Accounts Assistant NGO Fresher Jobs – Makerere/UVRI Infection and Immunity Research Training Programme (MUII)

Job Title:     Accounts Assistant
Organization: Makerere/UVRI Infection and Immunity Research
Training Programme (MUII)
Duty Station: Entebbe, Uganda
Reports to: Accountant
About US:
Makerere University /Uganda Virus Research Institute was established in 2008 as
a Centre of Excellence to Infection & Immunity Research and Training
(MUII-plus) is based at the Uganda Virus Research Institute (UVRI), and
collaborates with the Makerere University Colleges of Health Sciences (CHS),
Natural Sciences (CoNAS) and Veterinary Medicine, Animal Health and Biosecurity
(CoVAB) as well as the Infectious Diseases Institute. Among its objectives
MUII-Plus seeks to support strong finance and administration structures for
research management at UVRI. 
Job Summary: The Accounts Assistant will be responsible for complete
voucher preparation upon examining of administrative and financial invoices,
preparation of income receipts and payment cheques and posting of approved
accountability reports for travel or business advances. The jobholder will also
be responsible for receiving funds, banking funds, preparing funds transfer
documents, processing payments to vendors and staff for business travel and
work, preparing the monthly payroll and submitting to the relevant officers for
review and approval. The incumbent will also post approved vouchers and execute
the book keeping, filing and storage systems of finance related documents.
Key Duties and Responsibilities: 
  • The incumbent receives all income to the
    institute and banks it intact issuing an acknowledgement to the client or
  • Prepares payments from vouching, posting and
    recording into QuickBooks or any other approved software ensuring that all
    ledger accounts are promptly reconciled
  • Keenly reviews financial invoices presented
    for payment to ensure proper authorizations and conformance with original
    purchase orders/requests and contracts.
  • Obtains signatures of receiving and approving
    officers as required and checks all computations on invoices and
    supporting documentation for accuracy before processing them for final
    payment authorization.
  • Prepares payment and journal vouchers to
    specify the correct accounts code allocation and proper description of
    purpose of payment attaching all necessary and required supporting
    documentation for verification.
  • The jobholder forwards all prepared vouchers
    for further certification and payment approval.
  • Keeps files of all paid vouchers securely and
    a clear status report.
  • Regularly responds to vendors queries
    regarding payment related questions.
  • Updates and maintains a complete filing
    system of all payments made and corresponding supporting documents.
  • Serves as an alternate petty cashier and
    supports the Accountant in bookkeeping.
Qualifications, Skills and Experience: 
  • The applicant for this career opportunity
    should hold a Bachelor’s degree in Accounts and administration and level 1
    qualification of CPA (U) or ACCA
  • A minimum of two years of progressively
    responsible experience in NGO accounting or auditing is required. 
  • Previous experience in GoU travel
  • The applicant should be conversant with GoU
    procurement regulations
  • Working knowledge of other accounting and
    cash management best practices
  • Knowledgeable procurement and petty cash
    management procedures
  • Proven ability to perform multiple tasks
  • Good team player
  • Excellent oral and written communication
How to Apply:
candidates are encouraged to send their application letters, curriculum vitae
including names, email addresses and telephone contact details of two (2)
referees, plus copies of academic qualifications via E-mail to: moses.kizza@mrcuganda.org and / or mkizza@uvri.go.ug.
Deadline: Friday 25th March 2016

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