frequently
  Procured Items (MFPIs) to act as reference for budgeting and forecasting
  by respective departments.
• Provide weekly, monthly, quarterly, and
  annual procurement reports to the supervisor.

• The ideal candidate should possess a
  professional qualification in Procurement/Supply/Logistics Management such
  as CIPS or CILT. Possession of post-graduate degree (Master’s Degree or
  higher) degree in Procurement/Supply/Logistics Management or a related
  field is required.
• A minimum of five years’ experience in
  managing the Procurement and Logistics function in a busy organization or
  public entity, with in-depth understanding of procurement best practices,
  policies, controls and procedures.
• Significant experience in procurement of
  Pharmaceutical or health related commodities.
• Prior knowledge of PPDA and Donor Procurement
  regulations is a key requirement.
• The applicant must be a self-motivated
  individual who requires minimal supervision, and has the ability to
  proactively identify gaps and provide solutions for timely,
  cost-effective, and efficient solutions.
• Demonstrated ability to think at a strategic
  level, as well as the ability to drive and deliver set results.
• She or he will be a good team player with a
  high level of integrity and commitment, and possess good oral and written
  communication skills, excellent negotiation skills, and the ability to
  successfully interact with and tailor communications to both senior and
  junior colleagues and interlocutors.
• She or he will be good at relationship
  management, have strong decision-making ability, good judgement and
  attention to detail.
• The successful candidate will possess an
  ability to work under pressure and stay focused, efficient, and effective
  whilst managing multiple priorities.
• The applicant should be willing to uphold the
  Core Values of UHMG i.e. Integrity, Transparency, Accountability,
  Teamwork, Excellence, Flexibility, and Equity.

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