The Ugandan Jobline

• Ensure petty cash transactions are correctly
  checked, process cash & cheque payments and ensuring disbursement,
  replenishments and maintenance of related records.
• Update and maintain financial records and
  monitoring systems to record and reconcile expenditures, balances,
  payments, statements and other data for day-to-day transactions and
  reports, vouchers etc and reconciling data for recurring or special
  reports.
• Ensure correct selection and entry of data
  from a variety of documents/sources, verifying accuracy by checking
  sources, making required calculations and assuring inclusion of all
  relevant data.
• Prepare regular and recurring reports as
  scheduled and special reports, as required for budget preparation, audits
  or other reasons as required.
• Guide and assist staff including consultants
  on all aspects of entitlements, allowances, salary advances, travel claims
  and other financial matters, and calculate and process payments due for
  claims and services.
• Initiate correspondences to verify data,
  answers queries and obtains additional information on accounts and
  financial transactions, as required.
• Ensure active liaison with local banks to
  obtain day-to-day information on exchange and interest rates, changes in
  procedures and regulations, and any other matters pertaining to
  maintenance of office bank accounts.
• Carrying out all bank correspondences
  including withdrawals, updating Bank Mandates and Letters of advice,
  preparation of Journals relating to imprest, advanced & payments made
  and receiving and banking all receipts in favor of AFOD.
• Work closely with suppliers for invoice
  payments (in time) and having all stalled cheques written back and record
  properly kept.
• Prepare cost estimates, advances schedule,
  and participates in budget analysis and projects, as required.

• Mobilization of office supplies and managing
  day-to-day office operations.
• In charge of processing visa, work permit for
  expatriate staff (when necessary)
• Conducting travel booking
• Managing staff contract files
• Work closely with Labour office for relevant
  policies and staff recruitment issues etc
• Perform any other duties as assigned by the
  supervisor.

• The ideal candidate for the Finance and
  Administrative Assistant job opportunity should hold a University degree
  Finance or Accounts, B. Com, Business accounting, Business Administration
  ACCA is and added advantage.
• A minimum of two years of proven programmatic
  financial experience
• Previous experience in both emergency and
  development financial management
• Prior experience of working in integrated
  programmes with multiple donors.
• Previous exposure and experience in managing
  budgets from different donors.
• Excellent interpersonal and communication
  skills
• Excellent analytical and planning skills;
• Willingness to travel to field sites.
• Language: Fluent in English and other common
  local languages an added advantage. Previous experience in Non-governmental
  organization or the private sector is a plus.

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