The Ugandan Jobline

• Ensure appropriate finance policies, systems
  and procedures are maintained/ implemented.
• The jobholder will also ensure that all
  transactions are properly accounted for.
• Manage receipts/income, petty cash and bank
  accounts.
• Keenly monitor cash flow, and ensure that
  sufficient funds are always available in the bank.
• Manage all payments and ensure they are in
  line with CooP-Uganda approved activities.
• The incumbent will prepare and submit
  periodic and annual financial accounting reports to key users.
• Prepare monthly management reports at the end
  of each month.
• Render support in the preparation of budgets
  and accounts to donors, as requested.
• Work closely with Auditors and assist with
  all audits undertaken at CooP-Uganda.
• Ensure continuous improvements in the finance
  systems and controls.
• Ensure CooP-Uganda complies with all
  statutory requirements (registration, tax, returns etc.)
• Ensure that all procurements are sound and as
  per CooP-Uganda procedures.
• Ensure that regular financial risk management
  is done and recommend corrective actions.
• Ensure security of all accounting records.

• Manage the purchases, distribution, use and repairs
  of all assets and equipments.
• Manage stock and asset control.
• Ensure that the health, safety and security
  procedures are adequate and implemented.
• Ensure property maintenance and improvements
  are undertaken.
• Manage the day to day running of the office.
• Work closely with other agencies/government,
  especially on regulatory and statutory issues.
• Oversee all administrative filing and
  records, and archiving.
• Ensure that all key commitments with third
  parties are covered by written legal agreement.
• Offer technical support to the office in all
  other administrative matters.
• Oversee proper use and maintenance of
  CooP-Uganda bicycles and motor vehicles.

• Ensure all staff have valid contracts and job
  descriptions, and that they understand them.
• Implement performance review and performance
  management for supervised staff.
• Maintain the leave register.
• Manage the recruitment processes for all new
  staff.
• Keenly review staff training needs, and
  organise for them to be met.
• Maintain HR records, including staff lists,
  staff files and the leave register.
• Ensure compliance with local labour law
  regulations on all staff matters.
• Provide support to the office in all other HR
  matters.

• Prepare and submit regular written reports
  for the Manager as per laid down timelines.
• Monitor security situation and report to
  senior management as necessary.
• Ensure staff compliance with security
  guidelines.
• Work closely with partners and CooP-Africa as
  necessary.
• Perform any other duties that may be
  requested by the Manager from time to time.

• The ideal candidate for the Finance and
  Administration Coordinator job opportunity should preferably hold a University
  graduate in finance and administration or its equivalent.
• At least four years’ experience in
  management, planning and financial oversight.
• At least four years’ experience in personnel
  management, including hiring, supervision, evaluation and benefits
  administration.
• Proven ability to work in a proactively diverse
  and inclusive organization.
• Excellent, proven interpersonal, verbal and
  written communications skills.
• Demonstrated ability to manage and supervise
  a staff team.
• Proficiency with office computer equipment
  and software.
• Demonstrated ability to multi – task and work
  in a fast – paced office setting.
• Demonstrated ability to cope with conflict
  and stress situations.

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