The Ugandan Jobline

• Supervising maintenance and upkeep of program
  office
• Maintaining assets and assets inventories
• The jobholder will also scan and photocopy
  documents as and when required
• In charge of filing and maintaining the records
  of the office
• Schedule and cancel meetings and appointments
  as required, using proper judgment as to time and location
• Receive incoming and outgoing mail and
  dispatch accordingly
• The incumbent will ensure that switchboard is
  working efficiently and any faults are reported within reasonable time
• Maintain internal telephone directory and
  list of outgoing calls
• Ensure that the reception area is clean and
  well organized at all times
• Oversee front office inquiries and attend to
  them accordingly
• Receive and direct visitors to appropriate
  office.

• Render support in the processing of
  requisitions into purchase orders and any resulting change order
• Maintain and update the vendor database
• Prepare and submit a monthly property status
  report
• Update the Procurement Tracker
• Keenly monitor, record and report on optimal
  supply of stationery, office equipment, furniture and other amenities for
  performance of program work

• The ideal candidate for the USAID RWANU Project
  Administrative Assistant career placement should hold a Bachelor’s degree or
  Diploma in Business Administration or any other related field
• At least three years’ experience working with
  international NGOs, preferably in Karamoja.
• Excellent analytical and report writing
  skills
• Computer literate especially in software of
  Microsoft Office and excel
• Ability to work with minimum supervision
• Excellent interpersonal skills
• Language: Fluent written and spoken English
  language skills are a must. NgaKarimojong language skills highly
  desirable.

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