The Ugandan Jobline

• In charge of compiling all records required
  for Performance Based Agreements and Technical Assistance;
• Leasing with local grantees for the request
  of quarterly and ad-hoc reports and annual survey;
• Assists in the synthesis of results for
  reporting purposes;
• Providing quality assurance (proof review and
  editing of documents).

• Organising scheduled project team meetings
  and calls (for the Uganda and MM4P Brussels team) as per the project plan
  as well as ad hoc (as required) as well as maintaining records (minutes)
  from the meetings;
• Auditing the project file against BMGF and
  UNCDF polices, completing missing documentation from 2014 and 2015;
• Once audited maintaining the project file up
  to date;
• Regularly updating project tools (investment
  pipeline, project risk and issue logs, lessons learned) under the
  supervision of the IFS.

• In charge of compiling needs from Uganda
  office and sending requests (for vendor creation, payment, travel or
  procurement) to the operations staff in Regional Office (Addis Abebe);
• Archiving all supporting documentation
  related to the Uganda project office (contracts and invoices);
• Support the operations staff in Regional
  Office (Addis Abebe) and Brussels with documentation requests;
• Quickly respond to administrative
  requirements from UNDP and UNHCR Uganda;
• Tracking contract deliverables, expiry dates
  and limits of agreements with local suppliers and inform UNCDF operations
  when relevant action is needed.

• The ideal candidates for the United Nations
  UNCDF Project Support Assistant vacancy should possess a Bachelor’s degree
  in Project Management, technology, economics, public/business
  administration, social sciences, or related discipline or the equivalent
  experience.
• At least five years of progressively
  responsible administrative experience is required at the national or
  international level, required;
• Previous exposure and experience in creating
  detailed work plans or implementation plans, required;
• Prior experience in the usage of computers
  and office software packages (MS Word, Excel, etc) and advance knowledge
  of spreadsheet and database packages, experience in handling of web based
  management systems, required;
• Past exposure and experience in donor
  projects, developing proposals, corresponding budgets, and monitoring and
  evaluation plans desirable;
• Specialized training in office management and
  administration is highly desirable;
• Previous experience with a UN organization/agency
  is desirable;
• Working knowledge of concepts in to financial
  inclusion and preferably knowledge and exposure to branchless banking,
  mobile phone banking, or other efforts using technology to reach rural and
  poor populations is desirable but not mandatory.
• Language: Fluency in English.

• Promoting Organizational Learning and
  Knowledge Sharing;
• Fundamental knowledge of processes, methods
  and procedures;
• Data gathering and implementation of
  management systems;
• Maintains effective client relationships.

• All applications must contain the following
  information:
• Cover letter with a summary statement of
  competencies in relation to the TOR;
• Earliest availability and proposed schedule
  for consultancy;
• Updated Curriculum Vitae;
• Completed P11 Personal History Form with
  names and current contacts of 3 referees available, download
  here
• Financial proposal for the full months
  assignment outlining – Total professional fee (including professional
  fees. Other professional expenses (such as insurance, taxes, etc), download
  here.
• Two signed references or three references
  contact details.

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