The Ugandan Jobline

• Examine financial documents such as payroll,
  vouchers, invoices, delivery notes, purchase orders and other documents to
  ensure the completeness, accuracy, and validity of financial data before
  payments are made
• Keenly monitor disbursement of funds from the
  project bank account(s) to ensure compliance with donor and donor and
  Jhpiego’s financial policies and procedures.
• Manage day-to-day cash needs, travel
  requests, payments, procurement, contracts, grants and processing
  invoices, operation systems, policies and procedures, consultant, and
  travel and logistics.
• Regularly review sample of expense reports
  and other project expenses on a regular basis to ensure adequate support
  documentation, allowability, allocability and reasonability.
• Keenly review petty cash register and carry
  out periodic surprise cash counts
• Regularly review of QuickBooks monthly
  financial reports,, conduct bank reconciliation and perform monthly
  closing processes and perform monthly closing processes
• Prepare and submit financial reports to
  donors like USAID, UNFPA among others as required.
• Support program managers to develop annual
  operational budgets and review for accuracy, reasonability, completeness
  and donor compliance.
• Develop proposal budgets for review by the
  Country Director in accordance with donor requirements.
• The Finance and Administration Manager will monitor
  program expenses by ensuring timely preparation of expenditure reports,
  accruals and projections and burn rates on a monthly basis.
• Review existing internal control systems to
  ensure financial integrity at all times; identify weaknesses and recommend
  corrective actions as per the GAAPs and Jhpiego’s financial procedures.
• Provide supervision, guidance and mentorship
  of staff and ensure team spirit within the finance and administrative
  teams. Also work with other program units departments to ensure optimum
  support and linkages. Train and mentor the finance and administrative
  staff as needed.
• Work in liaison with senior management of the
  country office to ensure optimal support and guide on financial and
  administrative matters as required.  
  

• Office Management: Provide oversight on office
  management policies, procedures, processes and systems to ensure optimal
  support in the Uganda office. Provide regular feedback and resolution of
  office management issues.
• Information Technology: Supervise the IT Officer to ensure
  IT requirements are met for both staff and program needs.
• Safety and Security: Work with the Safety and Security
  Officers to ensure regular updates and training are provided to staff,
  telephone tree and emergency contact information is available and overall
  preparedness for the Uganda office.
• Travel and Transport Systems:
  Ensure proper utilization of vehicle fleet, fair allocation of transport
  and tracking of vehicle use

• The ideal candidate should preferably hold a
  Masters’ degree in Accounting, Finance or Business Administration.
  Possession of a Master’s in Business Administration is preferred
• Professional accounting qualification i.e. CPA
  (U) or equivalent
• At least five to seven years of relevant
  experience in finance or accounting at supervisory/management/management
  level.
• At least four years practical experience in
  QuickBooks accounting package
• Previous supervisory experience in office
  administration.
• Additional years of relevant work experience
  may be substituted for educational requirement
• Familiarity with USAID, UN and UN regulations
  is required.
• Previous experience with nonprofit organization
  required.
• Excellent financial and computer skills –
  working knowledge of QuickBooks accounting
• Software, database applications, word
  processing and Excel.
• Demonstrated budgeting, budget monitoring and
  financial reporting skills

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