The Ugandan Jobline

• The jobholder will oversee the day-to-day
  accounting functions including but not limited to regular cash
  verification, bank and balance sheet accounts reconciliations, monthly
  closing, timely submission of financial reports to headquarters (HQ).
• Provide oversight to the finance team, and
  ensure accuracy, efficiency, and completeness of the following:
• In charge of recording of all transactions in
  accordance with Generally Accepted Accounting Principles.
• Ensure adequate supporting documentation and
  appropriate cost accounting allocations for all cash receipts and
  disbursement transactions.
• Ensure that monthly account reconciliations
  are performed and that appropriate plans are in place and executed as
  applicable to resolve any unreconciled differences.
• Ensure the timely preparation and submission
  of a monthly financial report and supporting narrative on current project
  status, forecasting and documenting the monthly review of the financial
  performance of those activities under his oversight (including monitoring
  cash balances, sub-grantee activities, and reviewing aged receivables and
  accrued liabilities).
• Work closely with program coordinator on
  integrated management of all project finances to ensure effective use of
  resources in order to achieve program objectives in compliance of all
  donor requirements.
• Effective management of project closeout
  activities and any other financial management function in consultation
  with ARC Uganda Country Director and ARC HQ.
• Ensure that corrective action plans approved
  by HQ in response to external or internal audits and other monitoring
  reviews are implemented as planned and scheduled.
• Prepare monthly/quarterly cash requirement
  requests for running ARC Uganda programs ensuring that cash balances
  maintained are adequate, yet not excessive.
• Actively monitor grant spending through
  production of monthly Budget Versus Actual (BVA) analysis and ensure
  program teams explain significant variances and propose corrective
  measures.
• Promptly respond to HQ finance queries
  including Intercompany charges.
• Ensure local taxation law requirements are
  fully complied with.
• Update the financial compliance dashboard
  monthly, note and address any significant variances.
• Ensure financial records organization,
  retention, and security.

• Significantly contribute to preparation of
  budgets for all proposals, including accurate support of budget
  narratives.
• Work in liaison with the Programs
  Coordinator, accurately realign budgets whenever necessary.
• Provide regular and timely complete budget
  reports and analysis to the Country Director and Programs Coordinator and
  HQ Finance.
• Work closely with Programs Coordinator,
  advise on the procedure for preparing budgets for cost extensions, new
  proposals and program revisions with the objective of realistic cost
  projections.
• In coordination with ARC HQ, lead the
  production of ARC Uganda country program annual budgets.
• Monthly closing, timely submission of
  financial reports to ARC HQ.
• Prepare timely budgets, cash requests and
  accounting reports.
• Work with internal-donors (based in Uganda)
  on finance and budget issues as required in consultation with Programs
  Coordinator and HQ finance.
• Support the Country Director to produce and
  update donor matrixes.

• Mentor and supervise finance staff. This
  includes ensuring they are properly trained and know what performance
  expectations are.
• Conduct staff appraisals for finance staff.
• Organize and lead orientation and training
  session related to finance.
• Travel to the field as required ensuring
  systems are properly followed.

• Implement and administer ARC systems for
  internal control, compliance, and accounting data processing and financial
  reporting functions in accordance with donor regulations.
• Assist in internal audit function and reviews
  to ensure compliance with ARC and donor requirements.

• Maintain up-to-date, accurate accounting
  system, including: computer data entry and paper file system.
• Ensure local taxation law requirements are
  fully complied with.
• Perform any other duties as assigned by the
  Country Director or HQ CFO.

• The ideal candidate should hold a Bachelor’s
  degree required in Finance, Accounting, or related field; advanced degree
  preferred.
• A minimum of three to five years’ overseas
  experience in finance/management for an international NGO, preferably in
  programs in complex emergency or post-conflict settings. 
• At least two years of supervisory experience.
• Previous exposure and experience in
  multi-cultural and multi-level programs.
• Previous experience with international donors
  and grant requirements.
• Strong computer skills in Microsoft software
  products: Excel, Word, outlook etc and accounting software. Serenic or Sun
  experience strongly preferred.
• Prior training experience desired.
• Excellent written and oral communications
  skills as well as leadership skills.
• Sense of humor and good interpersonal skills.
• Fluency in English required.
• Proven ability to work with a team in an
  intense environment.
• Demonstrated ability to prioritize multiple
  tasks and meet deadlines.
• Extremely flexible with the ability to cope
  with stressful situations.
• Exhibit the values of respect, team-spirit,
  non-violence, impartiality, humor, equity, dedication, inquisitiveness,
  simplicity in work-style and integrity – transparency, accountability and
  ethical behavior in daily organizational activities.

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