Job Title: Stores Officer
Organisation: Infectious Diseases Institute (IDI)
Funding Source: Centers for Disease Control and Prevention (CDC)
Duty Station: Kampala, Uganda
Reports to: Pharmacy Team Leader
About US:
The
Infectious Diseases Institute (IDI) is an international non-profit organization
which is a partnership of infectious diseases and public health specialists.
The overall objective of the IDI is to strengthen health systems with strong
emphasis on Infectious Diseases, through Research and Capacity Development. IDI
has five operational areas through which it works to achieve its mission:
Prevention, Care and Treatment; Training, Research and Laboratory services
(provided through a partnership with the Makerere University – John Hopkins
University Core Lab) and Outreach.
Infectious Diseases Institute (IDI) is an international non-profit organization
which is a partnership of infectious diseases and public health specialists.
The overall objective of the IDI is to strengthen health systems with strong
emphasis on Infectious Diseases, through Research and Capacity Development. IDI
has five operational areas through which it works to achieve its mission:
Prevention, Care and Treatment; Training, Research and Laboratory services
(provided through a partnership with the Makerere University – John Hopkins
University Core Lab) and Outreach.
About CDC Project:
Infectious
Diseases Institute (IDI) received funding from Centers for Disease Control and
Prevention (CDC)/PEPFAR to implement a comprehensive HIV/AIDS services in the
mid-western Uganda Districts of Kiboga, Kibaale, Kyankwanzi, Hoima, Masindi,
Buliisa and Kiryandongo. The project is called “Accelerating Comprehensive
HIV/AIDS Service Delivery through Health System Capacity Building and Technical
Assistance of District Health Teams and Health Facilities in Western and West
Nile Regions in the Republic of Uganda under PEPFAR.”
Diseases Institute (IDI) received funding from Centers for Disease Control and
Prevention (CDC)/PEPFAR to implement a comprehensive HIV/AIDS services in the
mid-western Uganda Districts of Kiboga, Kibaale, Kyankwanzi, Hoima, Masindi,
Buliisa and Kiryandongo. The project is called “Accelerating Comprehensive
HIV/AIDS Service Delivery through Health System Capacity Building and Technical
Assistance of District Health Teams and Health Facilities in Western and West
Nile Regions in the Republic of Uganda under PEPFAR.”
Job Summary: The Stores Officer will be responsible for ensuring
the smooth running of all stores activities including receiving, storage,
inventory management and dispatch of all items kept in the Store.
the smooth running of all stores activities including receiving, storage,
inventory management and dispatch of all items kept in the Store.
Key Duties and Responsibilities:
- Coordinate with procurement to receive
commodities from suppliers - Conduct due diligence to ensure all commodities
entering or leaving the stores meet minimum acceptable standards in terms
of quality and shelf life. - Ensure proper zoning, labeling and storage of
items in the Store. - Ensure order and efficient utilization of
available storage space - Ensure the implementation of a Maximum – Minimum
Inventory Control System - Ensure that storage and dispatch of commodities
is based on a FEFO System - Carry out physical inspection of health care
commodities to ensure that all products are of good quality. - Conduct physical inspections to ensure that
the Stores is clean and well maintained at all times - Manage all entry and exit of personnel and
commodities into and out of the store. - Ensure that Warehouse safety is maintained at
all times - In charge of coordinating with the Project
Administrators, Fleet Officer and the different health facilities to
monitor all shipments and ensure that supplies to the different facilities
are received. - Ensure that adequate security measures are
implemented to prevent theft and/ or damage of items in the stores. - Take overall responsibility for the safety of
all items held in the Stores. - Collects supplies from suppliers like NMS,
Joint Medical Stores. - Ensure that stock status updates are
circulated monthly - Coordinate with the various technical teams
to ensure quarterly forecasts are prepared and submitted on time to
prevent stock outs. - Coordinate with the Logistics teams to create
a Model Store that can be used as a learning center for facilities
supported by the project. - In charge of keeping records of all
transactions in the Stores, including receipt of goods, dispatch of goods
and any Transfers- In and Transfers- Out. - Responsible for updating and maintaining both
the Electronic and manual Stores Databases - Participation in periodic Physical Counts to
reconcile physical stock with the manual and electronic records - In charge of monitoring Stock levels and Expiry
dates of all items in stock. - Generation of monthly and quarterly Stock
reports, including AMC, Expiry date warnings, risk of stockout - Perform any other related duties as assigned
by the Pharmacy Team Leader.
Qualifications, Skills and Experience:
- The applicant for the Infectious Diseases
Institute (IDI) Stores Officer vacancy should preferably hold a Degree in
Business Administration, Procurement and Supply Chain Management or in any
related field. - At least three years of related work
experience in HIV/AIDS Programs - Broad working knowledge of medical supplies
is an added advantage - Broad understanding of Good Storage Practice
- Excellent written, oral communication and
report writing skills - Broad knowledge and understanding of Procurement
and Supply Chain M&E - Good knowledge of computer applications.
- Good leadership and interpersonal skills
- Fluency of the local languages within the
supported districts is desirable.
How to Apply:
All
suitably qualified and interested candidates should send their application cover
letters with a detailed CV, naming at least two professional referees to:
suitably qualified and interested candidates should send their application cover
letters with a detailed CV, naming at least two professional referees to:
The
Human Resources Manager,
Human Resources Manager,
Infectious
Diseases Institute,
Diseases Institute,
P.O.
Box 22418, Kampala, Uganda
Box 22418, Kampala, Uganda
NB: Only shortlisted candidates will be contacted for
interviews.
interviews.
Deadline: 4th March, 2016 by 5:00 PM
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