The Ugandan Jobline

• In charge of policy implementation and
  reviews in compliance with IAS. The Finance and Administration Manager
  will in consultation with the Executive Director from time to time review
  the Policy implementation and where applicable suggest amendments to the Financial
  Manual. 
• Grants and Budget management (Budget drafts
  and submissions, budget integrity, budget performance management and
  monitoring). The Finance and Admin. Manager is fully responsible for the
  integrity of all budgets, budget analyses and performance management.
  She/he will work closely with Heads of departments to ensure authentic
  forecasts are arrived at, monitoring and evaluation of budget performances
  for key departments and projects and ensuring compliance with the Finance
  guidelines in the Manual.
• Responsible for monitoring and ensuring the
  integrity of financial reports. Including, requests for funding, approvals
  and approval systems adhered to, all financial reports submitted in time
  and with accuracy and transparency.
• In charge of scheduling and supervising of
  Departmental staff regarding accounts management, procurement and team
  leaders and supporting clerks. Ensuring that job descriptions are clear
  and understood by all departmental staff, ensuring that delegation is
  effective and processes run smoothly within the organization functions.
• Supporting, with integrity the Internal and
  External Audit schedules and processes. She/he and external audit
  processes are smooth and rid of manipulations.
• Responsible for ensuring that the Finance
  Department and Office is fully secured, with limited access from staff and
  other customers. Ensuring that all safes are secured with passwords and all
  computers are also secured and only accessible to department staff.
• Responsible for Asset management which
  includes asset registry and coding and inventory management.
• In charge of ensuring that all finance
  software is updated and rid of all infectious viruses
• Regularly making presentations to the Donors,
  Board, Staff and Stakeholders; their classified financial records. Making
  sure that financial records and reports are available to the Public and
  Communities where CGC is involved.

• In charge of creating a robust and evolving
  Finance Department and culture that serves and treats all staff and
  service providers as clients to the department. Improving service delivery
  regularly and providing an active communication channel that represents
  the organization.
• Ensure reporting structures are adhered to
  according to the Organizational plan and policies by all staff, service
  providers and policy makers.
• Through the policies ensuring that guidelines
  are followed and consequences or rewards are fully implemented. Using a
  working mechanism to recover losses, ensuring that due diligence is done
  to mitigate loss of funds, proper utilization of funds and reporting
  disciplines.
• Mentoring and supervising the work of the
  accountants, procurement staff, and suppliers and supporting clerks to
  ensure full disclosure of information with valid supporting documents and
  evidence.
• Ensuring that all staff from the department
  are undergoing continuous professional development within the
  Organizational policy mandate. Providing learning opportunities for all
  non-Finance staff in order to appreciate policy requirements and
  understand the need for timely responsiveness in their submissions made to
  the Finance department. Also helping them understand the requisition
  processes and procedures in order for them to support due diligence

• Responsible for modeling the best practices
  to all staff
• Responsible for educating staff on non-finance
  concepts and principles
• Responsible for coaching and mentoring staff
  under line of authority
• Ensuring a succession plan for the department
  is rolled-out, delegated authority exercised for self and subordinates.
• JOB Rotations on functions that can easily be
  shared in consultation with the Executive Director

• The applicant should preferably hold an MBA –
  Finance, CPA, ACCA and further training in management and administration
• A minimum of three years’ experience as
  Finance and Administration Manager in reputable NGOs
• Impeccable levels of integrity in their work
  ethic and conduct
• Utilize the whistle blower policy with
  honesty
• Exercise duty of care to make checks on
  approvals, advise on transactions outside of the frameworks, and protect
  the interests of the organization
• Foster teamwork
• Positively influence and lead others
• Willingness to leave the Job if being forced
  to compromise

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