The Ugandan Jobline

• Adhere to Mercy Corps mandated, procedures
  and controls including: Field Administration, Field Procurement,
  Logistics, Asset Management and Finance procedures.
• Render support in the training and
  orientation of new staff in those procedures.
• Manage the smooth flow of routine,
  administrative work in Kotido office and ensure office and personnel
  policies are in compliance with Mercy Corps Field Administration Manual
  and National Staff Policy Handbook.
• Prepare and implement guidelines for support
  functions of the reception, photocopies, translation services, office
  cleaning and maintenance.
• Ensure proper functioning and maintenance of
  the office and guesthouses equipments like photocopiers, printers,
  Cookers, fridges etc
• Facilitate timely payments for electricity,
  water, DSTV and any other related bills for the facilities.
• In charge of maintaining an accurate
  inventory of office supplies to include stationery, Consumables and
  Catridges/Tonner.
• Overall responsible for all travel and
  accommodation arrangements for Mercy Corps Guests and staff in Kaabong.
• Responsible for managing maintaining confidentially
  an appropriate and up to date filing system including the following;
  Staff/personnel files, Employment & Service contracts and leave
  database, Stock/inventory files, Staff meeting minutes
• Maintain confidentiality of all national
  staff personnel issues including disciplinary procedures and contract/ pay
  rates etc.
• Render support in collecting monthly staff
  timesheets.
• Work closely with the respective supervisors
  prepare staff position description, recruitment processes & contracts,
• Actively participate in disciplinary actions,
  hiring and termination meeting for the Kaabong office as necessary, advise
  staff (national and international) on disciplinary procedures.
• Prepare and attend staff general and
  coordination meetings and compile the minutes as discussed and agreed upon
  by chairperson/supervisor.
• Render support in conducting or arranging for
  trainings and or other human resource development activities.
• Support in managing and renewal of office and
  guesthouse rental agreements.
• Administer all health insurance issues for
  Kaabong staff as well as
• Follow up on staff Identity Cards, Medical
  cards and business card issues.
• Prepare and submit accurate and timely
  bi-weekly reports to Supervisors.
• Receive, store and issue goods & supplies
  for Kaabong office
• Offer technical support in procurement
  process from time to time, especially in managing hotel PSAs
• Conduct him/herself both professionally and
  personally in such a manner as to bring credit to mercy Corps and not to
  jeopardize it’s humanitarian mission
• Perform any other duties as assigned by the
  supervisor

• The ideal candidate for the Mercy Corps
  Administrative Officer job opportunity should hold a Bachelor’s Degree in
  preferably Human Resource, Business Administration, Social Work, Public
  Administration, Education, or other related field
• At least three years’ administration experience
  preferably with International Non-Government Organization and in a
  multi-cultural environment
• Demonstrated excellence in human resource
  management, particularly in a multi-cultural environment, including
  techniques for staff development, training, motivation, and disciplinary
  handling
• Excellent writing and communications skills.
• Good negotiation, representation, skills and
  the ability to work comfortably with an ethnically diverse staff.
• Keen attention to detail, ability to follow
  procedures, meet deadlines and work independently and cooperatively with
  team members.
• Strong ability to innovatively solve
  problems.
• A strong team player, with good communication
  and diplomatic skills.
• Excellent analytical and information
  management skills.
• Excellent organizational skills and ability
  to work under stress.
• Flexible and creative in planning and problem
  solving.
• Keen attention to detail, ability to follow
  procedures and meet deadlines and work independently and cooperatively
  with team members.
• Skills in maintaining professional internal
  and external relationships.
• Maintain confidentiality of sensitive
  information both for the staff and the organization.

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