The Ugandan Jobline

• The incumbent will support the Finance &
  Admin Manager in all aspects of financial management, including carrying
  out banking transactions, completing bank account reconciliations,
  assisting in preparing monthly and quarterly forecasts;
• The incumbent will also assist the Finance
  & Admin Manager in the process of payroll payments preparation;
• The Finance & Administrative Assistant
  will verify transactions for compliance with Palladium International’s HR
  and Financial policies and procedures;
• Keenly verify all payroll transactions are
  within budget and advise the Finance & Admin Manager on any discrepancies;
• Continuously monitor and review transaction
  flows and promote process improvements;
• The jobholder will reconcile payroll with the
  budgets and the relevant account code in the general ledger;
• Responsible for the timely processing of pay
  slips and distribution to all employees;
• Timely processing of all statutory
  requirements across the group as required;
• In charge of supervising petty cash
  expenditure;
• Supporting with the preparation and
  distribution of cash-books;
• Process all provident/pension/superannuation
  fund payments and withdrawals and ensuring that terminations are processed
  within the payroll system;
• Work in liaison with the Finance & Admin
  Manager to ensure that all increases, adjustments, leave, variable pay,
  bonus and commission provisions are accurately calculated and recorded;
• Work closely with and ensure regular
  communication with any payroll outsourcing providers that Palladium uses;
• Ensure that data and figures provided to them
  are accurate and submitted on time;
• Organize and schedule meetings and
  appointments;
• Produce and distribute correspondence memos,
  letters, faxes and forms;
• Render support in the preparation of
  regularly scheduled reports;
• Develop and maintain a filing system;
• Order office supplies;
• Prepare, submit and reconcile expense
  reports;
• Provide general support to visitors in the
  office.

• The applicant for the DFID NU-TEC Project Finance
  & Administrative Assistant job opportunity should hold a University
  degree in finance, accounting or similar field;
• At least two years professional experience in
  finance and/or accounting;
• Working knowledge and understanding of
  professional accounting principles, theories, practices and terminology
  (private sector, governmental, and non-profit) and ability to understand
  accounting practices and procedures, to analyse data, narrative reports
  and workload flow charts;
• Previous exposure and experience in inclusive
  development, including gender issues within an understanding of market
  systems development.
• Demonstrated ability to communicate
  effectively, both verbally and in writing, with managers, colleagues and
  clients;
• High computer proficiency, particularly in
  the Microsoft Office suite and accounting software programs;
• Keen attention to detail and ability to
  effectively and efficiently perform multiple tasks and balance competing
  priorities often within a required timeframe;
• Ability to respond and adapt quickly to
  changing requirements and competing demands; and
• Professional and mature demeanour and
  conduct, especially during interactions with program team members.

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