Office Coordinator Non-profit Jobs – Sawa World

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Job Title:   Office Coordinator
Organization: Sawa World
Duty Station: Kampala, Uganda
About US:
Sawa
World is an international non-profit organization NGO that uses an innovative
approach to ending extreme poverty by providing large-scale access to local
solutions that are created by people living in extreme poverty. Sawa World uses
an innovative approach to self-empower 1.2 billion people out of extreme
poverty with their own solutions. We provide large-scale access to local
solutions that are created by the very people living in extreme poverty.
Key Duties and Responsibilities:  
1. Administrative Duties:
The Office Coordinator will manage the general logistics and management
of the Sawa World office in Kampala including;
  • Ensure security of office
  • Purchase office supplies with approved
    budgets. This includes checking the needs for the printing of
    new marketing materials
  • Purchase monthly phone and internet credit
  • Answer and return phone calls
  • Manage and maintain a merchandise tracking
    system.
  • Ensure tidiness of office
  • Support with the management of weekly and
    monthly goals and deadlines including monthly surveys, work plans, impact
    tracking time sheets, transportation sheets.
  • Organize agendas and take minutes of monthly
    and quarterly meetings
  • Submission of monthly time sheets to
    Administrative Director in Canada
  • Regularly check and confirm bi-weekly equipment
    checks of Film Coordinator
  • Approve monthly data management of video,
    photo and document files on the hard drives
  • Carry out research on taxation and employee
    deductions etc.
  • Hosting partners and visitors from Uganda and
    abroad
  • Provide team building exercises and encourage
    a fun working environment on a daily basis.
  • Assist with organizing and hosting other Sawa
    World related events including the annual Sawa World Day
  • Support the Operational Director (Uganda)
    with any conflicts that may arise and communicate these to the Sawa World
    Canada if needed
  • Work closely with Operational Director Uganda
    and support other tasks when required
2. Accounting Management:
  • Carry out basic accounting tasks and maintain
    a petty cash on a daily basis. This include filing receipts in cabinet and
    Drop box
  • Confirm the balance in petty cash weekly and
    monthly.
  • Create monthly accounting receipt packages
    accordingly to the procedures
  • Communicate regularly Accounting Team in
    Canada
  • Conduct other basic accounting procedures as
    directed by the Operational Director Uganda and Accounting Team Canada.
3. Procedure Management:
  • Manage the Procedures Binder. This includes
    daily, weekly and monthly reminders, reviews and implementation of the
    procedures.
  • Update procedure when needed and advice on
    improved ways to execute the procedures
  • The incumbent will develop new procedures and
    SOP’s and train team members on the implementation.
4. Other Duties:
  • Communicate with the Program Director on a
    daily basis to provide an update on duty activities and ask for needed
    support or advice. This may also include Skype meetings with the Office
    Manager in Canada.
  • Suggest new ideas and earning’s with
    Operational Director in Uganda and Canada on an ongoing basis;
  • Post on Facebook at least on a weekly basis
    on Sawa World experiences; and
  • Submit monthly reporting requirement to the
    Program Director in Uganda and Canada (Submit reporting requirement (1)
    summary of weekly work plans (2) monthly stipend confirmation sheet (3)
    scanned copies of a receipts (4) time sheets (5) Transportation sheets (6)
    Monthly agendas and (7) Monthly Budget.
Qualifications, Skills and Experience: The ideal candidate
for the Office Coordinator vacancy should hold ideal qualifications and experience
to perform the aforementioned duties and responsibilities.   
How to Apply:  
All
suitably qualified and interested candidates should send a cover letter and an
updated CV to hr@sawaworld.org
Deadline: 1st June, 2016

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