The Ugandan Jobline

• Render support in the closing of monthly
  accounts and preparation of financial statements for submission to
  Headquarters.
• Scrutinize source documents for completeness,
  accuracy and validity of charges.
• Reconcile and review suspense account and
  approve the clearance procedures.
• Render support in the monitoring of
  expenditures to ensure they remain within authorized levels.
• Prepare vouchers to replenish petty cash
  accounts.
• Process payments and prepare vouchers for
  various accounting entries, including payments for vendors, other missions
  or agencies and other creditors, and communicating any discrepancies to
  supervisors.
• Compute staff claims/entitlements and raise
  vouchers regarding their entitlements, including deductions, salaries,
  claims, hazard allowance and monthly mission allowance.
• Prepare bank reconciliation on monthly basis.
  
• Assist the Finance Officer in extracting
  information and generating expenditure reports from computerized
  information system databases; assist in preliminary analyses of the
  extracted information and the reports generated, and highlight areas of
  concern for the attention of the Finance Officer.

• Keenly monitors/reviews methods used to remit
  payments and supervises investigation of non-receipt of payments.
• Regularly reviews funds receipts and
  identifies sources and records them as appropriate in the General Ledger.
• Renders support in the monitoring the transmittal
  of payments worldwide
• Assists in the disbursement of funds within
  all RSCE house banks; all duly approved payments to financial institutions
  within the purview of RSCE by verifying banking instructions, methods of
  payment, partner banks, beneficiary details, routing instructions and
  amounts to be disbursed;
• Reviews incoming payment instructions with
  regard to banking details and sources of funds.
• Prepares payments for final disbursement by
  Cashier.
• Renders support in the monitoring of the
  dispatch of payment instructions and cheques to banks.
• Verifies receipts and deposit slips for all
  incoming funds.
• Assists staff members regarding queries on
  payment and deposit-related issues.
• Investigates complaints of non-receipt of
  funds

• Keep up-to-date on guidelines that have
  bearing on matters related to programme/peacekeeping budgets, ensuring
  compliance with United Nations policies and procedures.
• Draft/prepare memoranda and cables to various
  offices, sectors, other field missions and/or headquarters.
• Perform any other duties as assigned by the
  supervisor.

• The ideal candidate for the United Nations
  RSCE Finance and Budget Assistant should hold a High school diploma or
  equivalent. Specialized national or international certification in
  accounting and finance is desirable.
• A minimum of six years of progressively
  responsible experience within the United Nations system or in the private sector
  at the national or international level in accounting, budgeting or
  financial management.
• Previous experience in the banking sector’s
  back office operations and/ or experience working in a Cashier/ Treasury
  office of an International Organization is desirable.
• Previous exposure and experience in field
  mission operations is desirable. Knowledge of IPSAS and/or IFRS is
  desirable.
• Proficiency in the usage of computers and
  office software packages (MS Word, Excel, etc.) and knowledge of database
  packages, working experience in web based ERP financial systems (i.e. SAP,
  PeopleSoft, Oracle, etc.).
• Languages: English and French are the official
  working languages of the UN Secretariat. For this position, fluency in
  English is required.

• Professionalism: Knowledge of accounting, finance and
  budget functions and treasury operations. Ability to analyse and apply
  data across the full range of finance, accounting and budget functions.
  Demonstrated use of initiative and ability to make appropriate linkages in
  work processes and anticipate next steps showing skills and ability to
  analyse and interpret financial data. Shows pride in work and in
  achievements; demonstrates professional competence and mastery of subject
  matter; is conscientious and efficient in meeting commitments, observing
  deadlines and achieving results; is motivated by professional rather than
  personal concerns; shows persistence when faced with difficult problems or
  challenges; remains calm in stressful situations. Takes responsibility for
  incorporating gender perspectives and ensuring the equal participation of
  women and men in all areas of work.
• Teamwork: Works collaboratively with colleagues
  to achieve organizational goals. Solicits input by genuinely valuing
  others’ ideas and expertise; is willing to learn from others. Places team
  agenda before personal agenda. Supports and acts in accordance with final
  group decision, even when such decisions may not entirely reflect own
  position. Shares credit for team accomplishments and accepts joint
  responsibility for team shortcomings
• Planning & Organizing: Develops clear goals that are
  consistent with agreed strategies. Identifies priority activities and
  assignments; adjusts priorities as required. Allocates appropriate amount
  of time and resources for completing work. Foresees risks and allows for
  contingencies when planning. Monitors and adjusts plans and actions as
  necessary. Uses time efficiently
• Accountability: Takes ownership of all responsibilities
  and honours commitments. Delivers outputs for which one has responsibility
  within prescribed time, cost and quality standards. Operates in compliance
  with organizational regulations and rules. Supports subordinates, provides
  oversight and takes responsibility for delegated assignments. Takes
  personal responsibility for his/her own shortcomings and those of the work
  unit, where applicable.

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