Entry Level Office & Administration Assistant Jobs – Democratic Governance Facility (DGF)

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Organisation: Democratic Governance Facility (DGF)
Duty Station: Kampala, Uganda
Reports to: Administration & Logistics Officer
About DGF:
Democratic
Governance Facility (DGF) was established by eight of Uganda’s International
Development Partners including Austria, Denmark, EU, Ireland, Netherlands,
Norway, Sweden and the UK to manage coherent, harmonized and coordinated
multi-donor support to state and non-state actors aimed at enhancing democratic
governance in Uganda. It is based upon three components: Deepening Democracy;
Rights, Justice and Peace; and Voice & Accountability.
Job Summary: The Office
& Administrative Assistant will mainly be responsible for receiving and
directing visitors and telephone calls to the respective officers within the
PMU as well as providing secretarial, clerical and administrative support to
Democratic Governance Facility  DGF)
staff.
Key Duties and Responsibilities: 
  • Receive, answer and direct all incoming calls
    to the respective recipients and handle callers’ inquiries whenever
    possible taking the caller/visitor’s message in case needed when officer
    is not around.
  • Ensure effective and timely cleaning of the
    office by the contracted cleaning service providers, keep and maintain the
    reception area in a clean and tidy order at all times.
Qualifications, Skills and Experience: 
  • The Democratic Governance Facility (DGF) Office
    & Administrative Assistant should preferably hold a Degree in
    Secretarial work, Office Management or any other related field
  • A minimum of two to five years’ experience in
    preferably a multicultural office environment
  • Excellent customer care skills with the
    ability to welcome visitors with a smile
  • Working knowledge of reception management
    & document management
How to Apply:
All
candidates should send an updated curriculum vitae, academic and professional
certificates along with the names and contacts of three referees to: The
Director, Executive Recruitments, Future Options Consulting Ltd, 4th Floor,
Diamond Trust Building, Kampala Road, P.O. Box 34934, Kampala, Uganda by
courier or email to: reception@futureoptionsug.com.
NB: Please include the title of the position for
which you are applying in the subject line of the email.
Deadline: 1st April, 2016 by 5:00 PM
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