The Ugandan Jobline

• Render support in the day to day procurement
  and logistics activities, e.g. prepare weekly procurement status reports,
  and continually update the pre‐approved vendors register,
• Work closely with the finance to ensure that
  vendor invoices are paid on time with appropriate supporting documents,
  prepare Local Purchase Orders (LPOs), and maintain procurement files,
• Ensure that all needed documents are completed
  and filed, track tax invoices for VAT reporting and participate in
  periodic inventory verification and counting.
• Procure goods and service following
  established procedures.
• Update and maintain inventory, prepare
  required reports related to property inventory and maintenance and work
  with Finance to ensure required financial information in the inventory
  register is filled.
• Render support in monitoring all properties
  for maintenance requirements, work with appropriate vendors for
  maintenance, repair, and/or disposal of EGPAF property, arrange for
  property disposal, review and compile monthly reports
• Support sub offices and individual projects
  to ensure efficient procurement of goods and services, adhering to policy
  and procedures including donor regulations. Prepare and manage tenders, manage
  prequalification of suppliers, select vendors, prepare summary bid
  analysis, develop and maintain suppliers’ relationships, develop and
  implement procurement plans and status reports, supervise junior
  procurement staff.
• Render support in developing, maintaining and
  monitoring the procurement plan.
• In charge of preparing procurement
  documentation with recommendations for approval by the relevant authority
  structures in line with the relevant procedures and guidelines.
• Assist to facilitate the quality and quantity
  control of procured goods and services as per specifications and
  arrangements set out in the Requisitions, Purchase Orders or Consultancy
  contracts.
• Actively participate in the identification of
  suppliers for the procurement of goods and services.
• Actively participate in the development and
  constant improvement and standardization of procurement and logistics
  systems within EGPAF.
• Render support in monitoring of deliveries
  and monthly procurement related reports.
• Perform any other related duties and
  activities upon instruction from Director of Operations.

• The applicant for the USAID Project Procurement
  and Logistics Officer job opportunity should hold a Bachelor’s degree in
  Procurement and logistics management
• At least five years of related work experience;
• Broad knowledge and understanding of NGO/Donor
  policies and procedures relevant to procurement.
• Ability to work with limited supervision
• Excellent written and verbal communication
  skills
• Computer literacy skills

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