Earn over 13,000 US Dollars Annually as Africa Regional Office Human Resources Officer at Malaria Consortium

Organization: Malaria Consortium
Duty Station: Kampala, Uganda
Reports to: AfRO Office Manager
Salary: USD $13,550 to $14,907 per annum
About US:
Malaria
Consortium is one of the world’s leading non-profit organisations dedicated to
the comprehensive control of malaria and other communicable diseases in Africa
and Southeast Asia. Malaria Consortium works with communities, government and
non-government agencies, academic institutions, local and international
organisations, to ensure good evidence supports delivery of effective services,
providing technical support for monitoring and evaluation of programmes and
activities for evidence-based decision-making and strategic planning. The
organisation works to improve not only the health of the individual, but also
the capacity of national health systems, which helps relieve poverty and
support improved economic prosperity.
Job Summary: The Human Resource Officer will offer technical support
during staff recruitment, selection and exit processes, oversee induction of
new staff, monitor staff performance management and professional development
and manage staff information and reporting.
Key Duties and Responsibilities:  
1. Support staff recruitment,
selection and exit processes:
  • Work closely with hiring managers to ensure
    job descriptions are complete and accurate.
  • Prepare notices and advertisements for vacant
    national positions and coordinate with HQ for international positions in
    AfRO.
  • Support in the review and short listing of
    applications.
  • Manage the scheduling of interviews with applicants
    and appropriate staff.
  • Collate information for interview reports and
    grids for hiring managers and HR manager review.
  • Carry out reference checks on candidates.
  • Ensure that staff exit procedures are in
    compliance with Malaria Consortium HR policy and country labour law.
2. Oversee induction of
new staff:
  • Prepare and finalise new staff contracts.
  • Plan inductions and new staff training with
    support from the Regional Admin Officer.
  • Ensure the new staff information is recorded
    and filed properly.
3. Monitor staff
performance management and professional development:
  • Work in liaison with line managers for
    setting and monitoring performance objectives for all staff.
  • Maintain and coordinate staff recognition/motivation
    programmes.
  • Organise and track professional development
    and capacity building activities for staff.
4. Manage staff
information and reporting:
  • Offer technical support in the organisation
    and management of staff information.
  • Prepare and submit internal HR reports from
    the Cascade system for Senior Management including information on staff
    start/end dates, leavers, joiners, leave status and recruitment timelines.
5. Support to Africa
Regional Office:
  • Lead on sending out invitations for all
    in-house trainings
  • Receive all international staff monthly
    benefits claims, compile and forward to HQ on the 20th of every month.
  • Lead in assisting new international regional
    staff to settle in Uganda by helping identify accommodation through
    housing brokers, providing work IDs, getting business cards, obtaining a
    mobile phone and phone number, and opening a local bank account (upon
    request).
  • Act as the primary point of contact for new
    staff, ensuring each has an email address, computer, and seating
    assignment and leading on organising and carrying out an induction
    programme.
  • Be responsible for all staff records in the
    AfRO.
6. Staff training and Development:
  • Roll out the staff training and development
    policy and ensure that it is understood by all staff.
  • Responsible for identifying and analysing
    training needs in conjunction with the department managers.
  • Design an annual training calendar or
    training plan.
  • Conduct and or coordinate tailor made
    trainings to address competence gaps.
7. Policy and practice:
  • Ensure compliance, understanding and application
    of local employment law.
  • Provide support on employee relations issues
    for national staff, escalating to the Africa Programmes Director.
Qualifications, Skills and Experience:  
  • The applicant for the Malaria Consortium Africa
    Regional Office Human Resources Officer career opportunity should
    preferably hold a Bachelor’s degree in human resource management or a
    related discipline
  • At least two to three years’ experience in
    human resource management, preferably with an INGO
  • Excellent written and spoken English
  • Proficient in MS Office
  • Service mentality
  • Excellent organizational skills and time
    management
  • Excellent negotiation skills
  • Good presentation and facilitation skills for
    the dissemination of information
How to Apply:
All
suitably qualified and interested candidates in joining the world’s largest
non-profit organizations, Malaria Consortium, are strongly encouraged to apply
online by visiting the link below.
Deadline: 7th March, 2016

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