Job Title: Administrative Assistant
Organisation: Law Development Centre (LDC)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Head of Department
About US:
The
LDC has a mandate to provide legal education to lawyers and non-lawyers,
undertake research in topical legal issues, contribute to legal reform, produce
legal publications, teaching materials, law reports and also provide community
legal services.
LDC has a mandate to provide legal education to lawyers and non-lawyers,
undertake research in topical legal issues, contribute to legal reform, produce
legal publications, teaching materials, law reports and also provide community
legal services.
Job Summary: The Administrative Assistant will carry out a variety
of operational administrative duties to ensure a smooth running of the
Department.
of operational administrative duties to ensure a smooth running of the
Department.
Key Duties and Responsibilities:
- In charge of receiving and disseminating
correspondences, mails and other information for the office; - Organizing meetings, taking minutes and
circulating decisions to the relevant action offices; - Responsible for receiving and guiding clients
to relevant offices; - Attending to telephone calls;
- Making and following up on appointments;
- In charge of maintaining office cleanliness
and orderliness; - Responsible for developing, maintaining an
efficient and effective filing system to minimize loss and misplacement of
records. - Typing of documents and ensuring safe custody
of such documents. - Make appointments and maintaining the Office
Diary. - Attend to day to day administrative matters.
- Ensure timely provision of office supplies,
equipment, stationery and other logistics. - Perform any other duties that may be assigned
by the Head of Department.
Qualifications, Skills and Experience:
- The applicant should hold a Uganda Advanced
Certificate of Education with at least two principal passes. - The Administrative Assistant should also hold
a Diploma in Secretarial Studies from a recognized awarding institution. - A minimum of three years’ experience as a
Secretary / Administrative Assistant in a busy organization. - Previous experience in an academic
institution of higher learning shall be a great asset. - Computer literacy skills especially Microsoft
office packages. - Working knowledge of using various office
machines like fax, photocopiers and audio equipment. - The applicant must be detail-oriented.
- Good Public Relations and Customer Care
skills - Skilled at multitasking.
- Good records and information management
skills - Computer knowledge
- Proven ability to work under minimal
supervision. - Be a person of high integrity.
How to Apply:
All
candidates should send their applications addressed to The Secretary, Law
Development Center, P.O. Box 7117 Kampala either via post or hand delivery to
the Law Development Centre Reception. The applicants should attach up-to-date
Curriculum Vitae, Certified copies of academic and other relevant documents and
indicate names and contacts of three (3) referees, two professional and one
character.
candidates should send their applications addressed to The Secretary, Law
Development Center, P.O. Box 7117 Kampala either via post or hand delivery to
the Law Development Centre Reception. The applicants should attach up-to-date
Curriculum Vitae, Certified copies of academic and other relevant documents and
indicate names and contacts of three (3) referees, two professional and one
character.
Deadline: 27th May, 2016 by 5.00pm.
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