The Ugandan Jobline

• Supporting the Head of Operations in the administration process
  for recruitment and selection, in particular:
• The jobholder will design Job
  Descriptions and adverts for publicity
• Manage the application process ie
  check applications prior to the short listing process
• In charge of organizing interviews
  for short listed applicants, including arranging the interview date,
  panel, rooms and interview programme
• Manage the preparation and
  distribution of interview packs
• Manage the recruitment filing
  system, including records on unsuccessful applicants
• The jobholder will also complete
  pre-employment checks for preferred candidates in a timely manner
• Managing the personnel records and
  ensuring all are kept up to date
• Responsible for the new starter
  process, including setting up new starters, checks and ensuring all
  details are accurately recorded, such as qualifications, reference checks
  etc.
• Assist with the smooth induction of new staff:
• The incumbent will communicate
  details of new employees to appropriate colleagues to ensure facilities
  and equipment are readily available upon commencement of employment
• Ensure new employees receive
  Induction Packs and associated information on their first day of
  employment
• Make the necessary arrangements for
  new employees to attend induction training
• Managing staff probation processes:
• Manage the probationary reports, issuing probationary guidance,
  making sure probationary reports are prepared by managers by the
  appropriate date and returned to the human resource unit.
• Assist with the smooth implementation of the performance
  management cycle by working with all managers and coordinators to ensure
  that:
• Staff have Set agreed goals for
  performance within the role (Professional Goals)
• Staff have set individual goals
  aligned to career ambitions and/or supporting the achievement of the
  Professional Goals (Development Goals)
• Staff are receiving regular support
  and guidance through Performance Management Meetings
• Line managers are formally reviewing
  and discussing individual performance during half-year and year-end performance
  review meetings and filing reports as required
• To be coordinate for the staff leave processes, including:
• Leaving correspondence
• Leaver emails,
• Calculating outstanding annual leave
• Completing the leaver form for
  payroll
• Exit questionnaires
• Keenly monitor and record
  information contained on exit questionnaires, and any issues on the
  questionnaire are raised with the relevant manager and Head of Operations
• Develop a system to track annual and other leave types
• Supporting all managers and coordinators in correct human
  resource procedures and policies
• Managing and updating all HR Policies and Procedures and all
  other compliant systems and processes
• Render support in training and development administration,
  including keeping records of staff attending training and keeping records
  as up to date as appropriate.
• Administration of any training course for staff and support the
  Head of Operation with running any in house training
• Ensure staff personnel files are kept up to date.
• Ensuring security and maintaining confidentiality within the
  Human Resource Team.
• In charge of deputizing for the Head of Operation on issues
  related to HR
• Perform any other duties deemed necessary both now and in the
  future to meet Organizational needs.

• The ideal candidate for the Restless
  Development Human Resource Coordinator job opportunity should hold a Degree
  in Human Resource Management.
• Previous experience in a Human Resource role and
  with HR management systems.
• Good general administration experience.
• Working in a busy environment with tasks that
  require a short turnaround.
• Previous experience of managing a team and
  supporting line managers is desired
• Demonstrated ability to work with limited
  supervision, to make decisions and work on own initiative.
• Ability to demonstrate strong IT skills,
  including the use of in-house databases and the Microsoft Office
  applications
• Effective communication skills, in order to
  deal tactfully and sensitively with people at all levels.
• Excellent listening skills
• Excellent organizational and interpersonal
  skills.
• Ability to establish and maintain good
  working relationships with a wide range of people.
• Ability to work as part of a team.
• Demonstrated ability to operate within tight
  deadlines and manage a number of work activities at any one time.
• Re-prioritize work with minimum warning
• Flexibility and the ability to establish
  personal priorities.
• Exercising good judgement.
• Keen attention to detail
• Willingness to work under pressure whilst
  maintaining a professional attitude.
• Ability to deal with sensitive and
  confidential matters as necessary.

• Show personal commitment to the values of
  Restless Development

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