The Ugandan Jobline

• The incumbent will control the company’s
  shared resources (meeting rooms, laptops, LCD projectors, flash disks
  etc.) and ensure that they are adequately allocated among employees.
• In charge of the control of the company
  stationery supplies.

• Ensuring that all company cars are well
  maintained and serviced in due time.
• Take all travel requests, assign cars and
  monitor vehicle usage to curb any misuse.
• In charge of monitoring vehicle fueling
  procedures and establishing that the necessary logs are entered correctly
  and regularly.
• Ensure that all road licenses and insurance
  policies for the vehicles are renewed on time.
• Mentor and supervise the Rider and Driver.

• Ensure that all company property is insured,
  renewals are done on time and that all insurance claims are followed up
  and paid.
• Send monthly updates of the company insurance
  register whilst ensuring that any new asset is registered and the
  information is duly forwarded to the insurance broker.

• Sustaining a clean, safe and secure work
  environment by;

• Being responsible for the maintenance and
  monthly update of the company asset register.

• Front desk work which includes operating the
  switchboard answering calls, directing and referring visitors to the
  respective offices.
• Ensure that a high level of cleanliness is
  maintained throughout the reception areas and bathrooms closer to the reception.
  This will be in conjunction with the cleaning firm.
• Perform messagerial duties would include
  ensuring that clients get their reports on time.
• Make transport booking arrangements for both
  external and internal clients.
• Act as the custodian of general company’s
  assets (i.e. Laptops, LCD Projectors Photocopier e.t.c ).
• In charge of dispatching company mails,
  parcels and keeping records of the same.
• Able to work extended hours on occasions when
  required.
• Perform general duties such as performing any
  other duties as may be assigned to you from time to time.

• The ideal candidate for the Ipsos Administrative
  Executive / Receptionist job opportunity should hold a relevant degree
• Self-driven, results-oriented with a positive
  outlook, shows a lot of initiative and has a clear focus on clients,
  visitors and staff.
• Be a mature, credible, and comfortable in
  dealing with clients, visitors and staff.
• Responsible, reliable, tolerant, hardworking
  and determined.
• Ability to prioritize.
• Well-presented and business-like.
• Organized, good planner, who is continually
  able to deliver on deadlines
• Keen for new experiences, responsibility and
  accountability.
• Ability to get on with others and be a
  team-player.
• High degree of creativity.
• Able to work extended hours on occasions when
  required.

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