Job Title: Secretary
Organisation: Ministry of Gender, Labour and Social Development
(MGLSD)
(MGLSD)
Project Name: Uganda Women Entrepreneurship Programme (UWEP)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Administrative
Officer
Officer
About US:
The
Ministry of Gender, Labour and Social Development (MGLSD) is implementing the
Uganda Women Entrepreneurship Programme (UWEP), an initiative of the Government
of Uganda that is aimed at improving access to financial services by women
entrepreneurs and equipping them with skills for enterprise growth, value
addition and marketing of their products and services. The Programme will be
implemented under three components namely; Capacity and Skills Development, Women
Enterprise Fund for projects and Institutional Support.
Ministry of Gender, Labour and Social Development (MGLSD) is implementing the
Uganda Women Entrepreneurship Programme (UWEP), an initiative of the Government
of Uganda that is aimed at improving access to financial services by women
entrepreneurs and equipping them with skills for enterprise growth, value
addition and marketing of their products and services. The Programme will be
implemented under three components namely; Capacity and Skills Development, Women
Enterprise Fund for projects and Institutional Support.
Job Summary: The Secretary will provide secretarial services,
front desk and office managerial services.
front desk and office managerial services.
Key Duties and Responsibilities:
1. Front Desk Management:
- Cordially answer telephones and give
information to callers, take messages, or transfer calls to appropriate
individuals. - Greet visitors and callers, handle their
inquiries, and direct them to the appropriate persons according to their
needs.
2. Event Management:
- The jobholder will arrange conferences,
meetings, and travel reservations for office personnel. - Compose, type, and distribute meeting notes,
routine correspondence, and reports. - Maintain scheduling and event calendars.
Schedule and confirm appointments for clients, customers, or supervisors. - Coordinate conferences and meetings.
3. Manage Correspondence:
- The jobholder will locate and attach
appropriate files to incoming correspondence requiring replies. - Open, read, route, and distribute incoming
mail and other material, and prepare answers to routine letters Mail
newsletters, promotional material, and other information. - Make copies of correspondence and other
printed material.
4. Filing system and
management:
management:
- Set-up and maintain paper and electronic
filing systems for records, correspondence, and other material. - Operate electronic mail systems and
coordinate the flow of information both internally and with other
organizations. - Collect and disburse funds from cash
accounts, and keep records of collections and disbursements. - Carry out searches to find needed
information, using such sources as the Internet.
5. Typing and Programme
Editing:
Editing:
- Type, edit and print documentation related to
the Programme. - Keenly review work done by others to check
for correct spelling and grammar, ensure that company format policies are
followed, and recommend revisions.
6. Office equipment and
supplies:
supplies:
- Operate office equipment such as fax
machines, copiers, and phone systems, and use computers for spreadsheet,
word processing, database management, and other applications. - Order and dispense supplies.
Qualifications, Skills and Experience:
- The applicant for the Secretary job
opportunity should preferably be a Ugandan who holds a Bachelor’s Degree
in secretarial studies, information and office management from a
recognized institution - At least three years’ experience from a
reputable organization. - Computer literacy i.e. proficient in the
latest MS Office packages including MS Word, MS Excel, and MS Power-point.
- Competencies: Effective Communication, Ethics and
Integrity, Public Relations and Customer Care, Result orientation, Time
Management, Confidentiality, Information and Communications Technology,
Records and Information Management and Time Management
How to Apply:
All
suitably qualified and interested candidates should send hand deliver their
applications to:
suitably qualified and interested candidates should send hand deliver their
applications to:
The
Permanent Secretary,
Permanent Secretary,
Ministry
of Gender, Labour & Social Developments,
of Gender, Labour & Social Developments,
Plot
2, Simbamanyo House, George Street,
2, Simbamanyo House, George Street,
P.O.
Box 7136, Kampala, Uganda
Box 7136, Kampala, Uganda
Deadline: 27th May 2016 by 3:00pm
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or find us on our facebook page https://www.facebook.com/UgandanJobline