Earn over 117m Annually as Financial Analyst at United States Embassy USAID OFM Office

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Job Title:    Financial Analyst 
Organisation: United States USAID Embassy, US Mission
in Uganda
Duty Station: Kampala, Uganda
Vacancy Number: 31/16
Salary Grade: FSN-11 (Ugshs 117,730,581 to 172,487,987 p.a. inclusive of allowances).

About US Embassy:
Welcome to the United States Embassy in
Kampala, Uganda.  The United States has
enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Scott H. DeLisi currently heads
the U.S Mission to Uganda.  The Mission
is composed of several offices and organizations all working under the auspices
of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S
Mission to Uganda are:
·        
United
States Agency for International Development (USAID)
·        
Centers
for Disease Control (CDC)
·        
Peace
Corps

Job Summary: The Financial Analyst (FA) provides a
full range of financial management and advisory services in support of
USAID/Uganda Development Objective (DO) teams. He/she performs reviews of
financial terms and conditions on project agreements, project implementation
orders, GLAAS requisitions, contracts, purchase and delivery orders, and lease
and grant agreements for compliance with applicable rules, regulations, and
procedures relating to accounting and fund controls. The incumbent provides
professional financial guidance to USAID/Uganda Mission management personnel on
a range of issues related to the financial management aspects of proposed
activities; participates as a key member of the technical/DO teams throughout
the Program Cycle in activities such as periodic portfolio and/or project
implementation reviews, procurement planning exercises, etc. In addition, the
FA participates in the performance of various types of audits, financial
reviews, pre-award assessments, control environment and risk assessments, cost
effectiveness assessments, closeout reviews, etc. He/she is responsible for ensuring
compliance with USAID audit requirements for all contracts, grants, and
cooperative agreements; prepares and executes the annual audit management plan.
The FA is responsible for conducting the annual review of the Mission’s
internal control systems as required by the Federal Manager’s Financial
Integrity Act (FMFIA); and participates in the assessment of partner country
public financial management and procurement systems.

