Job Title: Human Resource Coordinator
Organisation: Restless Development
Duty Station: Jinja, Uganda
Reports to: Head of Operations
Salary: UGX 40,281,231 Gross Annual
About US:
Restless
Development is an international non-profit organization which is embarking on
becoming the global banner carrier for youth-led development; demonstrating at
the grassroots and policy levels that young people can and must play a lead
role in development. Over the past five years, Restless Development has more
than tripled the size of its budgets and programmes, and has been repeatedly
cited as a model of best practice in youth-led development by the World Bank,
DFID, UNICEF and others.
Development is an international non-profit organization which is embarking on
becoming the global banner carrier for youth-led development; demonstrating at
the grassroots and policy levels that young people can and must play a lead
role in development. Over the past five years, Restless Development has more
than tripled the size of its budgets and programmes, and has been repeatedly
cited as a model of best practice in youth-led development by the World Bank,
DFID, UNICEF and others.
Job Summary: The Human Resource Coordinator will work closely
with the Head of Operation and Managers to provide support in a variety of
human resource duties including recruitment, induction, and performance
management and training related tasks. The successful candidate will have
strong organizational and IT skills, and a relevant Human Resource
qualification.
with the Head of Operation and Managers to provide support in a variety of
human resource duties including recruitment, induction, and performance
management and training related tasks. The successful candidate will have
strong organizational and IT skills, and a relevant Human Resource
qualification.
Key Duties and Responsibilities:
- Supporting the Head of Operations in the administration process
for recruitment and selection, in particular: - The jobholder will design Job
Descriptions and adverts for publicity - Manage the application process ie
check applications prior to the short listing process - In charge of organizing interviews
for short listed applicants, including arranging the interview date,
panel, rooms and interview programme - Manage the preparation and
distribution of interview packs - Manage the recruitment filing
system, including records on unsuccessful applicants - The jobholder will also complete
pre-employment checks for preferred candidates in a timely manner - Managing the personnel records and
ensuring all are kept up to date - Responsible for the new starter
process, including setting up new starters, checks and ensuring all
details are accurately recorded, such as qualifications, reference checks
etc. - Assist with the smooth induction of new staff:
- The incumbent will communicate
details of new employees to appropriate colleagues to ensure facilities
and equipment are readily available upon commencement of employment - Ensure new employees receive
Induction Packs and associated information on their first day of
employment - Make the necessary arrangements for
new employees to attend induction training - Managing staff probation processes:
- Manage the probationary reports, issuing probationary guidance,
making sure probationary reports are prepared by managers by the
appropriate date and returned to the human resource unit. - Assist with the smooth implementation of the performance
management cycle by working with all managers and coordinators to ensure
that: - Staff have Set agreed goals for
performance within the role (Professional Goals) - Staff have set individual goals
aligned to career ambitions and/or supporting the achievement of the
Professional Goals (Development Goals) - Staff are receiving regular support
and guidance through Performance Management Meetings - Line managers are formally reviewing
and discussing individual performance during half-year and year-end performance
review meetings and filing reports as required - To be coordinate for the staff leave processes, including:
- Leaving correspondence
- Leaver emails,
- Calculating outstanding annual leave
- Completing the leaver form for
payroll - Exit questionnaires
- Keenly monitor and record
information contained on exit questionnaires, and any issues on the
questionnaire are raised with the relevant manager and Head of Operations - Develop a system to track annual and other leave types
- Supporting all managers and coordinators in correct human
resource procedures and policies - Managing and updating all HR Policies and Procedures and all
other compliant systems and processes - Render support in training and development administration,
including keeping records of staff attending training and keeping records
as up to date as appropriate. - Administration of any training course for staff and support the
Head of Operation with running any in house training - Ensure staff personnel files are kept up to date.
- Ensuring security and maintaining confidentiality within the
Human Resource Team. - In charge of deputizing for the Head of Operation on issues
related to HR - Perform any other duties deemed necessary both now and in the
future to meet Organizational needs.
Qualifications, Skills and Experience:
- The ideal candidate for the Restless
Development Human Resource Coordinator job opportunity should hold a Degree
in Human Resource Management. - Previous experience in a Human Resource role and
with HR management systems. - Good general administration experience.
- Working in a busy environment with tasks that
require a short turnaround. - Previous experience of managing a team and
supporting line managers is desired - Demonstrated ability to work with limited
supervision, to make decisions and work on own initiative. - Ability to demonstrate strong IT skills,
including the use of in-house databases and the Microsoft Office
applications - Effective communication skills, in order to
deal tactfully and sensitively with people at all levels. - Excellent listening skills
- Excellent organizational and interpersonal
skills. - Ability to establish and maintain good
working relationships with a wide range of people. - Ability to work as part of a team.
- Demonstrated ability to operate within tight
deadlines and manage a number of work activities at any one time. - Re-prioritize work with minimum warning
- Flexibility and the ability to establish
personal priorities. - Exercising good judgement.
- Keen attention to detail
- Willingness to work under pressure whilst
maintaining a professional attitude. - Ability to deal with sensitive and
confidential matters as necessary.
- Show personal commitment to the values of
Restless Development
How to Apply:
All
suitably qualified and interested candidates are encouraged to send a completed
application, form, download
here and send it to: [email protected], stating the
vacancy job title Uganda – Human Resource Coordinator.
suitably qualified and interested candidates are encouraged to send a completed
application, form, download
here and send it to: [email protected], stating the
vacancy job title Uganda – Human Resource Coordinator.
Deadline: 25th March 2016
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or find us on our facebook page https://www.facebook.com/UgandanJobline