Job Title: Operations and Security Manager
Organisation: International School of Uganda (ISU)
Duty Station: Kampala, Uganda
Reports to: Head of School
About US:
The
International School of Uganda (ISU) is dedicated to: “providing world-class,
holistic education in a multi-cultural setting, inspiring and equipping
students to be life-long learners, to reach their full potential and to be
responsible global citizens active in shaping the future. ISU is a non-profit,
co-educational day school, established in 1967, offering an international
education program for students 3 to 19 years old. Enrollment is approximately
540 students representing over 60 different nations, creating a culturally
dynamic and synergistic student body with many languages and customs.
International School of Uganda (ISU) is dedicated to: “providing world-class,
holistic education in a multi-cultural setting, inspiring and equipping
students to be life-long learners, to reach their full potential and to be
responsible global citizens active in shaping the future. ISU is a non-profit,
co-educational day school, established in 1967, offering an international
education program for students 3 to 19 years old. Enrollment is approximately
540 students representing over 60 different nations, creating a culturally
dynamic and synergistic student body with many languages and customs.
Job Summary: The Operations and Security Manager will be responsible
for managing the facility, transport and security related services that support
the educational programs of the school. The incumbent will be responsible for maintenance
of campus facilities and overseas hire faculty housing, overseeing the set-up
of school functions, cleaning and grounds maintenance, transportation services,
security, supervision of operations staff, and management of projects within
budget guidelines.
for managing the facility, transport and security related services that support
the educational programs of the school. The incumbent will be responsible for maintenance
of campus facilities and overseas hire faculty housing, overseeing the set-up
of school functions, cleaning and grounds maintenance, transportation services,
security, supervision of operations staff, and management of projects within
budget guidelines.
Key Duties and Responsibilities:
1. Managing People:
- Mentor and manage the team of coordinators,
include job description review, goal-setting and appraisal - Coordinate training in facility maintenance
and safety methods, procedures, and techniques - Plan, prioritize, assign, supervise, review,
and participate in the work of staff responsible for facility maintenance - Build, strengthen and maintain respectful and
good working relationships with all staff. - Take a leading role in establishing and
promoting a culture of responsiveness and customer service among
maintenance staff
2. Managing Resources:
- Actively participate in the preparation and
administration of the facility maintenance budget - Organize/Assist in the preparation of various
tenders, contracts and requests for proposals related to facilities
maintenance - Establish schedules and methods for providing
facility maintenance services - Manage all operational and maintenance
aspects of campus facilities, transport and housing for overseas hire
teachers - Ensure that the daily transport service
provided for students and staff is effective and efficient and that school
vehicles are properly maintained - Keenly monitor fuel consumption and ensure
that accurate and up to date stock records are maintained of fuel, oil and
vehicle parts - Develop and organize preventative, proactive
maintenance and safety inspection programmes for all facilities maintenance
equipment. - Establish, monitor and manage the Help Desk
request system and establish achievable service response time - Regularly monitor and control facilities
maintenance supplies & equipment and order supplies and tools as necessary - Regularly review, update and oversee Security
and Emergency procedures and plan and implement regular drills. - Work closely with the US Embassy Regional
Security Office (RSO) and Ugandan Police to ensure security for students,
staff and all visitors to ISU - Supervise contracted Security Staff –
negotiate contract, etc - Supervise Catering Contractor – negotiate
contract and oversee to ensure healthy balance daily menu and food
prepared in accordance with highest possible hygiene standards - Render support in the set-up and facilitation
of school functions and special events - Support the Head of School in developing
plans for campus development - Act as on-site project manager for smaller
construction projects, monitoring materials, timelines, quality of work
and safety standards - Work closely with any external project
manager appointed for larger construction
3. Communication:
- Will be proactive and take initiative in
leading the operational aspects of the school. - Communicate facility maintenance resource
needs proactively to the Head of School and Business Manager. - Build a good working relationship with the US
embassy’s Regional Security Officer (RSO), the Ugandan Police Force and
the school’s outsourced security provider. - Provide information to the School community
on facilities maintenance matters and investigate and / recommend
corrective action as necessary to resolve complaints - Support the Construction Project Manager in
coordinating facilities maintenance requirements for School construction
projects - Prepare and submit monthly facility
maintenance related reports to the EMT and Head of School. - Work in liaison with the EMT to ensure the
smooth running of all operations of the school to support the educational
programmes
4. Maintaining Safety of
Facilities and Equipment:
Facilities and Equipment:
- Ensure that site Health & Safety
committees are convened and operate effectively - Ensure that urgent repairs and maintenance
issues are resolved promptly and effectively - Ensure that appropriate legal and school
regulations regarding health and safety are adhered to by the Facilities
and Maintenance teams - Ensure that highest possible levels of health
and safety standards are consistently applied through documented
procedures & training of appropriate individuals - Establish and implement procedures to ensure
that buildings, grounds and vehicles are maintained to high level of
cleanliness throughout
Qualifications, Skills and Experience:
- The applicant should hold an Undergraduate
degree in a related field - Previous experience working in a school
setting - Experience working in a multicultural setting
- Experience and/or understanding of
educational programs - Previous experience and/or understanding of
teaching methods and practices - Demonstrated success in a complex
facility-management position - Previous exposure and experience with
contract negotiations and project management - Excellent written and spoken communication
skills - Significant experience in supervising and
training others - Proven ability to work independently and act
ethically - Strong work ethic, based on proactive
planning and personal responsibility - Systems thinker
- Good team player
- Ability to understand and speak Luganda
How to Apply:
All
suitably qualified and interested candidates should send their application
letters and updated CVs with copies of academic transcripts /documents and
contact details of three referees to Laura Kisakye, Business Office Assistant on
E-mail [email protected] or
hand deliver your application documents to the International School of Uganda, Plot
272/3, Lubowa.
suitably qualified and interested candidates should send their application
letters and updated CVs with copies of academic transcripts /documents and
contact details of three referees to Laura Kisakye, Business Office Assistant on
E-mail [email protected] or
hand deliver your application documents to the International School of Uganda, Plot
272/3, Lubowa.
Deadline: 6th May 2016 by 5:00PM
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