The Ugandan Jobline

• Overall management of the Estates and
  Maintenance Section to ensure the team delivers a high quality service
  according to the agreed service level agreement by tracking and monitoring
  key performance indicators   in line
  with the FCO policies on Estate Management.
• The incumbent supervises and completes
  performance appraisals for staff; and support staff learning and
  development to develop capacity within the team. Ensure staff complete all
  mandatory training including Health and Safety.
• Develop and implement an Estates and Assets
  Management Plan for Kampala that highlights key priorities for maintenance,
  refurbishment and development.
• The incumbent will ensure the compliance with
  all FCO Estates and Assets rules and  
  regulations. Work closely with the regional Technical Works Officer
  (TWO) to ensure all recommendations from the Mini Building Risk Health
  Assessment (MBRHA) are completed for Kampala.

• Manage owned properties in accordance with FCO
  Estates guidance to ensure a safe, secure and well maintained environment.
• The incumbent will identify suitable housing
  for new UK Based staff. Carry out mandatory checks on new properties using
  the FCO guidance and   working
  closely with the Security Team to implement recommendations.
• Make recommendations to the Post Housing Committee
  on housing for UK based staff and temporary staff; and implement agreed
  decisions.
• Work closely with lawyers to prepare lease
  agreements to ensure BHC contractual obligations are met. Implement the
  renewal of lease agreements and payment of rents for all rented
  properties.
• Regularly review and oversee the
  implementation of Estates Policies and procedures for Environment
  Management, Health and Safety, Estates Management and Maintenance, Estate
  Inventory Management, and Asset Management and Disposal.
• Review and approve work plans for maintenance
  projects.
• Carry  
  out the Annual Property Inspection (API) for all residences to
  ensure the properties are maintained to the required standard and
  compliant with the MBRHA

• Ensure the BHC Residential Estate and Offices
  meet all Health and Safety requirements in line with guidance from the centre
  including: Compliance with Fire Alarm standards, Gas Installation compliancy,
  Electrical Installations compliancy, Provision of Safe Drinking Water,
  Asbestos Management.
• Arrange a Post Health and Safety committee
  meeting every 6 months. Provide the High Commissioner with papers and
  agenda details as requested. Act as secretary for the Post Health and
  Safety committee.
• Serve as Fire Safety Officer including
  updating Fire management policies and acting as the Fire Assembly Point
  Officer.

• Oversee the procurement of goods and
  services   and management of service
  contracts for BHC office & residential   properties for maintenance of
  Electrical, Furnishing, Painting, A/C, Fire Equipment, Pest Control, &
  Sanitary Equipment to ensure value for money   and adherence to agreed TORs. Work
  closely with the technical team to draft  
  TORs with specific deliverables for maintenance contracts.
• The jobholder will also forecast and monitor
  running costs related to Estates and Maintenance including office
  services, and residential accommodation. Continuously explore areas for
  efficiencies and savings.
• Certify and approve payments related to Estates
  and Assets Management.
• Check and approve the Maintenance Imprest.
• Manage the  
  Official GPC card to procure goods and services for Estates and
  Maintenance,   and maintain records
  and supporting documents for audit purposes.

• Ensure the Green Team recommendations are
  implemented in line with the FCO policies on cost savings.
• Ensure that utilities are monitored monthly
  and costs driven down.

• Ensure the 
  BHC Estates inventories for office & residential equipment are
  kept up to   date at all times in
  Pyramid.
• Manage disposal of official equipment
  following BHC guidance.
• Conduct quarterly spot checks on the   furniture store.

• The ideal candidate for the British High
  Commission (BHC) Estates Manager job opportunity should have significant experience
  and knowledge of Estates and facilities Management
• Budgeting and Contract Management knowledge
  and skills
• Previous exposure and experience in leading
  and managing a team and working
  across cultures
• Excellent organisational skills
• Ability to work under pressure and prioritise
• Familarity with Facilities Management and
  Financial Management systems is desired
• Knowledge of Fire Safety Standards will be an
  added advantage
• Knowledge of Health & Safety guidelines
  will be an added advantage
• Knowledge and familarity with UK building,
  health and safety standards and UK suppliers as it relates to furnishings
  and fittings of Estates is desired
• Personal Competencies: Collaborating and Partnering,
  Building Capability for All, Delivering Value for Money, Managing a
  Quality Service

Related Jobs