Job Title: Administrative Officer
Organisation: STIR Education
Duty Station: Kampala, Uganda
Reports to: Finance
Officer
Officer
About US:
STIR Education
is an International NGO currently working in Uganda and India, creating a
movement of Teacher Changemakers and driving improvements in children’s
learning. STIR see’s teachers as the solution; and is building a teacher-led
movement to improve children’s learning from within the system itself; by
creating local collaborative networks of teachers who develop professional
practices and skills to improve learning. STIR is currently focused on India
and Uganda where in just three years, it has reached over 14,000 teachers, who
are impacting learning for 450,000 children.
is an International NGO currently working in Uganda and India, creating a
movement of Teacher Changemakers and driving improvements in children’s
learning. STIR see’s teachers as the solution; and is building a teacher-led
movement to improve children’s learning from within the system itself; by
creating local collaborative networks of teachers who develop professional
practices and skills to improve learning. STIR is currently focused on India
and Uganda where in just three years, it has reached over 14,000 teachers, who
are impacting learning for 450,000 children.
Job Summary: The Administrative
Officer will be based in the Kampala office of STIR Uganda. The role will
support in the administrative duties of running the office in Uganda, and
provide administrative support to all programmes teams.
Officer will be based in the Kampala office of STIR Uganda. The role will
support in the administrative duties of running the office in Uganda, and
provide administrative support to all programmes teams.
Key Duties and Responsibilities:
·
The incumbent will be assisting the Uganda Finance
and Administration team, and other Programmes Teams, in day to day office
function and other organisation work
The incumbent will be assisting the Uganda Finance
and Administration team, and other Programmes Teams, in day to day office
function and other organisation work
·
The job holder will also manage front office
including telephone calls, attendance & leave records of staff
The job holder will also manage front office
including telephone calls, attendance & leave records of staff
·
Develop and maintain effective filing system of
office records (Courier register, Asset register, Attendance register, Staff
Movement register, Visitors register etc)
Develop and maintain effective filing system of
office records (Courier register, Asset register, Attendance register, Staff
Movement register, Visitors register etc)
·
Providing support in Domestic/International
Logistics & travel arrangements to be made as per requirements
Providing support in Domestic/International
Logistics & travel arrangements to be made as per requirements
·
Managing the maintenance of all office equipment and
liaising with external agencies for AMCs of office assets, if any
Managing the maintenance of all office equipment and
liaising with external agencies for AMCs of office assets, if any
·
Offering support in organising meetings, workshops
and other events
Offering support in organising meetings, workshops
and other events
·
Ensuring that necessary documentation/records
maintained by admin department are complete
Ensuring that necessary documentation/records
maintained by admin department are complete
·
Support the team in scanning the documents, and
records of all financial transactions
Support the team in scanning the documents, and
records of all financial transactions
·
The incumbent will coordinate and support the Uganda
team members in timely submission of their claims
The incumbent will coordinate and support the Uganda
team members in timely submission of their claims
·
Offer support during internal/external audit
functions
Offer support during internal/external audit
functions
·
Perform any other work as may be assigned by the
Line Manager from time to time.
Perform any other work as may be assigned by the
Line Manager from time to time.
Qualifications, Skills and
Experience:
Experience:
·
The Administration Officer should preferably hold a Diploma/certificate
in Office Management, Secretarial training etc., will be an added advantage –
but is not a requirement
The Administration Officer should preferably hold a Diploma/certificate
in Office Management, Secretarial training etc., will be an added advantage –
but is not a requirement
·
Possess excellent interpersonal and communicational
skills
Possess excellent interpersonal and communicational
skills
·
Excellent command for both written and verbal English
and Luganda
Excellent command for both written and verbal English
and Luganda
·
Computer literacy i.e. proficiency in MS Office,
especially Excel and Word
Computer literacy i.e. proficiency in MS Office,
especially Excel and Word
·
Excellent organising and coordination skills
Excellent organising and coordination skills
·
Possess high degree of efficiency and willingness to
work under pressure
Possess high degree of efficiency and willingness to
work under pressure
·
Energy and dynamism to work in a fast-paced, high
impact work environment
Energy and dynamism to work in a fast-paced, high
impact work environment
·
Willingness to take ownership of tasks, and work
under strong sense of personal initiative
Willingness to take ownership of tasks, and work
under strong sense of personal initiative
·
Willingness to travel
Willingness to travel
How to Apply:
All suitably
qualified and interested candidates send a copy of your CV (no longer than 2
pages) and a cover letter (no longer than one page) explaining why you would
like to work at STIR Education under the email subject line of
“Administrative Officer Uganda” to: eakers@stireducation.org
qualified and interested candidates send a copy of your CV (no longer than 2
pages) and a cover letter (no longer than one page) explaining why you would
like to work at STIR Education under the email subject line of
“Administrative Officer Uganda” to: eakers@stireducation.org
Deadline: 22nd April, 2016
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