Key Duties and Responsibilities:
A.
Financial Analysis and Advisory Services (45%)
1.
The FA
·        
Offers
professional financial advice to USAID/Uganda Mission management personnel on a
range of issues related to the financial management aspects of proposed
activities, such as estimated costs and required budgets; internal controls;
fiduciary risk management and compliance; and other issues.
·        
Actively
contributes to USAID’s decision and policy making process by providing
recommendations and suggestions for improving operational efficiencies,
financial management practices, and the accuracy of financial reporting.
·        
Provides
technical assistance and support to U.S. federal government and USAID rules and
regulations to the technical DO teams, implementing partners, non-governmental
organizations (NGOs) and host government officials.
·        
Prepares
the financial aspects of project design and procurement planning documents,
such as budgets and financial plans for Implementation Letters, Grant
Agreements, and other relevant implementing mechanisms.
·        
Supports
activity managers in development of appropriate payment procedures in
accordance with project implementation requirements.
2. Performs reviews of financial terms
and conditions on project agreements, project implementation orders, GLAAS
requisitions, contracts, purchase and delivery orders, and lease and grant
agreements for compliance with applicable rules, regulations, and procedures
relating to accounting and fund controls. S/he will also monitor the execution
of such documents to ensure compliance with financial plans and report on the
financial status of those instruments to the Controller and other Technical
Office Directors or Team Leaders
3. Participates as a key member of the
technical (Development Objective) teams throughout the Program Cycle in
activities such as periodic portfolio and/or project implementation reviews,
procurement planning exercises and other such activities:
Performs the quarterly project accounting
analyses and supports the Technical Teams in development of accrual estimates.
Identifies and recommends adjusting
entries to the accounts to bring the project/program pipelines into accurate
levels.
Investigates any variances between
projections and actual disbursements or accrued expenditure and provides the
results to Activity Managers.
4. Performs continuous and specific
quarterly 1311 reviews for Mission’s activities to fully support outstanding
Commitments, Obligations, Sub-Commitments and Sub-Obligations to provide
support for the Controller’s 1311 Certification; conducts special analysis of
historical accounting data and recommends management actions or alternatives
which can be taken when the data discloses unfavorable trends, situations,
and/or deviations from budget plans
Audits, Pre-award assessments, Financial
and Compliance Reviews, Internal Control
B.
Assessment (40 %): The
incumbent is responsible for ensuring compliance with USAID audit requirements
for all contracts, grants, and cooperative agreements. She/he prepares and
maintains the Mission’s audit inventory, which includes following-up on the
receipt of audits from contracted audit firms, and also involves tracking the
progress of open recommendations, and developing the annual audit management
plan.
1.
The Financial Analyst:
·        
Establishes
and monitors the non-federal audit program for NGOs based outside the United
States. When required, requests and reviews copies of those audit reports
evaluating any findings that may have an impact on the implementation of the DO
Team activity.
·        
Follows
up on the audit process until the final audit report is accepted and issued by
RIG/Pretoria. This involves working closely with implementing partners,
auditors and RIG/Pretoria to provide required support and guidance. This also
entails drafting the scopes of work and reviewing final reports for each audit.
She/he updates aid recipients on OIG approved eligible audit firms, and
provides new guidance on audit requirements to recipients and the firms that
audit them.
·        
Updates
the Mission on the status of audits and recommendations. She/he notifies all
relevant parties inside and outside the Mission of the initiation and
completion of required audits to ensure proper participation in entrance and
exit conferences.
·        
Serves
as the Mission contact and subject matter expert on technical questions arising
in the course of audits regarding USAID regulations and procedures. This
includes attending entrance, mid-term and exit conferences with all parties
related to audits.
·        
Actively
coordinates correspondence with all stakeholders inside and outside the
Mission, including senior management in the Mission and at Agency Headquarters
in Washington, regarding all aspects of audit procedures from initiation to
closure.
·        
Regularly
reviews audits for adequacy and compliance with requirements as specified in
OMB-Circulars. Ensures that audit recommendations receive appropriate and
timely management decisions from Mission Senior Staff and that the final
actions on audit recommendations are achieved within required timeframes. This
involves working closely with the COR/AORs, Activity Managers, Agreement
Officer and implementing partners to coordinate the formulation,
·        
implementation
and follow-up of management decisions as well as closure of open audit
recommendations.
·        
Will
jointly serve as USAID/Uganda’s Audit Management and Resolution Officer,
responsible for all financial and performance audits, and the preparation and
monitoring of the Mission’s annual audit plan. He/she will be responsible for
preparation and/or review of Mission responses to the Regional Inspector
General’s audit report recommendations, and for closing out audit
recommendations with USAID/Washington’s Chief Financial Officer; and will
liaise with Inspector General’s office, and advise the Controller and the
Mission Director on the status of audits.
2. Participates in the performance of
various types of audits, financial reviews, pre-award assessments, and
compliance reviews. These include control environment and risk assessments,
cost effectiveness assessments, disbursement reviews, indirect cost rate
reviews, pre-closeout and closeout reviews on USAID-funded organizations to
determine the levels of accountability and adequacy of control environments
within those entities. Oversees the OFM Annual Financial Review Plan for the DO
Teams and actively leads/participates in the performance of financial reviews,
internal control assessments and financial management trainings for
implementing partners. Incumbent also will establish and implement annual plans
for performing financial management reviews of the Mission’s implementing
partners in Uganda; review the performance of implementing partners/agencies;
prepare site visit reports to detail findings and recommendations; and track
and follow up on implementation of recommendations. When a review or an
assessment is outsourced, She/he will be the Contracting Officer’s
Representative (COR) for this award.
3. Serves as the coordinator for all
Mission Control Review Committee (MCRC) related issues and findings by tracking
and monitoring actions required to strengthen internal controls in the Mission.
He/she is responsible for conducting the annual review of the Mission’s
internal control systems as required by the Federal Manager’s Financial
Integrity Act (FMFIA); guides and advises Mission staff on their
responsibilities for maintaining effective internal control, operating systems
and procedures; proposes recommended courses of action to correct management
deficiencies and reported material control weaknesses, and takes responsibility
for tracking the Mission’s progress in addressing progress made to remedy deficiencies/weaknesses.
C.
Public Financial Management and Capacity Building (10%):
·        
Actively
participates in (a) rapid appraisals of host country systems; (b) assessments
on public financial management and procurement systems; (c) host country
contracting and/or financial management capability assessments as a
precondition to award approvals and contracting capability certifications; (d)
Host country and donor discussions on public financial management, procurement
and other related forums.
·        
Advises
Mission management on the reliability of host country systems, and the
effectiveness of the underlying internal control; advise Mission management on
weaknesses and possible recommendations. He/she identifies or coordinates the
capacity building needs endorsed and/or determined from assessments conducted
on the Host Government Agencies, both at the National and Local Levels,
develops an Action Plan or a SOW to address those, and oversees implementation.
·        
In
conjunction with assessments conducted, participates in the conduct of relevant
FM training and technical assistance to the Host Country entity, aimed at
strengthening internal controls and management systems; and at building the
capacity of NGOs and Host Country Government Implementing Agencies.
D.
Other Duties (5%):
Performs other duties as assigned.

Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection
criterion detailed below with specific and comprehensive information supporting
each item.
·        
The
USAID US Embassy Financial Analyst should hold a bachelor’s degree in
Accounting, Finance or Business Administration is required. In addition, a
professional certification, (e.g. CPA or ACCA) OR a master’s degree in
Accounting, Finance, Business Administration or related field is required.
·        
A
minimum of five (5) years of progressively responsible experience in
professional financial analysis, accounting or auditing; preferably with an
international organization or accounting firm, are required.
·        
Familiarization
and on-the-job training on US Government accounting, USAID Financial
Management, USAID Phoenix Accounting System and other USAID systems. A
specific, tailored, recurring annual training plan including formal training
and continuing education will be developed for the employee.
·        
Working
knowledge and understanding of generally accepted accounting principles (GAAP)
and generally accepted auditing standards (GAAS); principles and accepted
practices of Ugandan governmental and business institutions with regards to
finance, accounting, budgeting and reporting; as well as governmental and
not-for-profit accounting, budgeting and reporting are required.
·        
In-depth
professional-level knowledge of development principles, concepts and practices,
especially as they relate to performing audits of development programs and
projects are highly desirable.
·        
A
thorough knowledge of USAID activity design, development, implementation and
evaluation processes is essential. Knowledge of Public Financial Management
systems, Committee of Sponsoring Organizations Internal Control Framework,
International auditing standards and related areas is highly desirable.
·        
Excellent
skills and abilities in performing audits (financial and programmatic),
internal control assessments, financial reviews, compliance reviews, etc. are
required.
·        
Possess
the ability to perform sophisticated analysis of management controls and
capabilities of partner/beneficiary organizations is required.
·        
Ability
to evaluate financial aspects of activities and programs, institutional
capacities and capabilities is required.
·        
Ability
to present results and recommendations to a broad audience, both orally and in
writing, is also required.
·        
Possess
excellent interpersonal skills are required, as incumbent will frequently be
working with the officials and staff of the Host government, Contractors,
Grantees, and others who may be unfamiliar with USAID’s programming and
budgeting process.
·        
The
incumbent must have solid verbal communication skills to be able to explain and
interpret GOU attitudes, priorities and concerns to USAID officials, and to
negotiate financial management and audit issues with appropriate GOU
organizations and/or USAID implementing partners, technical advisors,
counterparts, and peers.
·        
Excellent
writing skills are required in order to prepare regular audit reports to the
Regional Inspector General of USAID.
·        
Possess
the ability to work effectively in a Team environment, and to achieve consensus
on policy, program/project, and administrative matters is required.
·        
Strong
IT skills are required to be able to effectively understand and process the
systems and data that form the heart of the task performed in this position.
·        
Level
IV (fluent) English language proficiency in speaking, reading and writing is
required.

How to Apply:
All
those interested in working with the US mission in Kampala should send their
applications and strictly adhere to the following:
  • Download a completed and signed Universal
    Application for Employment as a Locally Employed Staff, Download
    it Here    .
  • Application letter clearly specifying the
    position for which you are applying;
  •  A
    Curriculum Vitae/Resume;
  •  Copies
    of Academic Transcripts;
  • Names, contact numbers, and addresses of
    three (3) professional references.
Submit
Application To:
Human
Resources Office
By
email at KampalaHR@state.gov
NB: Your application will be reviewed if you have
fulfilled all the requirements including submission of standard file types such
as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a single attachment (No
Zipped files, Links or Multiple Attachments) and should not exceed 10MB. Please
clearly indicate the position number and title you are applying for on the
DS-174 form.
Deadline: 1st May 2016
The
US Mission in Kampala provides equal opportunity and fair and equitable
treatment in employment to all people without regard to race, color religion,
sex, national origin, age, disability, political affiliation, marital status,
or sexual orientation.  The Department of
State also strives to achieve equal employment opportunity in all personnel
operations through continuing diversity enhancement programs.

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