The Ugandan Jobline

• The Operations Assistant will actively contribute
  to the preparation and maintenance of project specific components of the
  project operations manual;
• Actively participate in the development and
  maintenance of project work plans;
• Ensure project issues and risks are logged,
  monitored, reported on, managed and mitigated, and escalate risks and
  issues to corporate/project leadership, as required;
• Work closely with Internal Audit/Systems
  Review, conduct periodic compliance checks on processes and internal
  controls;
• Support the monitoring and maintenance of
  compliance with head/prime contracts;
• Liaise with and respond to requests from
  clients;
• Provide regular or ad hoc reports to the
  clients;
• Support project advocacy with internal and
  external stakeholders;
• Work with finance to establish project
  account codes, ensuring they are fit for purpose and meet client’s and
  project’s requirements for cost allocation, monitoring and evaluation, and
  value for money (VFM) reporting;
• Ensure the project financial calendar is
  adhered to;
• Keenly monitor expenditure against budgets
  and forecasts, including staff costs, operating expenses and procurements;
• Assist with project financial / cash-flow
  planning, process funding requests from the field, and process monthly
  Funds Transfer Requests (FTRs);
• Regularly review cashbooks / field vouchers
  and ensure supporting documentation is complete;
• Support the planning and coordination of inputs
  from the company?s Security, Risk and Internal Audit/System Review teams;
• Reconcile and report expense advances
  monthly;
• Coordinate input and support from HR for
  recruitment and contracting;
• Update and maintain project data on relevant
  HR systems for short-term and long-term staff and consultants;
• Support the mobilisation and demobilisation
  of all international staff (short-term and long-term) including
  contracting, travel management, payments and induction;
• Support development of project subcontractor
  / grant management procedures compliant with the company’s SOPs and
  Guidelines and client’s rules and regulations;
• Regularly review and ensure quality of field
  procurement; ensuring compliance with company anti-corruption and due
  diligence processes;
• Coordinate the processing of service provider
  work orders and invoices;
• Keenly monitor and report monthly on the
  status of partner budgets/invoicing and grants;
• Ensure asset management procedures are
  undertaken and conduct spot checks.

• The applicant for the DFID NU-TEC Project
  Operations Assistant job opportunity should hold a relevant Bachelor’s
  degree;
• At least two years of relevant work
  experience;
• Project management of administrative support
  experience with DFID, DFAT, USAID or other donor client(s);
• Previous exposure and experience in a
  developing country or similar environment (east Africa experience strongly
  preferred);
• Prior experience in inclusive development,
  including gender issues within an understanding of market systems
  development (desired);
• Previous experience in inclusive development,
  including gender issues within an understanding of market systems
  development (desired);
• Broad knowledge and understanding of Project
  Management;
• Excellent written and verbal communication
  skills;
• Financial acumen and the ability to interpret
  and analyse financial reports;
• Exceptional problem solving and decision
  making skills.
• English language skills. The ability to also
  speak Swahili is desired, but not essential.

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