Job Title: Administration Supervisor
Organisation: Olam Uganda Ltd
Duty Station: Kampala, Uganda
Reports to: Business Manager
About US:
Olam
Uganda Ltd is a subsidiary of Olam International which is a leading global
integrated supply chain manager and processor of agricultural products and food
ingredients, supplying various products across 16 platforms in 70 countries.
Uganda Ltd is a subsidiary of Olam International which is a leading global
integrated supply chain manager and processor of agricultural products and food
ingredients, supplying various products across 16 platforms in 70 countries.
Job Summary: The Administration Supervisor will oversee the
Front Desk, public relations and information flow with key stakeholders,
management and company staff, and offer administrative support to management
and monitor utilization of office assets
Front Desk, public relations and information flow with key stakeholders,
management and company staff, and offer administrative support to management
and monitor utilization of office assets
Key Duties and Responsibilities:
- Correspondence: Receive, review and route Olam
correspondences including telephone, incoming and out-going faxes/to the
respective action officers/departments. - Records Management: Maintain an efficient, effective and
confidential filing and dispatch system of all correspondence,
information, product samples and records routed to and from Olam. - Secretarial/Clerical Services: Provide
secretarial duties/services to the General Manager and other managers.
Draft and prepare documents including appointment letters, responses to
correspondence, and routine inquiries to other parties. - Office Supplies: Identify, requisition, coordinate
the purchase and ensure availability and account for stationary and office
supplies/equipment; monitor their usage and safe custody. - Administration: Follow up, forward, keep track and
ensure payment of invoices and required payments for individuals and
companies in contract with Olam - Customer Care: Front desk management including
receiving visitors, making travel arrangement, hotel bookings and other
stakeholders. - Fleet Management: Monitor, track maintenance and
service of company vehicles and reconcile fuel consumption. - Staff Supervision: Supervise, monitor and maintain
cleanliness in and around the Office premises. - Perform any other duty that may be assigned
from time to time.
Qualifications, Skills and Experience:
- The applicant should hold a Bachelor’s degree
in Business/Public Administration, Communication, Social Science or
related field from a recognised institution of learning - At least five years’ experience in a related
job - Excellent command of English language
- Excellent interpersonal and communication
skills - Proven ability to work effectively with a
wide range of constituencies in a diverse community.
How to Apply:
All
suitably qualified and interested candidates should send an updated CV to;
[email protected] and [email protected]. Please send an updated CV
and don’t attach academic documents. The attachments should not exceed 2 MBs.
suitably qualified and interested candidates should send an updated CV to;
[email protected] and [email protected]. Please send an updated CV
and don’t attach academic documents. The attachments should not exceed 2 MBs.
Deadline: 20th May 2016
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