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• Using the guidelines in Caritas Kotido
  Diocese operations Manual; procure, obtain quotations and carry out all
  logistics related tasks as instructed by the responsible officer of
  Caritas Kotido Diocese;
• In charge of updating
  the procurement table for Caritas Kotido Diocese and Submission to Finance
  and Administration Manager on a monthly basis.
• Update the request for payment tracking sheet
  and share with the finance and administration Manager on a weekly basis.

• Ensure that all repairs, service &
  maintenance performed on vehicles/equipment/ machinery are in accordance
  to the required standards established to achieve maximum reliability with
  minimum downtime and at best value for money;
• Ensure that all repairs and servicing
  performed on all vehicles and equipment is recorded on job cards and that
  vehicle histories are maintained. Keep and maintain all maintenance reports
  and submit them on monthly basis to Finance and Administration Manager.
• Keenly monitor
  fuel consumption for vehicle fleet/ motorcycles / generators through
  ensuring weekly calculations of fuel consumption and providing the report
  to the Finance and Administration Manager;
• Prepare fuel consumption and maintenance
  reports for vehicle, motorcycles and generators for Caritas Kotido Diocese
  and share this with Finance and Administration Manager on monthly basis;
• Maintain a clear overview of Caritas Kotido
  Diocese vehicles both in the Field and main office on regular update as
  and when needed.
• Ensure that insurance policies for vehicles
  are renewed on a timely basis;
• Supervise and build capacity with drivers.
  Ensure vehicle log sheets are completed according to guidelines on weekly
  basis and submitted to Finance and Administration Manager on monthly
  basis;
• Systematically coordinate the movement plans
  in both the Field and main offices.

• Update inventory list in both Field and main
  offices on a monthly basis and submit to the Finance and Administration
  Manager;
• Ensure all assets in both the Field and main
  Office are properly tagged as soon as assets are procured;
• Bi-annually conduct physical asset
  verification to confirm the condition of assets in both the Field and main
  Offices;
• Ensure assets transfer forms are properly
  completed during movement of goods from one field office to another.
  Further, ensure that proper stocks records are kept and updated regularly.

• Ensure that Caritas Kotido Diocese safety in
  the office is observed, visitors check at the gate, fire extinguishers and
  smoke detectors are up to date;
• Supervise and build capacity of the guards.

• The ideal candidate
  for the Caritas Kotido Logistics Assistant vacancy should hold a Diploma
  in Procurement and Logistics Management, supply or the equivalent professional
  qualification from a recognized institution.
• One to two years
  procurement and logistics experience in a busy organization, preferably in
  an NGO setting. Must demonstrate professional experience in legal,
  administrative and operational aspects of Procurement and Logistics.
• Proven experience working with donor funded
  projects/ programmes e.g. EU, DFID, and UN among other donors.
• Previous exposure
  and experience in financial management of tendering processes and
  audits.
• Excellent communication
  and writing skills in English.
• A pro-active person who is able to work
  independently and at the same time a good team player.
• Excellent interpersonal skills and ability to
  work independently with minimum supervision.
• Computer literacy skills i.e. proficiency in
  MS word, excel
• Good knowledge of Christianity and the social
  doctrines of the church

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