The
Makerere University /Uganda Virus Research Institute was established in 2008 as
a Centre of Excellence to Infection & Immunity Research and Training
(MUII-plus) is based at the Uganda Virus Research Institute (UVRI), and
collaborates with the Makerere University Colleges of Health Sciences (CHS),
Natural Sciences (CoNAS) and Veterinary Medicine, Animal Health and Biosecurity
(CoVAB) as well as the Infectious Diseases Institute. Among its objectives
MUII-Plus seeks to support strong finance and administration structures for
research management at UVRI.

Job Summary: The Accounts Assistant will be responsible for complete
voucher preparation upon examining of administrative and financial invoices,
preparation of income receipts and payment cheques and posting of approved
accountability reports for travel or business advances. The jobholder will also
be responsible for receiving funds, banking funds, preparing funds transfer
documents, processing payments to vendors and staff for business travel and
work, preparing the monthly payroll and submitting to the relevant officers for
review and approval. The incumbent will also post approved vouchers and execute
the book keeping, filing and storage systems of finance related documents.

Key Duties and Responsibilities:

The incumbent receives all income to the
institute and banks it intact issuing an acknowledgement to the client or
donor.
Prepares payments from vouching, posting and
recording into QuickBooks or any other approved software ensuring that all
ledger accounts are promptly reconciled
Keenly reviews financial invoices presented
for payment to ensure proper authorizations and conformance with original
purchase orders/requests and contracts.
Obtains signatures of receiving and approving
officers as required and checks all computations on invoices and
supporting documentation for accuracy before processing them for final
payment authorization.
Prepares payment and journal vouchers to
specify the correct accounts code allocation and proper description of
purpose of payment attaching all necessary and required supporting
documentation for verification.
The jobholder forwards all prepared vouchers
for further certification and payment approval.
Keeps files of all paid vouchers securely and
a clear status report.
Regularly responds to vendors queries
regarding payment related questions.
Updates and maintains a complete filing
system of all payments made and corresponding supporting documents.
Serves as an alternate petty cashier and
supports the Accountant in bookkeeping.

Qualifications, Skills and Experience:

The applicant for this career opportunity
should hold a Bachelor’s degree in Accounts and administration and level 1
qualification of CPA (U) or ACCA
A minimum of two years of progressively
responsible experience in NGO accounting or auditing is required.
Previous experience in GoU travel
regulations.
The applicant should be conversant with GoU
procurement regulations
Working knowledge of other accounting and
cash management best practices
Knowledgeable procurement and petty cash
management procedures
Proven ability to perform multiple tasks
Good team player
Excellent oral and written communication
skills

How to Apply:

All
candidates are encouraged to send their application letters, curriculum vitae
including names, email addresses and telephone contact details of two (2)
referees, plus copies of academic qualifications via E-mail to: Apply by Email and / or mkizza@uvri.go.ug.

Deadline: Friday 25th March 2016

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