Finance Officer NGO Job Vacancies – Mercy Corps

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Job Title:  Finance Officer
Organisation: Mercy
Corps
Duty Station:  Uganda
Reports to: Senior Finance Officer

About Mercy
Corps: 
Mercy Corps is an
International NGO that exists to alleviate poverty and oppression by helping
people build secure, productive and just communities. Mercy Corps has been
fully registered in Uganda as an operational NGO. Currently Mercy Corps has an
office in Kampala and is implementing Food Security programs which comprises of
Water and Sanitation, Livelihood and Agriculture and Conflict Mitigation
Management Program in North and North Eastern Uganda.

Job Summary: The Mercy Corps
Field Finance officer will be responsible for the assigned field office
finances, compliance, budget monitoring, reporting, resources management,
coordination with others, etc. He/she is also responsible for updating and
tracking all assets and finance files.

Key Duties and
Responsibilities: 
  • Follow all Mercy Corps policies,
    procedures, grant compliance and documentation requirements.
  • Implement and Make sure all Mercy Corps
    FFM, procurement, assets mgt, HR policies and procedures are implemented.
  • Implement and Make sure all respective
    donors and local Gov’t rules and regulations are respected.
  • Make sure that there is compliance with
    GAAPs, Ugandan and US law and standard accounting practice.
  • Responsible for monitoring costs as per
    the available grant and budget details and monthly budgets vs actual
    reports.
  • Provide on-going orientation, training and
    support to all Mercy Corps program and finance staff on Mercy Corps and
    respective donor’s rules and regulations.
  • Review and track all grants/budget
    purchases and contracts and other commitments for the office.
  • Provide financial review for all advances,
    purchase requests, quotation analysis, purchase orders, expense report,
    payment requests and others within his/her limit.
  • Code all expenditures following the
    standard chart of accounts, coded budget and record to the accounting
    software or recording system and send to main office for review and
    posting every week.
  • Match invoices with GRN and other required
    documents.
  • Prepare weekly and monthly cash
    requirement for the office, send to main office and make sure sufficient
    cash is available for the office.
  • Manage cash and bank payments, record them
    and reconcile with bank statements and cash counts.
  • Make surprise, weekly and monthly cash
    counts and document them as per the current MC policy.
  • Reconcile bank balances with bank
    statement, all advances and send to main office with month end
    transactions and report.
  • Make sure all field level income taxes,
    withholding taxes, VAT and other taxes are withheld and paid accordingly.
  • Collect all staff timesheets, review them,
    prepare summary and send them to main office every month.
  • Actively participate in preparation of
    operating and grant budgets.
  • Make frequent site visits and work with
    the program team for physical check and to ensure payments are being made
    accordingly and procurements are properly made whenever necessary.
  • Maintain all donor files and ensure they
    are well labeled, fully updated with all contracts, submitted reports,
    governing clauses and all other relevant documents.
  • Be adaptable and flexible to take new
    tasks and new assignments as requested from time to time.
  • Assist other finance functions and offices
    when ever need arises.
  • Perform any other tasks to be assigned by
    the supervisor.

Qualifications, Skills and
Experience: 
  • The candidate should possess a Bachelor’s
    degree or its equivalent in accounting or finance is required
  • Four or more years’ experience in grants
    and financial management and accounting.
  • Detailed knowledge and understanding of
    donor rules and regulations is required.
  • Three or more years’ international NGO/PVO
    experience is preferred.
  • Strong accounting skills and experience,
    including management of the general ledger, journal entries, payroll,
    payables and balance sheet.
  • Demonstrated experience and skill with
    financial reports preparation and presentation and proven ability to
    translate technical financial data into informative reports
  • Advanced computer skills in MS Office
    programs, particularly Excel and accounting software experience.
  • Prior management experience and strong
    organizational skills preferred.
  • Excellent oral and written English skills

How to Apply:
All suitably qualified and interested candidates should send
their applications including a cover letter clearly stating your salary
requirements, CV (with 3 referees), and copies of academic
qualifications/certificates to the  Human
Resource Manager, Kampala Head Office in Nsambya Estate Road, Kampala Head
Office in Nsambya on Plot 1102 Nsambya Estate Road. Kampala, Uganda. E-mailed
applications with cover letter to: mcjobs@ug.mercycorps.org will
also be accepted. 

NB: Only short-listed candidates will be
contacted by Mercy Corps. Female Candidates are encouraged to apply.

Deadline: 26th April, 2016

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