The Ugandan Jobline

• Support the ED and the Board with sound
  advice relating to strategic financial management (identifying key issues
  including deviation from financial and business plans; diagnosing the
  causes; and proposing ways forward) with the emphasis on forward-looking
  strategic financial management information (rather than backward-looking
  accounting information); and most importantly provide the ED and the Board
  with proposals for related systems development to maximize institutional
  efficiency and sustainability.
• Ensure that IDI consistently maintains global
  standards of accountability and transparency; through engagement with
  internationally recognized audit firms, and maintenance of effective
  controls and internal audit procedures.
• Provide accurate and timely financial reports
  and analysis (including graphical Key Performance Indicators) to the ED,
  SMT members, managers of IDI business units, the Board Audit Committee,
  the IDI Board of Directors, and funders.
• Significantly contribute the financial and /
  or budgetary components of strategic plans, business plans and annual work
  plans; and lead annual budget-making process (including identifying and
  managing financial risks).
• Oversee the procurement function; to ensure
  transparent, cost effective procurement practices and results.
• Direct the Human Resources function; to
  ensure that IDI HR procedures are compliant with national legislation, and
  to ensure that staff are treated fairly, properly evaluated, adequately
  trained, and highly motivated.
• Direct the operations function; to ensure
  that facilities are well-maintained and functional, and fleet support is
  adequate, fully controlled and economical.
• Direct the property management function so
  that the IDI property is used to best advantage and produces maximum
  income to the organization.
• Manage major capital improvement programs; to
  ensure timely completion and cost – effective implementation.
• Offer technical support to the project audit
  and risk management function.
• Support the Board Secretary (Executive
  Director) in corporate matters, Board relations, Board committee
  procedures, and legal issues.
• Ensure that all IDI processes and financial
  matters are fully compliant with national laws and regulations, other
  regulatory authorities and funder conditions.
• As IDI evolves, advise the ED how the role of
  HFA needs to evolve in step.

• Provide the ED and the Board with sound
  advice relating to strategic financial management (identifying key issues
  including deviation from financial and business plans; diagnosing the
  causes; and proposing ways forward) with the emphasis on forward-looking
  strategic financial management information (rather than backward-looking
  accounting information); and most importantly provide the ED and the Board
  with proposals for related systems development to maximize institutional
  efficiency and sustainability.
• Develop annual budgets (with Executive
  Director, Senior Management and Financial Controller) for IDI Board
  approval.
• Produce monthly financial reports for
  management (including graphical quarterly and annual Key Performance
  Indicators); quarterly reports for Board Audit Committee, IDI Board and
  key sponsors; and periodic reports for project sponsors.
• Coordinate the annual audit on behalf of the
  Board Audit Committee; and all funder-specific audits.
• Actively contribute to risk assessment and
  periodic internal audit reviews (with Executive Director, Senior
  Management and Senior Manager Internal Audit & Risk Management).
• Prepare annual indirect rate audit working
  papers and coordinate completion of the annual indirect rate audit report.
• Ensure timely remittance of statutory claims;
  and maintain full compliance with regulatory requirements.
• Develop and maintain effective internal
  controls for all transaction processing; including field- based and cash
  transactions.
• Closely and systematically monitor and manage
  all receivables and payables; engaging the ED and other senior managers as
  necessary to solve any problems expeditiously.
• Ensure the completion of periodic cash and
  physical asset verifications.
• Prepare cash and financial projections; and
  ensure that adequate levels of liquidity are maintained.
• Ensure adequate investment returns are
  achieved on available funds.
• Maintain professional working relationships
  with the corporate bankers and other financial service providers.
• With the Head of Information Services and the
  Financial Controller, ensure that FMIS systems are secure, functional and
  up to date; and ensure that they meet evolving minimum statutory and
  institutional requirements.
• Represent IDI at Board Audit Committee
  meetings, and provide secretariat services for the Board Audit Committee.
• Ensure that procurement practices result in
  transparent, cost effective procurement results.
• Ensure that financial, and related, policies
  and procedures are periodically updated and approved.
• Monitor ongoing capital development needs
  and, with the ED, explore options for funding.

• Maintain and enhance transparent, efficient
  and effective procurement systems.
• Ensure the procurement function meets the
  evolving needs of the institution and its projects in keeping with global
  good practice.
• Ensure the procurement function optimizes use
  of IT.
• Ensure that procurement policies and
  procedures are periodically updated and approved

• Maintain and enhance transparent, efficient
  and effective systems for HR management – including, among other things,
  staff recruitment, compensation, talent management and retention, and
  evaluation.
• Direct the staff training function to ensure
  cost effective fulfillment of training needs (with Heads of Departments).
• Support staff in achieving career goals
  within, or outside, IDI.
• Ensure full compliance with applicable labour
  codes and legislation; and Board directives related to labour relations.
• With the ED, develop succession plans for key
  management positions.
• Ensure that HR policies and procedures are
  periodically updated, approved, and appropriately disseminated.

• Act as Institute liaison for major capital
  projects; to ensure timely completion and value for money (including
  coordination with funders, architects, project managers, general
  contractors, sub –-contractors, and approving agencies).
• With the Operations Manager, ensure that all
  program and project facilities and equipment are professionally
  maintained, repaired and upgraded.
• With the Operations Manager, ensure that
  institutional and project vehicles are well maintained, efficiently
  operated and used for authorized purposes.
• With the Operations Manager, ensure that
  Institute stores are effectively managed and adhere to appropriate
  standards of accountability.
• With the Operations Manager and HR Manager,
  ensure that the Occupational Health, Safety and Environment Policy (OHSE
  Policy) is maintained and implemented.

• Ensure that all IDI property (both owned and
  rented) is used to best advantage to achieve the programmatic objectives
  of the organisation and all appropriate steps are taken to produce maximum
  return to the organisation.
• Maintain a space allocation plan and, in
  consultation with the ED and senior management, allocate adequate space
  for the effective delivery of programme objectives.

• Support the Board Secretary (ED) in
  maintaining corporate registrations and full compliance with Companies Act
  requirements.
• Support the Board Secretary with IDI Board
  and Committee meeting preparations and follow-up.
• Support the Board Secretary with Annual
  General Meeting preparations and follow- up.
• Act as Institute liaison with counsel, for
  all legal matters.
• Ensure that IDI has appropriate property and
  liability insurance continually in force.

• The applicant should be a Current ACCA
  professional qualification with a Bachelor’s degree, preferably Masters,
  degree in business administration, or a related discipline.
• At least fifteen years of relevant,
  progressive experience and a demonstrable ability to grasp issues relating
  to strategic financial management and related systems development.
• Seven or more years should be at senior
  management level involving strategic financial planning and management;
  including significant Board and key stakeholder interaction, and
  experience in management of internal audit and risk (and associated
  systems improvement).
• Extensive experience with non- profit NGOs ,
  with multiple resource streams.
• Demonstrated skill in team building,
  leadership, and staff motivation.
• Well-developed negotiation and
  consensus-building skills.
• Demonstrated skill and experience in
  directing the Human Resources function; including HR systems development,
  administration, staff training and career development.
• Functional experience in coordinating
  construction; and also in ensuring accountability in large scale, field
  based development activities.
• Sectoral experience in health care,
  education, medical research, and / or laboratory services.
• Familiarity with facilities and fleet
  management.

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