The Ugandan Jobline

• Support the International Procurement Officer
  in the supervision and management of the Procurement actions;
• The incumbent will pre-verify the PRs and if
  require seeks further information and/or clarification from the requester;
• Regularly check whether requests for action
  under her/his responsibility (assigned by the Procurement Officer) are in
  accordance with relevant rules and procedures of the Organization and
  advise the Procurement Officer of results of preliminary review;
• Make initial recommendation regarding the
  type of bid to be requested;
• The incumbent will draft/revise the
  solicitation documents, for the procurement cases assigned to staff
  member, as per comments/advices from the IPO;
• After approval of IPO, distributes
  solicitation documents to invited vendors and follow -up/confirms receipt
  of solicitation documents for the procurement cases assigned to staff
  member.
• Draft communications with procurement
  actions’ requesters to obtain additional information that may be required
  to complete the procurement process including review by Procurement
  Committee.
• The incumbent will also arrange and attend
  TOP and LPC meetings in the capacity of Secretary and further address
  issues (if any) raised by the LPC members;
• Assist in making a preliminary review of bids
  received (i.e. prepare Commercial table for the review/approval) and
  forward bids to requester for technical
• The jobholder will ascertain that all
  relevant approvals and clearances have been obtained. Under the direction
  of the International Procurement Officer, prepare and then issue tender
  documents, Purchase Orders/Contracts and POs/Contracts amendments using
  appropriate standard models amended as appropriate, ensuring that all
  relevant information has been provided and that tenders/contracts documents
  are complete and correct in all details;
• Regularly respond to telephone/email queries
  from potential suppliers, bidders, contractors, requesters and directs
  queries as necessary to responsible Officers thus to prepare/issue
  official clarifications to all invited vendors.
• The incumbent will dispatch invitations to
  bid, clarifications, purchase orders/Contracts, amendments to PO/Contracts
  to suppliers both by email and physically by hand when needed.
• At the time of payment, verify all supporting
  documentation is provided by the project concerned;
• LDs are calculation and submits the payment
  voucher (DV) for the certification of the IPO;
• Regularly monitor and carry out follow-up
  action on both invitations and POs acknowledgement, delivery by suppliers
  and acknowledgement by consignee, to ascertain that goods are shipped
  according to promised schedules and arrive to such schedules in order to
  close POs;
• Undertake general review of pending matters
  in the unit and report to the Procurement Officer. Drafts, on own
  initiative, routine correspondence related to follow- up matters;
• Maintain and update the procurement
  monitoring date base including keeping track of all Purchase Orders
  (online and off line) issued and make recommendation for payment;
• Act as the focal point for vendor management
  including vendor registration, vendor performance rating and reviewing
  list of invitees (vendor) for each solicitation;
• Perform other related duties assigned by the supervisor.

• The ideal candidate for the Food and
  Agriculture Organization of the United Nations (FAO) Procurement Assistant
  job opportunity should hold a Bachelor’s degree in Procurement Management
  or any other related discipline
• A minimum of two years of professional experience
  in handling complex procurement processes in a large or an international
  organization.
• Computer literacy skills are mandatory.
• Working knowledge of English as an official
  language of the UN is a must.

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