Fresher Project Administrator Jobs – Infectious Diseases Institute (IDI)

Organisation: Infectious Diseases Institute (IDI)
Funding Source: Centers for Disease Control and Prevention (CDC)
Duty Station: Kampala, Uganda
Reports to: Program Manager
About US:
The
Infectious Diseases Institute (IDI) is an international non-profit organization
which is a partnership of infectious diseases and public health specialists.
The overall objective of the IDI is to strengthen health systems with strong
emphasis on Infectious Diseases, through Research and Capacity Development. IDI
has five operational areas through which it works to achieve its mission:
Prevention, Care and Treatment; Training, Research and Laboratory services
(provided through a partnership with the Makerere University – John Hopkins
University Core Lab) and Outreach.
About CDC Project:
Infectious
Diseases Institute (IDI) received funding from Centers for Disease Control and
Prevention (CDC)/PEPFAR to implement a comprehensive HIV/AIDS services in the
mid-western Uganda Districts of Kiboga, Kibaale, Kyankwanzi, Hoima, Masindi, Buliisa
and Kiryandongo. The project is called “Accelerating Comprehensive HIV/AIDS
Service Delivery through Health System Capacity Building and Technical
Assistance of District Health Teams and Health Facilities in Western and West
Nile Regions in the Republic of Uganda under PEPFAR.”
Key Duties and Responsibilities: 
  • The Project Administrator will administer
    agreements and contracts with multiple project partners including service
    providers;
  • Ensure procurement, storage and installation
    of project related goods and materials (working with relevant IDI staff,
    through the IDI procurement system);
  • Provide oversight on project financial
    management, ensure that expenditures and reports are within approved
    budgets and in line with donor and IDI guidelines;
  • Update and maintain appropriate documentation
    of project financial management policies and procedures;
  • Offer support in budget preparation and
    monitoring;
  • Provide monthly and quarterly expenditure
    forecasts;
  • Render support in the preparation of reports
    for internal and external use;
  • Assist in meeting reporting obligations to
    funding entities;
  • Keenly monitor project budget variance
    reports ;
  • Maintain an up-to-date inventory of the
    project assets and ensure it is regularly updated;
  • Coordinate all project logistics including
    procurement, transportation, shipping, storage and maintenance;
  • Perform any other duties as may reasonably be
    assigned from time to time by the Program Manager.
Qualifications, Skills and Experience: 
  • The applicant for the Infectious Diseases
    Institute (IDI) Project Administrator vacancy should preferably hold a university
    degree in administration, business management, or another related field
  • Excellent written and verbal communication
    skills;
  • Demonstrated abilities in project
    administration;
  • Previous experience in procurement/ordering,
    purchasing and tracking supplies;
  • Good problem solving skills;
  • Proven ability to work independently; and
  • Proficient computer skills including the use
    of MS Office, particularly Excel, Word and Outlook.
How to Apply:
All
suitably qualified and interested candidates should send their application cover
letters with a detailed CV, naming at least two professional referees to:
The
Human Resources Manager,
Infectious
Diseases Institute,
P.O.
Box 22418, Kampala, Uganda
NB: Only shortlisted candidates will be contacted for
interviews.
Deadline: 4th March, 2016 by 5:00 PM

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