Fresher Mail Room Clerk Jobs – United States US Embassy

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Job Title: Mail Room Clerk 
Organisation: United States
Embassy in Uganda (US Mission)
Duty Station:  Kampala, Uganda
Vacancy
Announcement Number: 50-16

Salary: FSN-3 (Ugshs 26,129,104 to
38,192,034 p.a. inclusive of allowances)

About US Embassy:
Welcome to the United States Embassy in Kampala, Uganda.  The
United States has enjoyed diplomatic relations with Uganda for over 30
years.  Ambassador Deborah R. Malac currently heads the U.S Mission to
Uganda.  The Mission is composed of several offices and organizations
all working under the auspices of the Embassy and at the direction of the
Ambassador. 

Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency
    for International Development (USAID)
  • Centers for Disease
    Control
  • Peace Corps 
Job Summary: The U.S. Mission Mailroom processes thousands
of parcels of mail annually, both incoming and outgoing, and disburses to
various departments and agencies in a timely and efficient manner. The
jobholder performs mail clerk duties with a primary responsibility for the
overall receipt, inspection, distribution, and dispatch of diplomatic pouch
mail, courier service, and local mail. Mail service is provided to 6 agencies
i.e. DOS, USAID, CDC, NIH, PC, DOD resident at Post. The incumbent also serves
as backup receptionist/telephone operator at the Chancery.

Key Duties and Responsibilities:  
  • Effectively and professionally, interface
    with customers, responding to all customer issues, complaints, concerns
    and questions that arise.
  • Checks outgoing mail for authorized use,
    proper addresses, adequate postage, enclosures, weight limits, and return
    address.
  • Seals pouches, wraps, or otherwise prepares
    official mail for mailing. 
  • The jobholder conducts trips the Entebbe
    airport to receive incoming mail. 
  • Keeps logs of incoming and outgoing
    correspondence and packages. 
  • Prepares the documentation and contents for
    the diplomatic pouches and registers outgoing mail. 
  • Scans incoming DPO mail for restricted
    materials. 
  • Distribute DPO mail and diplomatic pouch mail.
  • Assist in receipt and delivery of courier
    packages, monitor and order the mailroom expendable supplies. 
  • On-line pouch tracking responsibilities, data
    entry, filing, sorting and distribution of letter-mail.
  • Use a computer to keep records of incoming and
    outgoing items and prepare mailroom logs and workload counts
  • Perform a variety of messenger and delivery
    duties to ensure timely distribution of messages, mail, fax, printed
    materials and various supplies to sites and departments and other
    agencies.  Process all outgoing mail
    according to postal and internal rules and regulations.
  • File, photocopy and perform other clerical
    duties to insure smooth running operation.
  • The jobholder will unload, move and store
    incoming supply shipments.
  • Ensure continuous and efficient operation
    support for all members and employees. Maintain special mail services,
    supplies, and records.
  • File and maintain “inactive” mail
    records.
  • Assist in the maintenance of photocopying and
    duplicating machines and provide photocopying services. 
  • The jobholder handles, cleans offset press at
    conclusion of runs and oils, greases and performs minor maintenance on
    press as necessary. 
  • Collates, assembles and staples or binds
    multi page duplicating jobs. 
  • Fills ink reservoir, filling paper magazine
    and making complex adjustment to produce good quality copies. 
  • Operates minor maintenance of photocopying
    machines. 
  • Continually observes the proper use of
    photocopiers.   
  • Perform any other administration department related
    business errands and duties as required                                                                                                                                                                                                                                                                                                
Qualifications, Skills and Experience:
NOTE:  All
applicants must address each selection criterion detailed below with specific
and comprehensive information supporting each item.
  • The ideal candidate for the US Embassy Mailroom
    Clerk job opportunity should have completed secondary school (O and A
    ‘Level).
  • One and half years of mail handling
    experience are required either in a diplomatic or government organization.
  • Working knowledge and understanding of mail
    handling procedures, office duplicating, and computers.
  • Working knowledge of computers and word
    processing functions is required. 
    Level 1 typing – 30 w.p.m. is required. Ability to lift and carry
    up to 50 lbs. Previous packing experience helpful. Prior experience in
    running various office machines (Copier, paper cutter, folding machine,
    postage meter, and collator) is required.
  • Excellent organizational, communication, and
    writing skills. 
  • Proven ability to work well under pressure
    and attention to detail.
  • Ability to learn new concepts quickly, and be
    self-motivated. 
  • Language Proficiency: 
    Level III English and Level II Luganda ability is required.
How to Apply:
All
those interested in working with the US mission in Kampala should send their
applications and strictly adhere to the following:
  • Download a completed and signed Universal
    Application for Employment as a Locally Employed Staff, Download
    it Here    .
  • Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)
Submit
Application To:
Human
Resources Office
By
email at KampalaHR@state.gov
NB: Your application will be reviewed if you have
fulfilled all the requirements including submission of standard file types such
as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a single attachment (No
Zipped files, Links or Multiple Attachments) and should not exceed 10MB. Please
clearly indicate the position number and title you are applying for on the
DS-174 form.
Deadline: 6th June 2016
The
US Mission in Kampala provides equal opportunity and fair and equitable
treatment in employment to all people without regard to race, color religion,
sex, national origin, age, disability, political affiliation, marital status,
or sexual orientation.  The Department of
State also strives to achieve equal employment opportunity in all personnel
operations through continuing diversity enhancement programs.
For
more of the latest jobs, please visit https://www.theugandanjobline.com
or find us on our Facebook page https://www.facebook.com/UgandanJobline

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