Job Title: Administration Officer
Organization: GIZ
Duty Station: Kampala, Uganda
About US:
GIZ
provides customised solutions to complex challenges. We are an experienced
service provider and assist the German Government in achieving its objectives
in the field of international cooperation. We offer demand-driven, tailor-made
and effective services for sustainable development.
provides customised solutions to complex challenges. We are an experienced
service provider and assist the German Government in achieving its objectives
in the field of international cooperation. We offer demand-driven, tailor-made
and effective services for sustainable development.
Key Duties and Responsibilities:
1. Coordination: The Administration Officer;
- Ensures that information is exchanged between
project/programme staff, partners and other institutions - Accompanies the project/programme manager or
other team members to meetings if necessary - Prepares and organises internal team meetings
- Attends and documents coordination meetings
- Coordinates consultant activities
2. Administration: The Administration Officer;
- Charged with providing administrative, and
logistical aspects of project activities (meetings, workshops, trainings
etc.) - Coordinates with the GIZ office on the mode
of service delivery - Ensures that computers and software are
operational - Keenly monitors the availability of
accessories and stocks and carries out procurement in accordance with GIZ
guidelines - Charged with filing documents in reference
files or in DMS in line with GIZ’s filing rules - Manages confidential files, specifically in
the areas of personnel and finance
3. Finance and Accounting: The
Administration Officer;
Administration Officer;
- Supports in preparing programme budget
planning - Assists to monitor expenses in accordance
with the budget - Manages and monitors the monthly accounting and
financial plans - Is responsible for financial management, such
as cash withdrawals, keeping the cashbook, bank accounts, preparing and
entering vouchers - Prepares travel claims of staff for approval
by the superior - Initials cash withdrawals for the project
- Carries out spot checks of the cash and bank
book - Keenly checks requests for funds before
release - Audits project accounting
4. Other duties: The
Administration Officer will perform any other duties and tasks at the request
of management
Administration Officer will perform any other duties and tasks at the request
of management
Key Performance Indicators:
- Providing administrative services for the
programme - Meeting the administrative needs of the office independently, with
minimum supervision - Managing the support and administrative staff
at the programme office - Ensuring that GIZ financial and
administrative regulations are complied with - Providing logistical support to project
activities (workshops, trainings)
Qualifications, Skills and Experience:
- The ideal candidate for the GIZ Administration
Officer should hold a University degree in relevant field, preferably in
business administration or any related field. - At least three years’ professional experience
in a comparable position - Working experience for GIZ and knowledge of
GIZ procedures, processes, rules and standards would be an asset - Broad working knowledge of ITC technologies
(related software, phone, fax, email, the internet) and computer
applications (e.g. MS Office) - Broad knowledge and understanding of
financial planning and accounting - Broad experience of management and
administration - Willingness to upgrade as required by the
tasks to be performed - Good writing skills; experiences in writing
meetings minutes - Excellent communication and coordination
skills - Prior experiences in workshop organisation or
events management would be an advantage. - Excellent command of the English language
How to Apply:
All
suitably qualified and interested candidates should send their hardcopy applications
to the Human Resources Department, GIZ Offices, Plot 23 Nakasero Road, Kampala.
Uganda
suitably qualified and interested candidates should send their hardcopy applications
to the Human Resources Department, GIZ Offices, Plot 23 Nakasero Road, Kampala.
Uganda
E-mail to: [email protected]
Deadline: 24th March, 2016
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or find us on our facebook page https://www.facebook.com/UgandanJobline